SUB Table Space Rental Application

Contact Information
Your Position/Title*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Any Additional Contacts (names, phone numbers, email addresses)

Booking Requests
Requests need to be made a minimum of 3 business days in advance to allow for processing. Where possible, 5-7 business days' notice is appreciated.
Requested Date(s)*
Examples: March 15 & 16 2025, Any Monday in March, Any two consecutive days in March, Every Tuesday in March, etc.
Are your dates flexible if your requested dates are unavailable?*

YesNo
Do you require access to a standard 120V electrical wall outlet?*

YesNoOptionally (if available)
If you answer "yes" to the above question, we will provide you access to one standard 120V electrical wall outlet within 2 metres of the back wall of your table location. Please ensure you bring a suitable extension cord to safely reach your table without creating a tripping hazard.

Please note that only a small number of table locations have nearby electrical power.
Will you be using any large backdrops or any other large furniture/displays?*

YesNo
Please describe the general size, description and layout of the large backdrop/furniture/displays you plan to use.*
Standard stall dimensions are 10 feet wide by 6 feet deep (including table & chairs). Do you require additional space or multiple stalls?*

YesNo
Please describe, in detail, your requirements for additional space or multiple locations.*
Additional space requirements or multiple locations will be accommodated where practical and will be subject to an additional charge.
Other preferences/requests:
Tables are only permitted in specific approved locations. We will do our best to accommodate requests where practical but cannot guarantee specific requests.

Confirmation & Acknowledgment
I understand and agree with each of the following requirements:*

There is absolutely no active solicitation allowed, including approaching, calling out to, or providing unsolicited written or verbal information to people as they walk by. People must approach your table before you may engage with them, and engagement may only take place at your designated table location.No on-site performances, media coverage or media involvement is permitted.No storage, security or parking is provided. Pay parking is typically available in nearby parkades.Table vendors are prohibited from any activities that relate to the following: selling or distributing food or beverages without prior permission, directly competing with any permanent building occupants, pub crawls, on-site applications for credit cards or other credit products, or ticket sales for events at off-campus licensed establishments.Table vendors are allocated a specific width and depth, and cannot encroach into the hallway more than their allocated depth away from the wall (6 feet, unless otherwise noted). Tables may not be moved to a different location. Materials may not be placed or distributed elsewhere in the building.Internet access is not provided. Guest WiFi access may be available but is not guaranteed. Table vendors are strongly encouraged to bring their own Internet connection (such as a mobile phone). The UASU cannot provide any technical support.Backdrops and other large banners or furniture must be approved in advance, and must be identified at the time of booking. Table vendors are prohibited from attaching anything to walls, floors, windows, doors, pillars, etc.
In addition to the above, additional regulations or conditions may be included in the confirmation documentation for a specific booking. Renters are required to comply with all regulations and conditions. The UASU reserves the right to not approve a booking or to impose additional conditions for any reason whatsoever.

Daily table space rental rates and policies are published at uasu.ca/tables. Published rates and policies apply to all bookings unless otherwise indicated in writing by the UASU.

By submitting this form, I acknowledge that I have fully read, understood and agree to all policies, regulations and directives as outlined. I understand that a misrepresentation on this form or a violation of any regulations or direction from building personnel may result in immediate dismissal from the premises without reimbursement, and may disallow me (and/or my group) from booking rental space in the future.
Is there anything else you would like us to know?
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SUB Table Space Rental Application

Contact Information

Table Activities

Booking Requests

Confirmation & Acknowledgment