Communication Project Request

Communication Project Request
Please note: The minimum lead time for an initial proof is 2 weeks.
- If your item is being sent to an external printer, please allow an additional 10-14 days.
- For in-house printing, please allow 2-3 additional days after proof approval.
First Glance

If you believe this should be included in First Glance, please include that in your description and Comms will review if it falls within the newsletter strategy.

Help Us Understand Your Vision

Please provide as much detail as possible when describing your request. This helps the Communications Team understand your goals, audience, vision, and desired direction from the beginning.

Please do not leave sections incomplete or rely on the Communications Team to guess what you have in mind. If you already have ideas about the look, feel, wording, imagery, colors, examples, or overall direction, please include them in your request.

A note about creative direction: Please avoid simply stating, “Comms has creative control,” unless you have discussed the project with the Communications Team first. Even if your vision is not fully developed, please share any preferences, ideas, or direction you already have. This helps us avoid developing a concept that does not align with what you had in mind.

The more you share with us at the beginning, the better we can bring your vision to life efficiently and effectively.
Today's Date:

MonthDayYear
2 digit month, 2 digit day, 4 digit year
Project Name
Name:

First NameLast Name
Email:
your.email@firstmckinney.com
Ministry:
What type of request is this? (select one)
What details should we include?
Please provide any important information or instructions related to your request.
What is your preferred completion date?

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
We’ll do our best to accommodate your preferred date.

Please note: Your preferred promotion start date is not guaranteed.

Promotion timing is based on the time needed to prepare materials, priority, and the current volume of ministry requests being supported by the Communications Team.
Jotform Creation
Jotform request type
What is the Jotform title?
For example, Discover First Registration or Parent/Child Dedication.
What updates would you like made?
Please include the specific changes needed and any new or updated wording, dates, links, pricing, questions, answer choices, or other information.
What will this Jotform be used for?
(e.g., event registration, feedback collection, survey, order form)
Are there any specific questions you'd like included on the form?
(List them here, please.)
What questions would you like included on the form?
List the questions or information you need to collect in the order you would like them to appear. Include answer choices when applicable.
Who should receive the response notifications?
Enter the email address(es) that should receive notifications when the form is submitted.
Does this form need to collect payment?
What payment information should be included?
Include pricing, early/late registration rates, discounts, quantities, or any other payment details.
Event Details
When is the event?

MonthDayYear
2 digit month, 2 digit day, 4 digit year
When is your preferred promotion start date?

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
We’ll do our best to accommodate your preferred date.

Please note: Your preferred date is not a guaranteed completion date.

Final timelines are based on the time required to complete your request, priority, and the current volume of ministry requests being supported by the Communications Team.
Registration link (If Applicable)
Provide the registration link, if one is available.
When does registration open?

MonthDayYear
2 digit month, 2 digit day, 4 digit year
When does registration close?

MonthDayYear
2 digit month, 2 digit day, 4 digit yearLast day attendees can register for your event.
Tell us about the event.
Include the purpose, target audience, location, time, cost, and other important details.
Why should someone attend?
Give us the main reason someone should want to attend. We'll use this to help shape the promotional messaging.
Event Promotion
What are your promotional needs? (check all that apply)
Event Signage
Sign details (type, quantity, and text/image)
E.g., door signs, silver stands, A-frames, outdoor wind signs, banners, etc. Please include how many of each and the exact wording or image for every sign.
Graphic Design
What type of graphic do you need?
Where will this graphic be used?

Other
If you selected other, please explain
What do you need printed?
Describe what you need, including the item, size, material, and any special printing or finishing requirements.
Quantity to be printed.
Enter the total quantity needed.
What wording should be included on the graphic?
Please provide the exact wording you want included, including dates, times, locations, URLs, or other important details.
What look and feel do you want for your graphic?
Describe any colors, style, mood, imagery, or overall direction you have in mind.
First Glance

This is sent out every week on Tuesday. All requests must be made one week in advance. If you believe this should be included in First Glance, please include that in your description and Comms will review if it falls within the newsletter strategy.
What Would You Like Promoted in First Glance? Please Include Details for the Post.
Include key information such as event highlights, dates, and any special messages.
Social Media Campaign

This might be a post on our feed or in Stories.
What are you promoting?
Please provide the name or brief description of the item or event.
When would you like it to be promoted?
We’ll do our best to fit this into our posting schedule.
Proposed social media caption or key message.
Optional but recommended. Please provide the main idea and key details you want to convey.
Web Page Update
What web page would you like to update?
Paste the URL of the page.
What needs to be updated?
Please include the specific changes and any new or updated wording, dates, links, or other information.
Email
Who Do You Want to Send This Email To?
E.g., men, women, parents of students, volunteers, etc.
Date to Be Sent

MonthDayYear
2 digit month, 2 digit day, 4 digit yearSelect the date you want the email to go out.
Time to Be Sent

AM/PM Option
Suggested Subject Line
Provide a clear and engaging subject line that reflects the message.
Email Body Content
Enter the full message you want included in the email. We'll review for clarity or formatting if needed.
Additional Email Instructions
Include any special notes, formatting needs, or scheduling preferences we should be aware of.
Video Request
Estimated Lead Times:
- Testimony Video – 3 Weeks
- B-Roll Highlight Video with Music – 2 Weeks
- Animated Logo/Bumper/Motion Graphic – 2 Weeks
- Announcement (Talking Head) – 5 Days
Is this a request to film a "Share Your Story"?
Please fill out the Share Your Story JotForm.
Tell us about the video you need.
Please include the purpose of the video, where it will be used, who or what needs to be filmed, and any specific wording, ideas, or direction you have in mind.
What Kind of Video Are You Requesting?
Interviewee Name(s)
List all individuals who will be featured in the interview.
Video Purpose and Key Message
Briefly describe what the video is about and the message you're aiming to communicate. If applicable, include the location name and address.
Target Audience
Include details such as age group, church affiliation (e.g., member, visitor, unchurched), or other defining traits.
Desired Video Length
Provide an estimated runtime (e.g., 30 seconds, 2–3 minutes, etc.).
What Style or Tone Do You Envision for the Video?
For example: documentary-style, dramatic, playful, cinematic, reality TV, etc.
Where Will This Video Be Shared or Played?
List all relevant platforms (e.g., website, social media, worship service, event screens, email, etc.).
Reference Videos (Optional)
Share any video links that reflect the style or direction you're aiming for.
Text Campaign
What would you like this texting campaign to say?
There are many ways we can structure this message. Share what you have in mind, and we’ll help craft it from there.
Who should receive this text?
Please identify the group or audience this message should be sent to.
When would you like this text sent?
Please include the preferred date and time, if applicable.
Small One-Off Request

Use this option for a single, simple communications item that doesn't require a larger project or multiple deliverables. Examples include one slide, one A-frame sign, a minor update to an existing item, or a similar one-time need.
Describe what you need.
Please include any relevant details such as quantities, sizes, wording, dates, or other information.
Other

For requests that don’t fit into our standard categories. A meeting may be required to gather more details before we can proceed. (e.g., apparel, name tags, coffee mugs, etc.)
Does this request include a T-shirt?
Step 1: Visit S&S Activewear to find the shirt style, brand, and material you prefer. Then copy the direct product link.
Step 2: Paste the S&S Activewear product link.
Please paste the direct link to your selected shirt from S&S Activewear so we can view the exact product.
Which shirt color do you want?
Please enter the exact color name as shown on S&S Activewear.
How many shirts do you need in each size?
List how many shirts you need in each size (e.g., S: 10, M: 12, L: 8, XL: 4).
What would you like on the shirt?
Describe the wording, design idea, placement, or anything else you have in mind. Attach logos, artwork, examples, or inspiration below if available.
Describe what you need.
Please include any relevant details such as quantities, sizes, wording, dates, or other information. A Communications Team member will contact you if additional information is needed.
File Upload
Attach any relevant files here (optional).

Add images or documents that will help us better understand your request.
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Upload Images (If Applicable)

Add any images, logos, or graphics you’d like included in the email.
Cancelof
Upload files

Please upload any photos, graphics, or videos you’d like included in your post.
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Attach relevant/original files (optional)

Upload existing graphics, logos, artwork, documents, photos, or other files we may need.
Cancelof
Upload original artwork files (if available)

Layered .PSD or .AI files preferred. JPEGs or other existing graphics are also helpful.
Cancelof
Upload inspiration or examples (highly recommended)

Upload images, sketches, screenshots, or examples that help us understand the direction you have in mind.
Cancelof
Budget & Copier Codes
What ministry budget code should be charged for materials sent offsite for printing or ordering?
Budget code(s)
Which copier code should be used for materials printed in-house?
Copier code(s)
What is your budget range for this request?
Enter the range your ministry is comfortable spending.
Once final pricing is confirmed, how would you like us to proceed?
If the final cost exceeds your maximum budget, we'll contact you for approval before placing the order.
Should be Empty:

Communication Project Request

Jotform Creation

Event Details

Event Promotion

Event Signage

Graphic Design

First Glance

Social Media Campaign

Web Page Update

Email

Video Request

Text Campaign

Small One-Off Request

Other

File Upload

Budget & Copier Codes