Staff Hire/Recruitment Notification Form
  • Staff Recruitment/Hire Request Form

    Staff Recruitment/Hire Request Form

  • DIRECTIONS Complete the form below. Upon submission, all the information will be emailed to Biology HR Operations. We will review the form and follow up with any questions or comments within two business days, and we will contact the candidate directly and work with them on obtaining appointment and employment visa (if necessary) documents.

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    SUPERVISOR INFORMATION


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    REQUEST EXCEPTION DURING HIRING PAUSE

    In response to state, federal and institutional financial impacts, the University has put a pause on all non-essential hiring. All Biology department hires effective March 7, 2025 must be approved on the College level, approved by the CAS Dean Daniel Pollack. Provide details regarding the hiring request exception.
  • Is the appointing unit curricular or non-curricular in focus?*
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    WORK ENVIRONMENT

    Provide details about the employee's primary work location(s).
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  • If the employee will work remotely, please select from the list below. Any remote work that is more than ad hoc/occasional requires completion of a remote work agreement in Interfolio when the employee has received their UWNetID). Staff will be in contact with information for Interfolio.*

  • Will this position have a set schedule, e.g., 10 hours/week every week? If yes we will use an FTE-based appointment, in keeping with new policy, instead of an hourly appointment.*
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    POSITION RECRUITMENT DETAILS

    Provide details about the appointment.
  • IS THIS A NEW POSITION; ARE YOU FILLING AN EXISTING, VACANT POSITION (REPLACEMENT); IS THIS A NEW TEMPORARY POSITION; OR IS THIS AN HOURLY POSITION?*
  • EXPECTED START DATE*
     - -
  • EXPECTED END DATE (if applicable)
     - -
  • IS THIS A SUPERVISORY POSITION?*
  • ESSENTIAL POSITION DESIGNATION A position designated as essential is required to report to work even in situations when the University suspends operations. Positions that are designated as essential typically meet one or more of the following (or similar) criteria on a regular and ongoing basis, or during clearly defined times during the week, month, or year (like the payroll cycle): The position is necessary to support or maintain: Human health, welfare and/or safety. Information technology services or security. Building or property security, safety, and integrity. Research animals, specimens, or equipment. Critical infrastructure (power, water, heat, roads, etc.). Critical business, contractual, or legal obligations including employee payroll. See the Suspended Operations page for more information. 
  • Is this position designated "Essential", based on the criteria listed in the link above?*
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    BACKGROUND CHECKS

    All final candidates for staff positions are now required to have a criminal conviction history background check.
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    POSITION DESCRIPTION

    Provide details about this position. Contact biohr@uw.edu if you have any questions about these sections, or for assistance. These sections should be thorough.

  • UPLOAD DOCUMENTS

    If you are hiring a Research Scientist, please upload the Research Scientist Questionnaire. This form is available on the Admin Gateway under Human Resources > Hiring Information > How to Hire Staff > Research Scientist/Engineer Position Document Required. If you are hiring a temporary staff position (salaried) please upload the PSTP form that is also available on the Admin Gateway under Hiring Information > How to Hire Staff > Professional Staff Temporary Position.
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    COMPENSATION DETAILS

    Provide the salary amount and the costing allocation. If you are paying salary or stipend from more than one budget, click the Add button. Effective January 1, 2022, the UW’s minimum wage is $17.27 per hour per the City of Seattle schedule.
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    BENEFITS ELIGIBILITY

    Use the radio buttons to answer YES or NO to each of the following questions.
  • Is the employee expected to work an average of 80/hours a month (with a minimum of 8 hours per month) for more than 6 consecutive calendar months (e.g. total of 480 hours in 6 consecutive months)? If yes, Workday must reflect the appropriate appointment duration.*
  • Will the employee be working a minimum of 70 hours per month, in 5 out of the next 12 rolling calendar months?*
  • Is the employee replacing an individual who worked at least 70 hours per month, for 5 out of the last 12 months? Or is this a Medical Centers’ employee?*
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    ONBOARDING

  • Will this employee need subscriptions to our listservs?
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    COMMENTS

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