Art on the Outside Program

Art on the Outside Program

Temporary Art Project Proposal
OVERVIEW

The City of West Hollywood’s Art on the Outside (AOTO) program funds the temporary display of rotating exhibitions of art at publicly accessible locations that include but are not limited to parks, traffic medians, and communal areas of City-owned facilities. Artworks exhibited through this program include sculpture, murals, digital screen-based artwork and projections, and performance art. Most exhibitions remain on display for a duration of 6 months to 3 years, depending on the concept, construction, and location of the approved artwork.

While proposals for new artworks are eligible for review, the AOTO program is best suited to realizing exhibitions of prefabricated artworks that can be installed at the approved site without extensive modification. This is due in large part to funding limitations of the program and prohibitive costs associated with fabricating unrealized artwork suitable for outdoor display.

DEADLINE: Applications must be submitted by June 30, 2024 at 5:00pm (PT)

ELIGIBILITY
This is an open call to individual artists, curators, and non-profit arts organizations based in the United States for exhibitions of emerging, mid-career, and established artists.

BUDGET
Proposals should include a comprehensive budget including cost estimates for artist/curator fee(s), preparation of artworks for exhibition, transportation of art elements, preparation of written exhibition didactics and labels, electrical engineering fees, structural engineering fees, and installation and de-installation services. Artist budgets should also include cost estimates relating to the maintenance and upkeep of the proposed artwork over the proposed exhibition’s duration while on City property. Any maintenance requirements above and beyond the removal of graffiti by City facilities staff should be considered a part of the artist’s responsibility while the exhibition is displayed on City property and factored into the submitted budget calculations to the best of one’s ability. The City will provide professional graphic design services for the signage and didactic material to accompany the exhibition.

The City of West Hollywood typically receives more project proposals than there are available funds. The average project budget supported by the Art on the Outside program is $8,000. Project budgets significantly higher than this figure are still eligible for consideration. However, due to the City’s desire to fund a number of diverse projects each year, exhibition proposals requiring more than $8,000 of City funding may be viewed as less competitive unless the applicant demonstrates a realistic plan for securing project funds from other sources.

PROPOSAL REQUIREMENTS

Concept: The Arts and Cultural Affairs Commission encourages proposals that demonstrate experimentation, risk-taking, boundary-pushing characteristics compared to current practices and trends occurring locally, nationally, and internationally in public art.

Materials: Artworks included in the exhibition proposal should be able to withstand the natural elements and be ready to install in a public setting. Delicate artworks that may be vulnerable to the elements and/or public interactions are not advisable for this setting. In most instances, artworks requiring electricity should consider using solar power rather than relying on a dedicated source from the City.

Location: Artwork proposals should include a defined location for the exhibition proposal. Pre-approved artwork exhibition locations are listed on the application form. New locations will be considered on a case-by-case basis and should be discussed with staff prior to submitting an application.

Insurance: Applicant's proposals that are selected for exhibition are subject to the City of West Hollywood's insurance requirements including general liability, auto insurance, and, if applicable, workers compensation.

SELECTION PROCESS

The City formed the Arts and Cultural Affairs Commission to identify the needs of the community, analyze methods to fulfill these needs, and promote and broaden the opportunities for citizen participation in the arts. The Commission, through the Art on the Outside Subcommittee, publicly discusses the merits of projects and appropriateness of the proposed projects for the community and public space.

The Art on the Outside Subcommittee, of the Arts and Cultural Affairs Commission, will review temporary art project proposals, recieved through this open call to artists. The Subcommittee will make recommendations to approve a proposal, decline a proposal, or direct staff to invite the artist to a future meeting to discuss the project proposal in detail. Applicants are not required to attend the Subcommittee meeting for the proposal reviews. City staff will notify the applicant of the results of the meeting within 14 days.

Proposals that best meet the Art on the Outside Review and Evaluation Criteria are considered. Established criteria includes:
- Artist Qualifications and Experience
- Aesthetics
- Diversity
- Proposed Budget
- Public Safety, Materials, Maintenance, and Structural Integrity
- Location
- Arts and Cultural Affairs Commission Work Plan
Projects recommended for approval by the Art on the Outside Subcommittee will be forwarded to the Arts and Cultural Affairs Commission for review and approval. Depending upon the project, additional Building and Safety staff or Council approvals may be necessary.

Incomplete applications will not be considered. The Arts and Cultural Affairs Commission through its Art on the Outside Subcommittee reserves the right to recommend changes to a project proposal in coordination with the artist.

QUESTIONS: Contact Marcus Mitchell, Public Art Administrator, (323) 848-3122 or mmitchell@weho.org.
PART 1 - APPLICANT INFORMATION

Please complete the following application and click on "Submit" button when you are done. All of the items with the red * next to them are required fields.
Primary Contact Person*

First NameLast Name
Organization (if applicable)
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Website
Instagram
PART II - PROJECT INFORMATION

Provide as much detail as possible about the project proposal in this section. Staff recommends the artist conduct a site visit to confirm the proposed location is suitable for the art project.
Name of Project*
Name(s) of Artist(s)*
Proposed Project Media*

2D Visual Art Exhibition / Mural3D SculpturePerformance ArtOther
Proposed Site (this is a list of our most commonly programmed locations in the city. Staff advises artists to discuss alternative locations with staff prior to submitting an application. Project proposals for the Santa Monica Boulevard at Doheny Drive Median site must be submitted through a different application.)*

City Hall (8300 Santa Monica Blvd.) - Murals, performances, sculptural artwork, or 2-dimensional wall-based artwork.Plummer Park (7377 Santa Monica Blvd.) - Performances and one-day installations that do not require anchored footings.Plummer Park Community Center (7377 Santa Monica Blvd., decomposed granite art zone along Santa Monica Blvd.) - Murals, sculptural artwork, or 3-dimensional installations requiring anchored footings.West Hollywood Park (647 N San Vicente Blvd.) - Performances and one-day installations that do not require footings.Kings Road Park (1000 N Kings Rd.) - Performances, sculptural artwork, or small-scale installations requiring anchored footings.Other - Contact staff to discuss the feasibility of locations not listed above before submitting an application.
Project Description*

Insert a detailed description of the proposed project. Describe your concept. Why is the project is appropriate for West Hollywood? How will the project engage West Hollywood residents and visitors? How does the proposal complement or advance your own artistic goals and aspirations? Limit is 500 words or less. 0/500
Artist's Statement*

Insert a brief statement about your work as an artist. Limit is 250 words or less. 0/250
Biographical Statement*
Insert a biographical statement about the primary artist and/or curator proposing the project. Please note previous experience working with public art projects. List other individuals who will be involved with the project and their roles. Do not insert a web address here.
Resume or CV*

Upload a resume or CV for the artists and/or curators participating in the project proposal.
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Technical Requirements*
List all technical requirements (as applicable) associated with this project and any special equipment which may be required for installation.
Estimated Budget for the Project*
Is there funding or in-kind support for the project*

YesNo
If yes, please list funding and/or in-kind sources and amounts here

Budget*

	Estimated Total Cost ($)	Paid by Artist ($)	Requested Cost to be Paid by City ($)
Insurance: Artist's "wall to wall" insurance for the value of the artwork.
Insurance: Artist's General Liability, Auto, Workers Compensation (required for all Art on the Outside projects)
Engineering fees: Structural and/or Electrical engineering (required for all 3D Artwork proposals)
Installation: Transportation of artwork to site, Equipment rental, Installation labor (required for all Art on the Outside projects)
Deinstallation: Transportation of artwork back to artist final destination, Equipment rental, Deinstallation labor (required for all Art on the Outside projects)
Artist Fee
Materials (if needed)
Other (explain in Budget Notes)
TOTAL

Budget Notes
Project Proposal

Upload a pdf document of the project proposal to include images and as much detail as possible.
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Applicant Data Survey

This section is optional. These questions are for the primary or lead artist who will be creating the project. Individual responses to these questions are not shared during the application review. The information requested below is CONFIDENTIAL and will be used for internal purposes only to better capture and understand the population we serve. As such, the information you provide may be used in summary statistics.
What is the zip code of your primary residence?
How did you learn about this art opportunity? (Select all that apply.)

City websiteArts Division Monthly NewsletterArts Division Social MediaDirect notification/email from Arts Division StaffDirect notification/email from Arts CommissionerOther
What is your age?

18-2930-4445-6061+
With which gender(s) do you identify? (Select all that apply)

FemaleGender non-conforming / Non-binaryIntersexMaleTransTwo SpiritPrefer not to stateOther
Do you identify as LGBTQ+? (Select one.)

YesNoPrefer not to state
Do you identify as a person with disability? (Select one.)

YesNoPrefer not to state
How do you identify? (Select all that apply.)

Arab, Arab American, Middle Eastern, North AfricanAsian American, East Asian, Southeast AsianAsian Indian, South Asian, Asian Indian AmericanAfrican, African American, BlackIndigenous, Native Alaskan, Native AmericanLatin American, Latino/a, LatinxNative Hawaiian, Pacific IslanderSephardic, Ashkenazi JewWhite, Caucasian, European AmericanPrefer not to stateOther
What is the highest degree or level of education you have completed? (Select one.)

Less than 10-12 years of formal schooling [like Abraham Lincoln]High School Graduate (or equivalent) [Like Fred Korematsu]Some (0-4 years) College [like Charles F. Lummis]College Graduate (BA or equivalent) [like Dolores Huerta]Graduate school or beyond [like Dr. Martin Luther King, Jr.]Prefer not to state
Have you ever received funding, financial award, or commission from the City of West Hollywood's Arts Division? (Select one)

YesNo
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Art on the Outside Program

PART 1 - APPLICANT INFORMATION

PART II - PROJECT INFORMATION