Please note this event takes place in Cloverdale (Surrey), BC, CANADA
A $15 application/admin fee is due with your application. This fee is separate from your table fee. This administration fee is NOT REFUNDABLE.
There are no refunds of table fees for any reason, including covid shutdowns. Should a covid shutdown occur, you would be credited for another event, no cash refunds.
There are no refunds if you choose to cancel your table for any reason after Sept. 1, 2021.
When/If you are approved, you will be notified and an invoice will be sent. The confirmation deposit of $50 is due immediately upon receipt and the balance will need to be paid in full by July 1, 2022. Failure to pay on time will result in table forefeiture or a $25 admin fee. We will not chase you down.
Please note that until you have paid your deposit of $50 your table is not considered confirmed and can be rented to someone else.
Christmas Craft Fair hosted by Cloverdale Craft Fair/Artful Artist Craft Studio & Market
Fair Date: Saturday, November 5, 2022
SHANNON HALL & ALICE McKAY BUILDINGS, Cloverdale - ON THE CLOVERDALE FAIRGROUNDS 6050 176th Street, Cloverdale, BC CANADA
10am - 4pm
Applications from those with the same/similar items will be approved based on usual criteria, those booked for prior canceled events and then first come first serve.
We invite all vendors to apply, but preference will given to those with handmade items. We will limit the number of vendors selling similar items. You may not sell any food to be consumed on premises. It is the vendor's responsibility to have any permits required to sell their items if it is needed. Food Trucks may be required to pay a buy out fee if they want to be included. (Please confirm this)
There is no deadline to apply. We review applications as they arrive and if approved you are notified and an invoice is sent. However please allow 2 weeks for processing.
Don't delay in applying, in most cases acceptance is first come first served. If someone with the same company or same products has already applied you may be put on a waitlist (will only put a max of 2 on a waitlist). You would then be notified if a table becomes available. If you are Direct Sales and we have reached the quota, your approval may be delayed to allow for more handmade items, but may be approved closer to September if there is room.
Applications will be accepted based on the following criteria:
-Is it homemade?
-Do you have Christmas themed items?
-Is it a great fit for our show?
-How many other vendors selling the same items.
-When it was received. First Come First Served after other conditions met.
Note: We will list wait listed categories on our webpage as soon as possible, but cannot guarantee that your category won't be wait listed if it's not listed. If in doubt, you may drop us an email to ask.
Table fees are listed below. All include chairs, table, 2 Free Tickets to the fair to distribute. (No charge for vendors - max 2 for the day per seller) (Note: there will be no pipe and drape). Note you are booking a table not a booth.
PLEASE NOTE: DOUBLE TABLES ARE NO LONGER AVAILABLE. IF YOU WISH A DOUBLE TABLE YOU NEED TO BOOK 2 SINGLES.
*140.00 - Includes one table space (6'x2.5'), 2 chairs
*175.00 - One table with extra space (RACKS)
NOT AVAILABLE*225.00 - Includes two table space (6'x2.5')
NOT AVAILABLE*255.00 - Includes two tables with extra space (RACKS)
NOT AVAILABLE*275.00 - Approx 10 x10 cube area in Alice McKay NO LONGER AVAILABLE
You can arrange your tables as you like within your allotted space. You may also remove tables if you don't need them - But you need to stay in your allotted space.
You can pay by credit card or etransfer.
RACKS: If you have a rack that sits on the floor outside of your allotted space (which is almost all cases), you MUST choose the extra space table option. Extra Space is roughly 3ft. (unless you are removing a table)
Table sharing is allowed as long as all products from sharing vendors are listed on application form. Requests to share a table after application submitted and approved are subject to approval by admin.
(Note: Above prices are total price before any add on)
You cannot resell your table without admin approval.
FUNDRAISING GROUPS & STUDENT ENTREPRENEURS:
We will have a very small number of tables for Student Entrepreneurs and Fundraisers with specialized pricing.
These are reserved for local Cloverdale area students and sports teams.
CRAFT FAIR ADMISSION
$5.00 on site admission (kids 12 and under free)
We are asking each vendor to donate one item from your table valued at $10 or more. This item is to be added to one of two large basket door prizes. Please attach your business card/brochure to it. One drawn at 1230 pm and one drawn at 3:15pm. If your booth has no product, you could donate a box of purdy's or a visa gift card or something similar. This will need to be dropped off to front table upon checkin.
Please let us know if you encounter issues with payment. Communication is key and we are very easy to deal with if we have communication. We are always willing to accomodate.
If you are wait listed, this means someone else selling the same product has already been accepted. You will then be wait listed in case they drop out for some reason. (it does happen). The wait list will be first come first served. It could take at least 7 days to process your application. Please note!! You are not confirmed as a vendor until your deposit is paid in full. You are still at risk of losing your spot if your remaining balance remains unpaid after July 1.
IMPORTANT - We have had to chase a lot of vendors for payment. Note we will no longer do this. You will just lose your spot without warning if someone else wants your spot.
NOTE: We want YOU to be successful at the fair and we will do everything in our power to promote it! However, some of the BEST ADVERTISING is on facebook and snapchat when as many people as possible are sharing the event and the posts from our facebook page. The more its talked about the more they are seen! So share as much as possible, invite your friends to share! If you need the event link, send us an email, but you can find it on our facebook page under events. We can also provide you with posters if you want some. Please contact us.
NO SHOW POLICY: If you book a table and do not show up to the fair without informing us at least 5 days prior, you will not be able to book another fair with us. We would appreciate you letting us know if you cannot attend. Please send us an email, or give us a call so we can re allocate your space without interference.
NOTE: REFUND POLICY EFFECTIVE JULY 1, 2021
No refunds will be issued FOR ANY REASON. Please plan accordingly. If postponement or cancellation of this event is necessary, a credit will be issued, but not a refund.
We regret that we can not be flexible, as we have deposits and payments and ADVERTISING to make along the way for a successful fair.
CONDUCT: We regret that we have to mention this. Negative talk about the fair, the organizers, other vendors, or any other topic will not be tolerated. If you have an issue, please speak directly with the Admin on site in private. Please do not verbalize any negativity to other vendors near you, or to patrons of the fair. This is not in your best interest, and not helpful. If you, as a vendor, experience this from another vendor, please speak to admin as soon as possible, so we can deal with the situation immediately. Excessive Negativity will not be tolerated and will result from a permanent ban from our events.
CONTACT INFO: OUR WEBSITE IS:
artfulartistcraftstudio.com or cloverdalecraftfair.com
PLEASE MAKE SURE YOU ARE FOLLOWING OUR FACEBOOK PAGE TO RECEIVE NOTES AND UPDATES. facebook.com/cloverdalecraftfair