• LifePoint Event Planning Form

    Updated October 2023

  • We want your event to be the best it can be!

    This Event Planning form goes to multiple LP Staff members, so we can help your event be a success. This includes:

    • Your Senior Leadership representative
    • Your Ministry coordinator, so any necessary registration can be set up
    • Our Communications team, if your event requires communication or promotion
    • Our Finance team, so they are aware of budget impact
    • Our Facilities team, so they are aware of any building needs. For larger events, our Facilities team may also need to meet with you ahead of time.

     

    This Event Request form is also used when you have a Communications or Promotion Request NOT tied to an event.

     

    PLEASE FILL OUT AS MUCH INFO AS POSSIBLE! We've intentionally limited the number of "required" fields in order to make this form easier to fill out. Please note that failure to provide all the necessary information can result in your event approval being delayed.

  • Ministry & Contact Info

  • For Communication/Promotion Requests (for example: graphic request, website update, social media request, etc.) please fill out the following sections:

    • Page 1 - Event Name & Contact Information
    • Page 4 - Promotion/Communication Request

    ALL other pages can be SKIPPED.

  • Page 1 - Event Name & Contact Information

  • Page 2 - Event Details

    (skip this section for Comms/Promo Requests)

  • Event Overview

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  • Additional Event Details

  • LifePoint Church Childcare Policy overview

    If you plan to provide childcare, please be sure to follow the following guidelines. This is a brief summary - our full Childcare Policy can be found HERE.

    • Reserve the Childcare Room - be sure to include the Childcare Room (Rm 016) in your list of needed rooms
    • Staff the rooms appropriately
      • Must have at least 2 people, at least one who is over the age of 16 (preferably over 18)
      • Follow appropriate ratios
      • All helpers over 18 must have completed a LifePoint Church background check
    • Observe all safety protocols
      • All rooms must be peanut-free
      • Follow bathroom policies
      • No children wandering in the building
    • Leave rooms ready for the next group
  • Clear

  • Page 3 - Facilities Request

    Please enter all the info needed to reserve room(s) and resources in Planning Center Calendar. If your event is offsite, please provide the address.
    • At LifePoint Section - DO NOT DELETE 

    • LifePoint Facilities

      Please check which rooms and resources you wish to reserve. Please note that we may need to change a room reservation based on ministry priorities/needs. If a room reservation is changed, you will be notified ASAP. Depending on the size of your event, you may need to meet with our Facilities Coordinator to discuss facility requirements.

    • Audio/Visual Needs (based on room request)

      When reserving the Worship Center, Lobby, Underground, Room 200, Breakaway or LPKids rooms, you must arrange for an approved technician to run the sound boards, projection, lighting and audio/video equipment if needed.

    • Additional time for room setup/teardown

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    • Building Access

      If you need access to the building, please contact your ministry leader.

    • Set Up and Clean Up

      Each ministry is responsible for coordinating the volunteers who will set up and clean up events. If your event requires additional tables, chairs or other items, our Facilities Coordinator will meet with you to make plans.

    • Custodial Support Request

      If you have a large event using multiple rooms in our facility, and/or you are serving food, you may request custodial support during or after your event. Custodial support requests will incur a minimum charge of $50 for your ministry. The total charge may be higher depending on the type of support needed and the timing of your event. These requests will be reviewed as part of the conversation with our Facilities Coordinator.
    • End of At LifePoint Section - DO NOT DELETE 
    • Offsite Section - DO NOT DELETE 

    • Offsite Event

    • End of Offsite Section - DO NOT DELETE 
    • Online Section - DO NOT DELETE 

    • Online Event

    • End of Online Section - DO NOT DELETE 

  • Page 4 - Promotion/Communication Request

    Use this section of the form to request promotions or communications for events and ministry campaigns OR for separate communications requests.
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  • Page 5 - Registration/Sign Up Info

  • Fill out this section of the form if you want people to register or sign up for your event. We have several different ways people can signup for events, including Planning Center Groups (see example HERE) and Planning Center Registrations (see example HERE)

    • Registration Section - DO NOT DELETE 

    • Registration Overview

    • Note: if you are collecting paid registrations, be sure your ministry has budgeted for credit card processing fees. This fee is $.30 plus 2.15% per transaction and will come out of the overall ministry budget for this event.

    • Registration Details

      Note: if you are a staff member who will be entering registration into Planning Center yourself, you can skip this section
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    • End of Registration 

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