Menu: Menu selections are due and demandable three weeks prior to event date. Late menu selections are subject to availability and/or an upcharge. Thyme Restaurant will do their best to assist for late selections or changes. Menu choices are following this contract. Menu choices with this contract are the ones holding this contract binding. NOTE: Due to the fluctuating cost of food items, menu prices are subject to change therefore we can only honor the pricing on this contract for 14 days. Once payment is received Thyme Restaurant will honor all prices given.
Celebration Cakes: We do not permit external catering other than Celebrational Cakes and Cupcakes. In the event that the celebration cake is purchased from other vendor, you must bring your own plates, utensils and napkins. If you wish Thyme can provide all necessary supplies needed for the cake with an additional charge of $2.50 per person.
*For all other goodies (cake-pops, decorative cookies/krispies, etc.), permission must be requested and approved in writing by the Thyme Restaurant Event Coordinator and Management.
Catering & Bar Count: Final Guest count MUST be submitted at least fourteen (14) days prior to event in order for Thyme Restaurant to satisfy the agreed upon menu(s). The final guaranteed number will be used to purchase fresh ingredients for the kitchen production and planning for the proper number of event staff. Thyme Restaurant will do their best to accommodate “last minute” guest increase, but can not promise sufficient coverage. Additional fees will be assessed to accommodate this allowance. Adding guests to the function will alter the revised plan of the day materialising costs. Although additions may be made to your guest list up to three (3) days priorate your event, no refunds will be given for reductions the the guest count fourteen (14) days prior to your event.
Decor, Set up/breakdown: Thyme Restaurant wants to make every event here a special and welcome experience. Therefore every effort will be made to allow renters to prepare decorations reflecting their creative requirements. Renter will not be permitted access to the Facility prior to or after the event time period unless arranged with event management. Renter shall be responsible for arranging access during the time requested for entry and exit of the Facility. Restaurant Tables & Chairs are to remain inside. Curtain Rods & wall décor can not be removed or touched. We do have a preferred decorator (Kreative Innovations) who can provide all your decor and rental needs, please ask for more details. Renter shall not drive or permit to be driven nails, hooks, tacks, screws, poles, stakes or other forms of fasteners into any part of the Facility and shall not make or allow to be made any alterations of any kind therein. Renter shall be responsible for all clean-up of the Facility at the end of the rental leaving the Facility clean and free of all trash and litter. A janitorial fee of $50/hour will be added to invoice if facility requires further clean-up.
DJ’s/Live Music/Noise: Thyme Restaurant encourages music and lots of dancing! However, please be aware that the premises are located near residential units and therefore neighborhood noise regulations do apply. All DJ's or Live Music must be approved prior to your event. In the event that renter’s event creates a disturbance due to high noise volume, Thyme Restaurant’s onsite manager has full authority to ask the renter, dJ or live music presenter to turn the entertainment down and/or off. if repeated disturbances are created, at Thyme Restaurant’s discretion, renter may be expelled from the premises or the offending noise will be ended. in the event of disturbances to the point of expulsion, no portion of the event costs will be refunded to renter.
Loud music must end by 11:00 p.m. during weeknights (Monday thru Sunday) unless signed off by the owner in writing. Additional time can easily be added, but must be approved in writing, provided the volume is modest and it cannot be heard beyond the boundaries of the property or by immediate neighbors.
Pool: Please be advised that the pool at The Club is off limits to any Thyme guests. There are no exceptions to this rule.
Parking: Parking is located in the back of the restaurant and there is ample parking to serve your guests.
Green Space: We have green space available upon request. Renter shall not drive motorized vehicles on any green space around Thyme Restaurant.
Conduct: There is absolutely no drug use or smoking of any kind tolerated on premises including loitering or congregating outside on the sidewalk at any time during the event. disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. renter and guests shall use the premises in a considerate manner at all times. during underage events, such as school dances, we prefer that underage individuals do not have in and out privileges. conduct deemed disorderly at the sole discretion of Thyme Restaurant staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. in such cases nO refund of the event costs shall be made.
Event Promotion: Renter shall not use Thyme Restaurant’s name to suggest endorsement or sponsorship of the event without prior written approval of the Thyme Restaurant Event Coordinator/Management. Renter’s publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual.
Sub lease: Under no circumstances shall Renter sublease or allow any other organization or individual to use the Facility for the period for which Renter has contracted. Renter is an independent contractor and not the agent or employee of the Thyme Restaurant.
Cancellation policy: Cancellation of rented space must be made at least Three (3) Weeks before the event date to avoid cancellation fees, however, please note the rental fee is non-refundable. If the event has to be rescheduled, Thyme will put the rental fee towards the new date and review the options on a case to case basis with no guarantees. If a cancellation occurs 10 business days or less, the full event fee will be assessed. Cancellation must be received in writing. Thyme will honor event rescheduling up to Six (6) Months
Tip Acknowledgement: We pay our staff a higher hourly wage to ensure that you receive our legendary service no matter if your event is for 10 guests or 100 guests. This goes from the kitchen staff all the way to the servers at your event. If you feel that the staff at your event has gone above and beyond to help make your event memorable and you wish to tip them, the monies will go directly to the staff that served at your event.