RFP Intake Form

RFP Form
This document and the online tools available through ARIDO provide a methodology to develop a Request for Proposal (RFP), that will set the foundation for a successful interior Design project.

An RFP is a document that describes the project, summarizes the project’s requirements, lists the services needed and outlines the format in order for Interior Designers to respond to an owner, client, or project manager with a clear scope of work and pricing for their services.

For projects where the Interior Design firm has already been selected, this guideline can serve as a best practice checklist or review of requirements, responsibilities, and procedures.
Project Overview
1. Owner Information
Name of organization:
Project Contact

First NameLast Name
Project Contact Email
example@example.com
Project Contact Phone Number
Please enter a valid phone number.
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
2. Project Information
Project Location

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Project start date:

MonthDayYear
Date
Desired Completion Date

MonthDayYear
Date
Project size (approximate square footage)
3. Nature of Construction
4. Project Category
Project Details
Background - Describe your organization, relevant history, and factors which led to this project.
Project Objectives - Provide a brief overview of this project and the specific end results you hope to achieve.
Specific Needs

The following information will give the Interior Designer a better sense of the nature of the project.
a. Specific spaces/areas required:

In order to respond effectively, it is helpful to know the type of spaces or areas that are anticipated in the project:
Workplace Specific

Conference centre(s)Copy/reproduction centreData centreCafeteriaFitness centreChildcare facilityBroadcast studioLab(s)Other (please specify below)
Other Workplace Requirement
Retail Specific:

Product line offeringsNumber of Stock Keeping Units (SKUs)Merchandising requirementsCustomer demographicsCustomer experienceMarketing strategies
Other (please specify)
b. Custom Furniture & Fixture Design:

On a typical project, Interior Designers use their product knowledge to specify products that meet the project goals. If your project has specific furniture, fixture, or specialty items that you wish to have designed as a complete custom solution, then please describe them here:
Custom Furniture & Fixture Design
c. Other relevant information

Outline and/or provide any other relevant information that may influence the proposed project including relevant corporate policies, standards (e.g. workplace standards) relevant strategies, marketing, branding, graphics, retail fixture guidelines and other business needs and issues:
Other relevant information:
d. Please review and confirm the attached

HYPERLINKS-Scope of Services – Interior Design and Scope of Services – Project Management.

The Interior Design Services Schedule defines the set of mandatory, base and optional services and Interior Designer can perform on a project.

If the Interior Designer is to act as the Project Manager, complete the Project Management Services Schedule as well
Describe any optional services needed:
The Interior Design Services schedule will form part of the consulting agreement. If applicable the project management Services Schedule would also form part of the consulting agreement.
8. Budget and Other Requirements

Estimate Project Budget (if known). Please indicate what is covered by the project budget (e.g construction, furniture/fixtures, equipment, IT, security, consultants’ fees, taxes etc.)
Project Budget Estimate
Construction budget or an estimate construction budget range (if applicable):
If specific project insurance is required, including minimum insurance liability requirements, co-insurance requirements or a requirement that certificates of insurance be provided, please specify:
Specific Project Insurance Estimate
9. Information Available to the Designer

Indicate whether existing plans (as-built drawings, architectural drawings and engineering drawings) are available, and whether they are in hard copy or electronic form.
Asbuilts that are not currently accurate may require the interior designer to visit site and measure the facility.
Are existing plans available?
10. Proposal Evaluation Criteria

Please list the criteria to be used to assess the Interior Designer’s proposal and the weight placed on each criterion.
This document is not a formal tender and the rules governing tenders will not apply, thus the lowest cost will not necessarily be a dominant factor for evaluation.

Click here for an example of potential criteria used in evaluating submissions.
Please list the criteria to be used to assess the Interior Designer’s proposal and the weight placed on each criterion.
Evaluation Criteria*
Email address receiving submissions
example@example.com
Deadline for submissions

MonthDayYear
Date
Reference Information required
Information about required selection interviews
Information about selection process
12. Other Relevant Information
Other relevant information
3) Scope of Services - Interior Design

D. Design Development

	Base Services	Optional Services
1. Prepare detailed space plan(s) to reflect approved program and schematic plan. Plans to indicate all built elements and generic furniture/equipment.
2. Develop conceptual design through sketches, elevations, and details.
3. Suggest materials and generic furniture elements to communicate design concept.
4. Prepare preliminary partition plans, reflected ceiling plans and power/communications plans.

Dynamic Dropdowns
Should be Empty:

RFP Form

Project Overview

1. Owner Information

2. Project Information

Project Details

Specific Needs

8. Budget and Other Requirements

9. Information Available to the Designer

10. Proposal Evaluation Criteria

12. Other Relevant Information

3) Scope of Services - Interior Design