Staff Hire/Recruitment Notification Form

Staff Recruitment/Hire Request Form
DIRECTIONS Complete the form below. Upon submission, all the information will be emailed to Biology HR Operations. We will review the form and follow up with any questions or comments within two business days, and we will contact the candidate directly and work with them on obtaining appointment and employment visa (if necessary) documents.
YOUR EMAIL*
example@example.com
SUPERVISOR INFORMATION
LAB/CENTER/GROUP NAME*
e.g., Behavioral Ecophysics Lab; Rasmussen Lab; etc.
YOUR NAME*
PRIMARY UNIT*

BiologyOther
REQUEST EXCEPTION DURING HIRING PAUSE

In response to state, federal and institutional financial impacts, the University has put a pause on all non-essential hiring. All Biology department hires effective March 7, 2025 must be approved on the College level, approved by the CAS Dean Daniel Pollack. Provide details regarding the hiring request exception.
Is the appointing unit curricular or non-curricular in focus?*

CurricularNon-curricular
Why is the position necessary?*
Describe the impact if the position goes unfilled, including impact/risk to mission, students, patients, other operations or constituents.*
WORK ENVIRONMENT

Provide details about the employee's primary work location(s).

POSITION WORK ENVIRONMENT*

	Yes	No	Percentage of Time
Remote Work
Field Work
Lab Work
Other (note in comments)

If the employee will work remotely, please select from the list below. Any remote work that is more than ad hoc/occasional requires completion of a remote work agreement in Interfolio when the employee has received their UWNetID). Staff will be in contact with information for Interfolio.*

No remote workAd hoc/occasional with supervisor approval1-2 days/week3+days/week100% remote
POSITION'S PRIMARY LOCATION*

Seattle CampusOther
PLANNED HOURS PER WEEK*
Will this position have a set schedule, e.g., 10 hours/week every week? If yes we will use an FTE-based appointment, in keeping with new policy, instead of an hourly appointment.*

YesNo

ASSIGN WORKER SCHEDULE. Enter the Employee's Assigned Work Schedule*

	Hours Per Day (e.g., 5)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

POSITION RECRUITMENT DETAILS

Provide details about the appointment.
IS THIS A NEW POSITION; ARE YOU FILLING AN EXISTING, VACANT POSITION (REPLACEMENT); IS THIS A NEW TEMPORARY POSITION; OR IS THIS AN HOURLY POSITION?*

New permanent salaried positionReplacementNew non-permanent salaried position (less than 12 months with a fixed schedule of X hours/week)Hourly position (limited to one year at hire, but can be extended with justification)
REPLACEMENT FOR:
Enter the former employee's name, if applicable.
PROPOSED POSITION TITLE*
EXPECTED START DATE*

MonthDayYear
UW and Biology 'Best Practice' is to begin an appointment on the 1st or 16th.
EXPECTED END DATE (if applicable)

MonthDayYear
UW and Biology 'Best Practice' is to end an appointment on the 15th or 31st.
IF YOU KNOW THE NAME OF THE INDIVIDUAL YOU WOULD LIKE TO HIRE, PLEASE ENTER THEIR FULL *LEGAL* NAME. OTHERWISE, WRITE "VACANT".*
INDIVIDUAL'S UW NET ID (preferred) OR EMAIL ADDRESS (enter N/A if not applicable)*
IS THIS A SUPERVISORY POSITION?*

YesNo
ESSENTIAL POSITION DESIGNATION A position designated as essential is required to report to work even in situations when the University suspends operations. Positions that are designated as essential typically meet one or more of the following (or similar) criteria on a regular and ongoing basis, or during clearly defined times during the week, month, or year (like the payroll cycle): The position is necessary to support or maintain: Human health, welfare and/or safety. Information technology services or security. Building or property security, safety, and integrity. Research animals, specimens, or equipment. Critical infrastructure (power, water, heat, roads, etc.). Critical business, contractual, or legal obligations including employee payroll. See the Suspended Operations page for more information.
Is this position designated "Essential", based on the criteria listed in the link above?*

YesNo
BACKGROUND CHECKS

All final candidates for staff positions are now required to have a criminal conviction history background check.

PLEASE PROVIDE COSTING INFORMATION AND WORKTAGS TO CHARGE THE BACKGROUND CHECK. DISTRIBUTION NEEDS TO EQUAL 100% IF USING MULTIPLE FUNDING SOURCES. Enter NCD for the Cost Center Tag and Activity Tag or reach out to your Budget Manager.*

	Fund Tag (GFxxxxxx, GRxxxxxx, or RSxxxxxx)	Distribution %	Program Tag (PGxxxxxx)	Cost Center Tag (CCxxxxxx)	Activity Tag or Assignee Tag (ACxxxxxx or ASxxxxxx)
1

POSITION DESCRIPTION

Provide details about this position. Contact biohr@uw.edu if you have any questions about these sections, or for assistance. These sections should be thorough.
POSITION PURPOSE*
POSITION COMPLEXITIES AND IMPACT*
POSITION RESPONSIBILITIES*
POSITION MINIMUM EDUCATION REQUIRED*
POSITION MINIMUM YEARS OF EXPERIENCE REQUIRED*
POSITION MINIMUM SKILLS REQUIRED*
DESIRED: EDUCATION, EXPERIENCE AND SKILLS (optional)
CONDITIONS OF EMPLOYMENT (if applicable)
UPLOAD DOCUMENTS

If you are hiring a Research Scientist, please upload the Research Scientist Questionnaire. This form is available on the Admin Gateway under Human Resources > Hiring Information > How to Hire Staff > Research Scientist/Engineer Position Document Required. If you are hiring a temporary staff position (salaried) please upload the PSTP form that is also available on the Admin Gateway under Hiring Information > How to Hire Staff > Professional Staff Temporary Position.
Add Files
pdf, doc, docx, xls, xlsx - maximum size is 10854 KB Cancelof
COMPENSATION DETAILS

Provide the salary amount and the costing allocation. If you are paying salary or stipend from more than one budget, click the Add button. Effective January 1, 2022, the UW’s minimum wage is $17.27 per hour per the City of Seattle schedule.
PROPOSED COMPENSATION AMOUNT (Please indicate the hourly rate or the monthly full-time rate.)*
If you are not providing salary, write in 0

PLEASE PROVIDE COSTING ALLOCATION DETAILS FOR SALARY, BELOW. DISTRIBUTION NEEDS TO EQUAL 100% TOTAL IF USING MULTIPLE BUDGETS. Enter NCD for the Cost Center Tag and Activity Tag or reach out to your Budget Manager.*

	Fund Tag (GFxxxxxx, GRxxxxxx, or RSxxxxxx)	Distribution %	Program Tag (PGxxxxxx)	Cost Center Tag (CCxxxxxx)	Activity Tag or Assignee Tag (ACxxxxxx or ASxxxxxx)
1
2
3
4

BENEFITS ELIGIBILITY

Use the radio buttons to answer YES or NO to each of the following questions.
Is the employee expected to work an average of 80/hours a month (with a minimum of 8 hours per month) for more than 6 consecutive calendar months (e.g. total of 480 hours in 6 consecutive months)? If yes, Workday must reflect the appropriate appointment duration.*

YesNo
Will the employee be working a minimum of 70 hours per month, in 5 out of the next 12 rolling calendar months?*

YesNo
Is the employee replacing an individual who worked at least 70 hours per month, for 5 out of the last 12 months? Or is this a Medical Centers’ employee?*

YesNo
ONBOARDING
Will this employee need subscriptions to our listservs?

Department (biodept)Grad student (bio_grads)Postdocs (bio_postdocs)Staff (biostaff)
Will this employee need an intranet account for our department website?

Yes
COMMENTS
SUBMIT YOUR COMMENTS, QUESTIONS, FEEDBACK ON THIS FORM, ETC.
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Should be Empty:

Staff Recruitment/Hire Request Form

SUPERVISOR INFORMATION

REQUEST EXCEPTION DURING HIRING PAUSE

WORK ENVIRONMENT

POSITION RECRUITMENT DETAILS

BACKGROUND CHECKS

POSITION DESCRIPTION

UPLOAD DOCUMENTS

COMPENSATION DETAILS

BENEFITS ELIGIBILITY

ONBOARDING

COMMENTS