PLEASE NOTE!! We will follow any/all PHO rules in effect on event day.

 

Please note this event takes place in Cloverdale (Surrey), BC, CANADA

 

A $15 application/admin fee is due with your application. This fee is separate from your table fee.  This administration fee is NOT REFUNDABLE.  

There are no refunds of table fees for any reason, including covid shutdowns.  Should a covid shutdown occur, you would be credited for another event, no cash refunds.

There are no refunds if you choose to cancel your table for any reason after Sept. 1, 2021.

When/If you are approved, you will be notified and an invoice will be sent.  The confirmation deposit of $50 is due immediately upon receipt and the balance will need to be paid in full by July 1, 2022.  Failure to pay on time will result in table forefeiture or a $25 admin fee. We will not chase you down.

Please note that until you have paid your deposit of $50 your table is not considered confirmed and can be rented to someone else. 

 

 

Christmas Craft Fair hosted by Cloverdale Craft Fair/Artful Artist Craft Studio & Market

Fair Date: Saturday, November 5, 2022

SHANNON HALL & ALICE McKAY BUILDINGS, Cloverdale - ON THE CLOVERDALE FAIRGROUNDS 6050 176th Street, Cloverdale, BC CANADA  

10am - 4pm 

Admission $5.00

Applications from those with the same/similar items will be approved based on usual criteria, those booked for prior canceled events and then first come first serve. 

 

We invite all vendors to apply, but preference will given to those with handmade items. We will limit the number of vendors selling similar items. You may not sell any food to be consumed on premises. It is the vendor's responsibility to have any permits required to sell their items if it is needed. Food Trucks may be required to pay a buy out fee if they want to be included. (Please confirm this)

PROCEDURE:

There is no deadline to apply. We review applications as they arrive and if approved you are notified and an invoice is sent. However please allow 2 weeks for processing.

Don't delay in applying, in most cases acceptance is first come first served.  If someone with the same company or same products has already applied you may be put on a waitlist (will only put a max of 2 on a waitlist).  You would then be notified if a table becomes available. If you are Direct Sales and we have reached the quota, your approval may be delayed to allow for more handmade items, but may be approved closer to September if there is room.

Applications will be accepted based on the following criteria:

-Is it homemade?

-Do you have Christmas themed items?

-Is it a great fit for our show?

-How many other vendors selling the same items.

-When it was received. First Come First Served after other conditions met.

Note: We will list wait listed categories on our webpage as soon as possible, but cannot guarantee that your category won't be wait listed if it's not listed. If in doubt, you may drop us an email to ask.

 

TABLE FEES 

Table fees are listed below. All include chairs, table, 2 Free Tickets to the fair to distribute. (No charge for vendors - max 2 for the day per seller) (Note: there will be no pipe and drape). Note you are booking a table not a booth.

PLEASE NOTE: DOUBLE TABLES ARE NO LONGER AVAILABLE. IF YOU WISH A DOUBLE TABLE YOU NEED TO BOOK 2 SINGLES.

*140.00 - Includes one table space (6'x2.5'), 2 chairs  

*175.00 - One table with extra  space (RACKS)

NOT AVAILABLE*225.00 - Includes two table space (6'x2.5')

NOT AVAILABLE*255.00 - Includes two tables with extra space (RACKS)

NOT AVAILABLE*275.00 - Approx 10 x10 cube area in Alice McKay NO LONGER AVAILABLE

You can arrange your tables as you like within your allotted space. You may also remove tables if you don't need them - But you need to stay in your allotted space.

You can pay by credit card or etransfer.

RACKS:  If you have a rack that sits on the floor outside of your allotted space (which is almost all cases), you MUST choose the extra space table option. Extra Space is roughly 3ft. (unless you are removing a table)

Table sharing is allowed as long as all products from sharing vendors are  listed on application form. Requests to share a table after application submitted and approved are subject to approval by admin.

(Note: Above prices are total price before any add on)

You cannot resell your table without admin approval.

FUNDRAISING GROUPS & STUDENT ENTREPRENEURS:

We will have a very small number of tables for Student Entrepreneurs and Fundraisers with specialized pricing. 

These are reserved for local Cloverdale area students and sports teams. 

 

CRAFT FAIR ADMISSION

$5.00 on site admission (kids 12 and under free) 

  

PRODUCT DONATION

We are asking each vendor to donate one item from your table valued at $10 or more. This item is to be added to one of two large basket door prizes. Please attach your business card/brochure to it.  One drawn at 1230 pm and one drawn at 3:15pm. If your booth has no product, you could donate a box of purdy's or a visa gift card or something similar.   This will need to be dropped off to front table upon checkin.

 

Please let us know if you encounter issues with payment. Communication is key and we are very easy to deal with if we have communication. We are always willing to accomodate.

If you are wait listed, this means someone else selling the same product has already been accepted.  You will then be wait listed in case they drop out for some reason. (it does happen). The wait list will be first come first served. It could take at least 7 days to process your application.  Please note!! You are not confirmed as a vendor until your deposit is paid in full.  You are still at risk of losing your spot if your remaining balance remains unpaid after July 1.

IMPORTANT - We have had to chase a lot of vendors for payment. Note we will no longer do this.  You will just lose your spot without warning if someone else wants your spot. 

NOTE: We want YOU to be successful at the fair and we will do everything in our power to promote it! However, some of the BEST ADVERTISING is on facebook and snapchat when as many people as possible are sharing the event and the posts from our facebook page. The more its talked about the more they are seen! So share as much as possible, invite your friends to share! If you need the event link, send us an email, but you can find it on our facebook page under events. We can also provide you with posters if you want some.  Please contact us.

NO SHOW POLICY: If you book a table and do not show up to the fair without informing us at least 5 days prior, you will not be able to book another fair with us. We would appreciate you letting us know if you cannot attend. Please send us an email, or give us a call so we can re allocate your space without interference.

NOTE: REFUND POLICY EFFECTIVE JULY 1, 2021

No refunds will be issued FOR ANY REASON. Please plan accordingly.  If postponement or cancellation of this event is necessary, a credit will be issued, but not a refund.

We regret that we can not be flexible, as we have deposits and payments and ADVERTISING to make along the way for a successful fair.

 

CONDUCT:  We regret that we have to mention this. Negative talk about the fair, the organizers, other vendors, or any other topic will not be tolerated. If you have an issue, please speak directly with the Admin on site in private. Please do not verbalize any negativity to other vendors near you, or to patrons of the fair. This is not in your best interest, and not helpful.  If you, as a vendor, experience this from another vendor, please speak to admin as soon as possible, so we can deal with the situation immediately.  Excessive Negativity will not be tolerated and will result from a permanent ban from our events.

 

CONTACT INFO:  OUR WEBSITE IS:  

artfulartistcraftstudio.com or cloverdalecraftfair.com

email: cloverdalecraftfair@gmail.com

facebook:  facebook.com/cloverdalecraftfair

 

PLEASE MAKE SURE YOU ARE FOLLOWING OUR FACEBOOK PAGE TO RECEIVE NOTES AND UPDATES.  facebook.com/cloverdalecraftfair

$50 Deposit to Hold your table is due upon receipt of invoice. The Balance is due on or before July 1.  DO NOT apply if you are unable to pay the $50 deposit when you get your invoice.  We will NOT hold your spot and you are not confirmed until this is paid. 

I agree to the following terms and conditions:

• I will follow all safety and covid plans.
• Cloverdale Craft Fair will assign vendor space at their discretion and reserves the right to re-assign space or alter venue layout at their discretion.
• I may not give or sell my space to another vendor or seller without prior approval from admin.
• I am responsible for any permits, insurance and approvals needed for the sale of my items.
• I will help promote the fair by sharing on social media, distributing event marketing materials
• I will only sell the products listed on my application. Any additional products must be submitted for approval.
• I agree that I am solely responsible for the items sold in my booth and for any negative consequences from the purchase of my items.
• Vendors will abide by the venues guidelines/rules for display (ie: tape on walls etc). You are liable to the venue for any damage caused.
• My display will be contained within the space provided and any extra items such as racks or other display that uses floor space will be revealed to the organizers on the application form, or by email if realized after form submitted. Email must be received within 60 days of form submittal or 60 days before event.
• I agree that all fees paid are non-refundable. Cancelling my participation in the event does not result in a refund. I forfeit all fees paid and potential revenue lost. 
• In the very unlikely event that this event is cancelled, Cloverdale Craft Fair will not provide any loss of revenue compensation, or refunds.
• Cloverdale Craft Fair reserves the right to remove a vendor at any time.
• Complaints or Suggestions will not be discussed at the venue and should be sent in writing to cloverdalecraftfair@gmail.com

 

SETUP:

When you arrive, please check in at the entrance to sign in.

Setup: 730am-9:30 (All vendors must be setup and ready by 9:30) Limited Evening setup night before may be available.

Please do not come earlier than 730 unless pre-arranged doors will not be open.

Clean Up: 4pm - 5pm (All vendors must stay until 4pm, no packing up and leaving before 4.)  Before you leave the venue, please check out with staff, so we know you have vacated and complete any business we have with you.

I acknowledge that I have read and agree to be bound by the terms and conditions stated above and throughout this application. I will not hold Cloverdale Craft Fair responsible for any loss or theft or damage of any items. As an independent vendor, I will indemnify Cloverdale Craft Fair for any loss, fine, penalty, judgement, legal fees, and expenses reasonably connected with my failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from my products, actions, conduct, vendor set up, display or trade activities. 

I also agree that negative behavior will not be tolerated either towards other vendors, or the organizers, or guests. There is a zero tolerance for this activity and will result in immediate removal from the fair. No refunds or loss of revenue will be made.