Request for Park Use

Request for Park Use

This application is used to request a reservation of space in Center City and/or LeBauer Parks for any public or private event, from weddings and birthday parties, to corporate events and community festivals.
Please Note: Reservations are not finalized until applications have been processed and the 50% holding fee and contracts are received. Upon submission of this application, you will receive follow-up and an estimate of cost from our Special Events Department via email.

Final payment is due no later than two weeks before the scheduled event date.

For questions, please email amanda@greensborodowntownparks.org
Primary Contact Name**

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
If not the day-of contact, please check below and provide the day-of contact info as the Secondary Contact.*

I am the day-of contact.I am NOT the day-of contact.
Secondary Contact Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.
Organization:*
Is your organization a non-profit? If yes, please attach a copy of your nonprofit letter*
Non-Profit Letter File Upload

Cancelof
Please provide the mission and/or a brief description of your organization and its goals:
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Address Where Deposit Can be Returned to:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Event Information
Name of Event*
Is this an event series with multiple dates or a one-day occurrence?*

One-Day EventMultiple Day-Event
Preferred Event Date*

MonthDayYear
Date
Second Choice Event Date

MonthDayYear
Date
Please provide all dates for the proposed event series*
For a non-refundable fee of $300, you can reserve a rain date. Are you interested in this option?*

YesNo
Rain Date*

MonthDayYear
Date
On-Site Time Frame (including set-up and break-down):*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Event Time (as marketed, from start to end time):*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Check the most applicable description of your event:*

PartyWedding/CeremonyParadeRun/Walk/BikePerformanceFestivalOutdoor MarketAthletic EventExhibitRally/ProtestPrayer/VigilOther
General Description of Event and Activities:*
Is this a public or private event?*

PublicPrivate
Estimated Attendance:*
Will admission be charged to attend?*

YesNo
Admission Price Range:*
Preferred Location (check all areas you are interested in using for this event. See map below for clarification):*

Center City (CC) Entire ParkCC Great LawnCC Stage Loop Drive/Fountain PathCC Oval Lawn & PavilionLeBauer (LB) Entire ParkLB Great LawnLB Seasonal PlazaLB Price Bryan StageLB Market SquareLB South LawnLB Children's GardenLB Dog ParkLB Carolyn's GardenLB Reading RoomLB Putting Green
In the event that your preferred location is not available for the date you request, please identify a second choice, if applicable:
Does the event require the closing of any street(s) surrounding the parks?*

YesNo
If 'Yes', the applicant must receive a special event permit through the City's Special Events Department. Please contact them at COGPermits@greensboro-nc.gov or call (336)373-4572 ASAP. The Applicant must attain a Special Event Permit with the City of Greensboro no later than two months (60 days) before the event.
Location Notes:
Additional Event Details
Will you require a water hook-up for this event*

YesNo
A certificate of comprehensive general public liability insurance (COI) for the date of the event against claims for bodily injury or death of not less than $1,000,000 and not less than $100,000 for property damage with no deductible. This certificate shall name Greensboro Downtown Parks, Inc. and the City of Greensboro as additional insureds. The COI must be provided no later than two weeks before the scheduled event. Does the applicant already have General Liability Insurance?*

YesNo
General Liability Insurance File Upload

Cancelof
Greensboro Downtown Parks has two on-site kiosks (Parkside Pull-Up & Lawn Service by Little Brother Brewing) in LeBauer Park that are our preferred food vendors. A charge is applied for using any other food vendor. Will this event include food from a source other than our preferred vendors?*

YesNo
Special note, if you plan to have an event at LeBauer Park and wish to have mobile food vendors, please do not book any vendors who serve items similar to the on-site kiosks, Parkside Pull-Up & Lawn Service. Kiosks may be interested in catering your event! If you're curious, please email Amanda Rhodes at amanda@greensborodowntownparks.org.
Please identify who will be providing food at this event:*
Will there be a charge for any food served at this event beyond what is sold by our preferred food vendors?*

Food will be provided to attendees, free of chargeFood will be provided to attendees as part of an event admission feeFood will be available for purchase separately for attendeesNo other food options will be provided than what is already at the parks
Please note, we will need a copy of the Health Department Certificate for any food vendors making sales through this event. Event organizers must contact Paula Cox (PCOX@guilfordcountync.gov) a minimum of two weeks before the event for approval of all food vendors. Please contact (336) 641-4556 for more information.
If using a caterer for this event, please provide the name of the company:
Will this event be hosting mobile food trucks/carts/trailers?*

YesNo
Please identify how many food trucks/carts/trailers in total: *
Please identify the names of the food trucks/carts/trailers:
Were you planning to have open-air grills at this event? Please note: Grills are not permitted. Open flames are prohibited.*

YesNo
Will the event include the serving or sales of alcohol from an outside vendor?*

YesNo
Please note, the Applicant is responsible for attaining the required Alcohol Licenses from the NC ABC Commission for this event. The presence of alcohol may also require a perimeter or designated zone at this event depending on the requirements of the license.
Will this event include a vendor market?*

YesNo
How many vendors are you planning to have? *
*You will be expected to send a map of vendor placements prior to the event.
Will this event include entertainment, such as live music/performance, film screenings, etc.?*

YesNo
Please identify the nature of the entertainment:*
*Please note, due to the proximity of child-centered spaces in the parks, we ask that all musicians, comedians, and speakers perform sets free of profanity. All films require pre-approval, and no films above a PG-13 rating may be shown in the parks.
Equipment Needs
Carey Sound is our preferred production company. Will this event be using a production company other than Carey Sound?*

YesNoN/A
Which production company will you use?
GDPI has a PA available for rent, pending availability ($400) The system includes a sound board with aux plug-in and 2 speakers, 2 subs and a corded mic. Interested in renting GDPI's sound equipment?*

YesNo
GDPI has a blow up movie screen and projector available for rent ($550) pending availability. Movies may be screened after sunset for optimum viewing. Applicant must supply their own laptop, DVD (there is no WIFI at the park), and film screening license for the film title. Interested in renting GDPI movie screen? Additional staff charges apply.*

Movie screen onlyProjector onlyBoth movie screen & projectorI'm not interested
GDPI has up to 3 pop-up tents ($20 each) pending availability for rent. Interested in renting GDPI tents?*

YesNo
How many tents?*
GDPI has up to 10 tables ($5 each) pending availability for rent. Interested in using GDPI tables?*

YesNo
How many tables?*
At no additional cost you can use up to 30 chairs provided by GDPI based on availability. Interested in using GDPI chairs?*

YesNo
How many chairs?*
Please indicate how many of each you will be bringing to this event:
Number of tables
Number of chairs
Number of 10'x10' tents
Number of 20'x20' or larger tents
Number of inflatables* (must be insured)
*All tents and inflatables require weights or sandbags and cannot be staked into the ground. Inflatables, 20'x20' tents or larger require a permit. Inflatables and rental companies will need to provide insurance.
Will you be bringing a stage for this event?*

YesNo
Will you be bringing a dance floor for this event?*

YesNo
If using a rental company(ies) for any equipment for this event - including tables/chairs, tents, inflatables, stages, dance floors, etc. - please identify which one(s):
Will you be bringing portable toilets for this event? The Applicant will be responsible for providing a map of portable placement to GDPI and the portable company.*

YesNo
How many portable toilets will you bring?*
Which company will provide the portables?
Will any equipment - including portables, inflatables, tents, stages, etc. - be dropped off OR picked up outside of the on-site event time?*

Yes, equipment will be dropped off and/or picked up outside of the on-site timeNo, all equipment will arrive and depart in alignment with the on-site time
Please explain equipment drop-off/pick-up plans outside of the on-site event time:*
Will this event require any additional staffing help? Please note, any staffing help, including help with any physical labor, crowd management, etc., incurs an additional staffing fee.*

YesNo
Please explain the nature of additional staffing help required:*
Marketing
GDPI cannot permit the display of on-site marketing (such as posters or banners) prior to the date of the event. Additionally, the Applicant is responsible for all marketing of this event. GDPI cannot guarantee any assistance with marketing or promotion of the event.
On the day of the event, a banner may be hung only if requested in advance via this form. Please note, the hanging of a banner does require an additional $200 staffing fee. Banners can only be hung at LeBauer Park. Will there be a banner(s) to be hung?*

YesNo
If applicable, where will this event be marketed?
If applicable, please provide a website address for this event:
If applicable, please provide any relevant links, such as to social media platforms representative of this event:
If GDPI receives requests for information from the public for this event, to whom/where should we direct them?

First NameLast Name
Phone Number
Please enter a valid phone number.
Email
example@example.com
Please provide any additional information/questions concerning the logistics of this event:
Applicant Name*

First NameLast Name
Signature*

Clear
Date*

MonthDayYear
Date
Should be Empty:

Request for Park Use

Event Information

Additional Event Details

Equipment Needs

Marketing