Special Event Permit Application
Applicant Information
Individual/Organization
*
Contact Name:
*
First Name
Last Name
Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Phone Number
*
For Inquiries regarding the event
Mobile Phone Number During Event:
*
E-mail
*
example@example.com
Website
*
For Organization or Event
Security Deposit Refund Payable to:
Same as above address
No, Please fill out the following information
Contact Name:
First Name
Last Name
Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Event Information
Permits are issued on a first come, first served basis. If your event is approved, a reservation deposit will be due 2 weeks upon receiving an invoice from Waterfront Park. Waterfront Park reserves the right to reject any applications or disallow any permit at its sole discretion.
Type of Event
*
Wedding
Reception
Wedding/Reception
Concert
Festival
Family Reunion/Picnic
Charity - Walk/Run
Athletic Competition
Other
Other:
Proposed Name of Event:
*
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Proposed Date and Time of Event:
If event reflects additional days other than the event date, there will be a user fee charge at a discounted rate for use of the venue for load-in and load-out.
Operating Times for Event:
*
START DATE
START TIME
END DATE
END TIME
SET UP
EVENT
TAKE DOWN
Is your organization non-profit and/or tax exempt?
*
Yes
No
Is your organization tax exempt?
*
Yes
No
What is your tax exempt number?
Estimated Event Attendance Per Day:
Area(s) of the park desired (please check all that apply):
*
Big Four Lawn + Swing Garden
Brown Forman Amphitheater
Brown Forman Lawn
Festival Plaza
TurfMutt Great Lawn - North
TurfMutt Great Lawn - South
Harbor Lawn
Orange & Purple Upland Meadow
Under the Bridges
Wharf
Other
Other:
Event Attractions:
Describe the activities and entertainment involved in your event in detail:
Stage: Would you like to use the Waterfront Park stage? (It is a 20' x 40' x 4' tall stage and there is an additional $600 charge added to the user fee).
*
Yes
No
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Electricity
Depending on your request, an additional amount will be added to your user fee. Electricity is available in fixed locations of the park.
Will your event require the use of electricity?
*
Yes
No
If YES, please provide your specific electrical needs - amperage, voltage, and exact location. (ex: number of 110 outlets, 50 amp service for sound, 20 amp service for beer trailer etc.) Please provide a list of who/what needs to be plugged in at your event:
WHO/WHAT
AMPERAGE
LOCATION
1.
2.
3.
If YES, a licensed electrician maybe requested to access electricity in certain areas of the park to hard wire a panel for your event. If an electrician is needed who will you use?
Louisville Metro Electrical Maintenance? (If YES, request their services one the Louisville Metro Special Event Permit Application)
Yes
No
Tents
(If your tent(s) needs to staked, they must be set-up during the Waterfront Park working hours, Monday-Friday, 8am-4pm, due to underground utilities)
Will a tent(s) be erected at your event?
*
Yes
No
If YES, please let us know the size of tent(s)
How will it be secured? (ex: stakes less than 30", water barrels, sandbags, cinderblocks)
Tents:
Frame or Poles Tents
How many tents?
Rental Company
Contact Person
Phone Number
You may be required to complete a tent permit application through Louisville Metro Codes & Regulations. Will your event include one of the tent requirements below?
A structure 400 sq. ft. or larger with closed sides
A structure 700 sq. ft. or larger with open sides
Please show the location of the tents on a map layout to scale. Scaled drawings are located on the website.
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Water: Will you need water and/or sewage hookups?
*
Yes
No
If YES, please provide specific request and the amount needed:
(Water and sewage are available in fixed locations. Event producer will need to provide their own hose(s) and water key)
Clean-Up: Organization/individual responsible for clean-up of the event (volunteers or company):
*
Cleaning Company
Contact Person
Phone Number
Garbage & Recycling
The Waterfront Park requires each event to use additional Waterfront Park branded cardboard garbage containers and recycling containers at $10 per box. Trash bags are included.
Depending on attendance, how many do you need of each?
*
(Please request a 1:1 ratio)
Garbage
Recycling
Portable Toilets: Will you be providing portable toilets for this event?
*
Yes
No
If YES, please indicate the number of units
Please note that Waterfront Park requires the event to rent portable toilets. Waterfront Park must approve location of portable toilets.
If YES, please complete the following:
Company
Contact
Phone Number
Medical Services: Have you made provisions for on-site medical services?
*
Yes
No
If YES, please complete the following:
Company
Contact
Phone Number
Security: Have you made provisions for on-site security?
*
Yes
No
If YES, please complete the following:
Company
Contact
Phone Number
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Ticketing: Is a registration, ticket/admission, fee required to attend/participate in the event?
*
Yes
No
If YES, how much is registration and/or ticket?
Fencing: Are you using any kind of fencing or partitions for your event?
*
Yes
No
If YES, please explain what kind of fencing or partition will be used:
Fencing Contact Information:
Service Provider
Contact Name
Phone Number
Equipment: Are you using special equipment for the load-in of your event? (ex: Loaders, forklifts, golf carts, or gators)
*
Yes
No
If YES, please complete below:
What Equipment will be used
Quantity
Type of tires
Parking: Do you have any special parking needs for your staff, guests, volunteers, and/or equipment?
*
Yes
No
If YES, please list your parking needs
Parking lots within Waterfront Park can be used for a special event. A fee for parking spots and barricades will apply.
Street Closing & Traffic Detail:
If an event requires a partial or full closure of streets located in the public right-of-way, the event producer is required to provide a traffic control plan. For approval, please make your request for desired street closures on the Louisville Metro Special Permit Application. Please provide the Waterfront Park with a list of road closures with corresponding times and a map of event area showing street closings. Event producers must notify affected businesses and residents of street closures.
Street Closings/Traffic Detail: Will any public street(s) need to be closed or blocked during the event?
*
Yes
No
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Alcohol
Will you be serving or selling alcohol at your event? If YES, please visit the Metro Special Event Handbook for information on host liquor liability insurance requirements and temporary alcoholic beverage license guidelines.
Serving
*
Yes
No
Selling
*
Yes
No
If YES, please complete below:
Company
Contact
Phone Number
Food & Beverage: Will food and beverage be present at your event?
*
Yes
No
If YES, what kind of operations? (ex: trailers, food trucks, etc.)
If YES, please complete below:
Company
Contact
Phone Number
Carnival Rides/Inflatables: Does your event have carnival rides and/or inflatables?
*
Yes
No
If YES, please complete below:
Company
Contact
Phone Number
If YES, please provide Waterfront Park a Certificate of Insurance from the carnival ride or inflatable company starting Louisville Metro Government & Waterfront Park as additional insured.
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Certificate of Insurance: For any event that takes place at Waterfront Park, please provide a certificate of insurance that has both Louisville Metro Government & Waterfront Development Corporation as additional insured.
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The following language is required: "WDC and the Louisville/Jefferson County Metro Government, their elected and appointed officials, employees, agents and successors are added as an 'Additional Insured' as respects operations of the Named Insured under the License."
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Social Media: Does your event have any social media accounts?
*
Yes
No
If YES, please list the organization/event account(s):
Facebook
Instagram
Twitter
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Authorized Signature
Witness below the signature of an authorized representative of the Applicant. Applicant acknowledges that if this Application is accepted by the Waterfront Park it constitutes a binding legal agreement between the Applicant and the Waterfront Park. Applicant acknowledges that he/she has read and reviewed the attached "Waterfront Park Use Guidelines for Rentals and Facility Specifications" and agrees that, if this Application is accepted by the Waterfront Park, the Applicant shall comply with such Guidelines and ensure that its patrons, vendors, concessionaries, and exhibitors shall comply with such Guidelines.
Applicant
Name
Title
Signature
Date
-
Month
-
Day
Year
Date
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