** It is the organization's responsibility to read the instructions and ensure that all summited requests are complete. Incomplete check requests will not be accepted **

Please contact the ASI Business office at asiaccounting@csus.edu or at (916) 278-2231 for any questions or concerns.

IRA Grant Allocations

2110 - Outside Services (Honoraria, Speaker/Performer fees, etc.)

2200 - Program Supplies

2201 - Mileage Reimbursements

2300 - Facility Rental

2600 - Promotion

2610 - Printing

2700 - Awards

2800 - Travel

2810 - Conference Registration

2820 - Meeting Expenses

3010 - Postage

3020 - Copying

Please type in the GL accounts to expense, per your granted allocations, followed by the amount per account.

IF APPLICABLE, please submit the following: 

- Invoice/Receipts

- Proof of Payment for Reimbursements*

- Proof/Confirmation of Delivery if items are being Shipped

- List of attendees for any Food, Membership Registration/Dues purchases

- Proof of Conference for any Conferences (itineraries, brochure, name tags, pictures at the event, etc.)

- Google Maps (or other map) for total distance traveled for mileage reimbursements

- for Contracted Services:

       a. Direct Payment Request (DPR)

       b. Memorandum of Agreement (MOA)

       c. W9 from the party providing services

 

* If receipts show the last 4 digits of the Credit Card used, attach an image of that CC showing only the last 4 digits and full name (example below). If receipts do not show the last 4 digits of the Credit Card used, attach a bank statement/report showing the transaction charges and full name. Please block out any visible account numers.

 

Please make sure...

      1. The vendor/party information is accurate.

      2. All necessary files have been attached, per the instructions.

      3. Signature from IRA MOU has been provided for approval.

 

To complete your check request, click the 'submit' button below.