MOBILE FOOD UNITS APPLICATION

Greensboro Downtown Parks, Inc.
200 N. Davie St., Box 22, Greensboro, NC 27401

Please complete the following application and submit.

Park Locations:

• LeBauer Park, 208 N. Davie St. Greensboro, NC 27401 (Park in LeBauer Park loading zone along Davie St.)
• Center City Park, 200 N. Elm St. Greensboro, NC 27401 (Park in the circle driveway at Center City Park. Load in from Davie St.)

 

SPECIAL NOTES

• Up to 4 food trucks maximum will fit in the food truck area at Center City Park & LeBauer Park.
• To allow for optimal load in, vendors with pull behind units must be prepared to unhitch their vehicle and move to a separate parking area.
• All mobile food vendors must provide their own source of power
• Vendors with tent setup, please note: Vendor space allows for a 10ft x 10ft easy up tent. Vendors are responsible for supplying tents, tables and displays. Vendors must also ensure that their tents are secured in case of wind; we do not allow staking, so vendors must bring weights to hold the tents in place. 

   

FEES & PAYMENT POLICY

Vendor fees are determined by the scale and scope of the program/event, with particular attention to projected turnout rates based on previous years’ attendance numbers. Upon submitting requested vendor dates, each vendor will receive a confirmation of final bookings, a breakdown of fees, and payment options. GDPI requires food vendors to submit payment no later than 2 weeks in advance of the scheduled program/event. The booking is not confirmed until final payment is received, and GDPI reserves the right to fill the booking with another vendor if payment is not received within the required time frame.

CANCELLATION & REFUND POLICIES

Programs/Events are rain or shine and are nonrefundable. If GDPI cancels an event for any reason vendors will receive a booking credit for the missed event. (Booking credits are good for 1 year.) If a vendor cannot attend a program/event for any reason, GDPI must be notified via email at least 24 hours before the start time of the scheduled program/event. Failure to send notice will result in being considered a No Show. No Shows will not be allowed to participate in events for the remainder of the year.

ON-SITE RULES & REGULATIONS

• Mobile units may not block any fire access lane.
• Only the mobile food unit is permitted in the event area. All other support vehicles must be removed from the area once setup is complete and off-site 15 minutes prior to designated serving time.
• Vendors are responsible for not leaving behind grease or oil stains on pavement.
• All vendors are required to have some sort of drip pan underneath their mobile food unit.
• Vendors must vacate the event area within one hour of the session’s end time.
• Food vendors using cooking oil, fats, or greases in a deep well fryer or cook top are required to have a Class K fire extinguisher. All vendors must have a fire extinguisher which carries a minimum of a 2A10B rating.
• Residential extinguishers are not acceptable.
• Food Vendors must pick up, remove and dispose of all trash including products spilled on the sidewalk within 20 feet of the mobile food unit location.
• Food vendors on-site will need to meet all safety requirements (wheel chocks for each truck, all suppression systems operating and up to date, and all fire extinguishers operational and up to date).
• An ABC fire extinguisher is required on all food trucks and those with deep fryers must also provide a Class K fire extinguisher.
• Food vendor spacing – provide clearance of at least 10 ft. from other food trucks, buildings, structures, vehicles, and any combustible materials. Ensure clearance is provided for the fire department to access fire hydrants and access fire department connections.
• Generators must separated from the public by barriers, such as physical guards, fencing, or enclosures.
• Generator exhaust must be at least 10 ft. in all directions from openings and air intakes, at least 10 ft. from every means of egress, directed away from all buildings, and directed away from all other cooking vehicles and operations.

All food vendors are expected to follow all other general park rules and regulations while on site. These can be found on the Greensboro Downtown Parks website.

All Mobile Food Units in the Designated Area MUST NOT

• Store, park or leave any mobile food unit overnight on any right-of-way or sidewalk.
• Sell food or beverages for immediate consumption unless the vendor has available for public use their own, or a public, litter receptacle which is adequate and available for the vendor's patrons’ use.
• Solicit or conduct business with persons other than pedestrians.
• Sell anything other than that which the vendor is licensed to vend.
• Violate any federal, state, county or city law or regulation that pertains to food, beverages or the preparation or selling thereof.
• Allow the mobile food unit or any other item to rest upon, against or hang from any building or structure lawfully placed on public property, without the owner's permission.
• Pour waste products, (including hot water and drainage from coolers) down a storm drain.

All applicants MUST submit: 

1. A copy of a Guilford County Health Department approval with a designation of Mobile Food Unit (temporary food establishments are not eligible) ​OR ​A copy of a Guilford County Health Department Exception Letter​ O​R I​f located in another North Carolina county, please provide the appropriate health department approval with “Mobile Food Unit” designation. For vendors located outside of Guilford County, a signed agreement to notify the Guilford County Health Department of all assigned times and locations of operation in Guilford County during the pilot program will be required AFTER dates are finalized (this letter is not needed for this application). 

2. A copy of Certificate of Insurance (COI) - a certificate of comprehensive general public liability insurance for the date of the event against claims for bodily injury or death of not less than $1,000,000 and not less than $100,000 for property damage with no deductible. This certificate shall name Greensboro Downtown Parks, Inc. and the City of Greensboro as additional insureds.

3. A current menu with pricing and a high-res photo of the cart, food truck or trailer.

Please attach appropriate documents below.

Any vendors who sell alcohol MUST submit: 

1. A copy of off premise permit to sell alcohol.

TERMS & CONDITIONS

Please read, date and provide your signature.

CONSENT TO PHOTOGRAPH/ VIDEOTAPE/ INTERVIEW INDIVIDUALS

I hereby agree and give my permission for GDPI, and/or partners to record, film, photograph, audiotape or videotape myself (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the GDPI website and posting on social media sites. I hereby waive any right to approve the use of these Works now or in the future, whether the use is known to me or unknown, and I waive any right to any royalties related to the use of these Works. I understand that the Works may appear in electronic form on the internet or in other publications outside of GDPI's control. I agree that I will not hold the GDPI responsible for any harm that may arise from such unauthorized reproduction.

LIABILITY WAIVER

The Vendor hereby agrees, on behalf of the Vendor and the Vendor's employees, agents, volunteers, or any other individual associated or to be associated with the production and execution of the Program/Event, to waive and relinquish any and all claims that may result in any manner against GDPI, the City of Greensboro, and their respective agents, officers, officials, employees and authorized volunteers, except for acts or matters arising due to the willful and wanton misconduct of GDPI and the City of Greensboro

HOLD HARMLESS AGREEMENT

The Vendor hereby agrees, on behalf of the Vendor and the Vendor’s employees, agents, volunteers, or any other individual associated or to be associated with the production and execution of the Program/Event, to indemnify and hold harmless GDPI, the City of Greensboro and their respective agents, officers, officials, employees and authorized volunteers, from and against any and all legal actions, claims, damages, losses or expenses arising out of or related to the production and execution of the Program/Event, including but not limited to, claims for personal or bodily injury, disease or death, injury to or destruction of property and violation of Intellectual Property rights, except to the extent caused by the negligence or intentional misconduct of the party seeking indemnity. The Vendor further agrees to indemnify GDPI, the City of Greensboro, and any of their respective agents, officers, officials, employees and authorized volunteers for all attorneys' fees and court costs incurred or to be incurred in defending any action brought against GDPI and the City of Greensboro as a result of the production and Execution of the Program/Event.

ACKNOWLEDGEMENT & AGREEMENT

By submitting this application I attest to have read and agreed to all terms, conditions, and rules set forth in these guidelines.

I understand that GDPI reserves the right to terminate any vendor’s participation for failure to adhere to the terms, conditions, and rules set forth in these guidelines.

I understand that GDPI is not responsible for marketing any external business partner, and promotion of a vendor’s participation is the responsibility of the vendor.

I understand that the park is a non-profit and does not pay taxes on anything vendors sell, and this is, therefore, the responsibility of all vendors. I will also bring and display a copy of my Tax ID or SS.

I understand that I must comply with all federal, state, and local health and fire regulations.

I attest the information provided by me on this application is true and accurate.

Greensboro Downtown Parks, Inc. (GDPI) is a 501(c)(3) non-profit organization in partnership with the City of Greensboro and serves as the executive management of LeBauer Park and Center City Park, two active and inviting landscapes in the heart of downtown.

The mission of GDPI is to serve as the executive management of Greensboro’s downtown parks, focusing on public activation, maintenance, financial well-being and overall vitality. Bringing over 200,000 annual visitors downtown, the parks host hundreds of programs and events each year.