Vendor Booth Applicant Information
Now accepting Vendor Booth Applications for the 2022 Las Vegas Book Festival! We strongly recommend acting quickly to submit your application, as the capacity for vendors is limited.
The Las Vegas Book Festival, now in its twenty-first year, is a celebration of the written, spoken, and illustrated word. We would like to express our gratitude to all authors, vendors, and sponsors for your interest and past participation in the Las Vegas Book Festival.
The Las Vegas Book Festival welcomes vendors and exhibitors from literary, educational, artisan, craft, non-profit organizations and individuals to apply to participate in the Festival.
Vendor Information: Participation and Eligibility
EXHIBITOR REQUIREMENTS: All applications will be screened for compatibility with this event and the event’s needs. Application must be filled out completely for consideration. Submissions must possess majority of inventory related to theme of event.
ACCEPTANCE: Confirmation of acceptance into the Festival is sent via email. If accepted, ALL paperwork and full payment must be returned to the City of Las Vegas Cultural Affairs Office by the due date to avoid late fee.
Registration will close on Saturday, September 21, 2022, or when sold out – whichever is sooner.
Vendor / Exhibitor Types:
o Non-Profit Organization- $100
(Must include proof of 501 (c)(3) or (c)(7) status)
o Regular/For-Profit- $200
Payment: Payment is accepted by credit card only. Once approved, payment link sent via e-mail, please allow 5-10 business days for approval. Note: Fees increase based on number of booth spaces requested.
All Booths Include
o 10x10 festival tent
o One (6 ft.) table and two chairs.
o One booth sign
o Access to electricity is limited and will require an additional fee if requested.
o Additional chairs and tables available to be reserved for an additional fee. Some limits will apply to size / type of booth. Some limits to booth occupancy will apply according to size / type of booth. Table coverings not provided. Please provide table covering for tables.
o Entering and exiting must be made from booth and not neighboring spaces, please plan accordingly.
o Booth footprint MUST be within the confines of the booth area designated by city of Las Vegas Office of Cultural Affairs. Please stay within the marked location provided. Keep walkways clear and unobstructed. All displays and items must not take space from another booth.
o Please speak with vendor coordinator if you have questions before officially setting up.
o Please note: staking on city of Las Vegas grounds is prohibited.
Location: Historic Fifth Street School, 401 S. 4th Street, Las Vegas, NV 89101
Festival Hours: 10:00 a.m. – 6:00 p.m. Participants are required to remain open and active throughout the Festival’s open hours.
Pre-event set up is on Friday, October 21, 2022, from 10:00 a.m. – 2:00 p.m.
We encourage authors and vendors to come down to the festival grounds on Friday to become acquainted with booth locations, festival parking and optionally do a soft set-up (place tables and if weather permits, potentially leave any low-risk boxes/bulky items overnight. Please cover tightly) at designated booth only.
Check-In: Check-in begins on Saturday, October 22, 2022, at 7:00 a.m. at the entrance to the Historic Fifth Street School off of 4th Street.
Event day set-up: Saturday, October 22, 2022, from 7:00 a.m. – 10:00 a.m. We ask that all vendors arrive during the designated set-up and check-in time to ensure all participants are ready in time for the beginning of the festival. Please bring a cart to transport your items, as booths may be located far from the load-in zone. We strongly recommend that participants bring help to set-up and park vehicle.
Break down hours: 6:00 p.m. – 7:30 p.m.
State of Nevada Special Event Sales Tax: Vendors will be subject to Nevada state sales tax when applicable for sales made. Vendors must post pricing information in a visible manner in their booth space. Pricing must indicate if Nevada Sales Tax of 8.38% is included or excluded in item cost. Tax forms to be completed will be supplied and collected at the end of the event and will require your signature (regardless of sales made) and returned to vendor coordinator with any applicable taxes. Bring your checkbook. Checks are preferred method of payment of your sales tax. Checks should be made out to: "Department of Taxation". Please indicate if your organization is Tax Exempt. If your organization submits sales taxes monthly, quarterly, annually, please include this detail on your form with "filing separately".
Parking: On Saturday, Free parking for vendors will be provided at the Lloyd D. George Courthouse. Entrance is located on 6th Street between Clark Ave. and Bridger St. If you would like to park closer to the festival, you may choose to park at the City of Las Vegas Parking Garage located on 455 S 3rd St, Las Vegas, NV 89101, which will cost $5.00 for the entire day.
Recommended booth supplies: We highly recommend that participants bring materials for their booth that can include but are not limited to: tablecloths, flyers, handouts, and other promotional materials. Booth decorations are welcomed and encouraged, however, please ensure that all decorations remain within the footprint of the 10x10 tent and do not protrude out towards the walkway or sideways into another vendor’s space. All vendors are encouraged to set up an interactive element to engage audiences – the most successful vendors offer a hands-on opportunity for the audience to engage with their work or their organization.
Advertising and Promotion: This year, the Las Vegas Book Festival marketing committee will be developing assets for vendors to use to promote their participation in the Festival. Assets may include social media graphics, a universal hashtag to use in social media and advanced detail about the festival to share with your own networks. All vendors are expected to participate in promoting their participation at the 2022 Las Vegas Book Festival.
Signage: Vendors will be provided with one Las Vegas Book Festival-branded sign, printed with the business name provided during registration to display at the booth. If you would like to bring any additional signage, you are more than welcome to, but you must ensure that the provided sign is displayed as installed and without obstruction.
Food Vendors: Food trucks will be on site for the duration of the event. Feel free to patronize them for a meal or staff your booth accordingly to provide meal breaks outside of the festival grounds (outside food and beverage are not allowed to be brought into the event). For your convenience, food truck vending will begin at 10:00 A.M.
Booth Location: Book Festival staff will make every effort to honor booth location requests, but maintains the right to all final decisions regarding placement and reserves the right to change or move designated booth location up to the day of the festival, if necessary, and will make all reasonable efforts to minimize changes.
Dress Code: Dress for the outdoors with comfortable clothing and shoes. Also, weather in October for Las Vegas tends to be cooler so it would not hurt to bring a light jacket just in case.
For more information, call 702-229-ARTS (2787) or email ArtsLasVegas@LasVegasNevada.GOV