EMS EVOLUTION 2022 Sponsorships

In exchange for payment in full for the sponsorship, the Texas EMS Alliance (TEMSA) will provide the benefits as outlined on the application.• In exchange for payment in full for the exhibit(s) contracted by the exhibitor, the TEMSA will provide the following for each booth: a 6’ x 30” skirted booth and two chairs. All equipment will be available through the hotel. Exhibitors may provide their own equipment or furnishings. Internet charges, electricity, and other additional items at table are available through the Horseshoe Bay Resort for an additional charge.• Neither TEMSA nor the facility assume responsibility for damage to, loss, or theft of property of the exhibitors, the exhibitors’ agents, employees, or invitees during both open and closed hours.• Payment in full is due at time of application. In the event that you cancel sponsorship or exhibit space, 50 percent of the contracted amount will be refunded to the company if TEMSA receives notice of cancellation by June 1, 2022. After June 1, 2022, there will be no refund of sponsorship payment. All sponsorships cancellations must be submitted in writing to TEMSA. No-shows are not eligible for refunds.• TEMSA reserves the right to adjust table top or exhibit space assignments.• Notwithstanding any provisions to the contrary herein contained, TEMSA shall not be liable for any delay or inability to perform any obligation under this Agreement resulting from governmental emergency orders, judicial or governmental action, sabotage, riots, vandalism, labor strikes, or disputes, acts of God, fires, electrical failure, major computer hardware or software failures, acts of third parties, or any other cause, if such delay or inability to perform is beyond their reasonable control.• Sponsor and/or exhibitor agrees to be responsible for his/her own property. Sponsor or exhibitor shall release, hold harmless and indemnify TEMSA from any and all claims, obligations, liabilities, causes of action, lawsuits, damages and assessments, including legal fees that result from an allegation of negligence on the part of the sponsor or TEMSA or third parties in the use of the exhibit space or activities in connection with the use of exhibit space.• No sponsorship events outside of approved TEMSA events are allowed at the facility.• The purpose of the Texas EMS Alliance EVOLUTION conference is to educate those persons employed in the EMS field in the utilization and development of new products, equipment, and/or services. This does not preclude the stimulation by exhibitors of interest in and demand for such products and/or services on the exhibit floor; however, actual selling or order-taking is expressly prohibited. All business activities of the exhibitor must be within the exhibitor’s allocated exhibit space. In keeping with the nature of a health care professional meeting, undignified promotional methods and/or materials considered to be objectionable by TEMSA are expressly prohibited. If food products are permitted to be served, the preparation of foods cannot cause odors considered to be offensive or objectionable to other exhibitors or registrants.The electronic signature prior to this contract acknowledges receipt of and agrees to abide by the Exhibit Rules & Regulations as published by the association which regulations are considered to be part of the agreement between sponsor and Texas EMS Alliance (TEMSA) if this application is accepted by the TEMSA. Acceptance of this application as an agreement between the sponsor and TEMSA will occur when signed by a TEMSA representative. TEMSA does not guarantee the number of attendees. It is understood that all sponsorship agreements are subject to review by the Board of Directors. It is agreed that disapproval of an exhibit by the Board of Directors will result in termination of the agreement without penalty to either party. All claims or suits arising out of the application’s acceptance or rejection shall be governed by the laws of the State of Texas, and any obligations arising out of the application’s acceptance or rejection shall be considered as occurring in Travis County, Texas.