WSSRA CONVENTION REIMBURSMENT DIRECTIONS
The Unit President or Treasurer is responsible for submitting the blue voucher for reimbursement. All drivers and riders must be listed in the spaces provided.
As a co-sharing of travel costs, reimbursement for round trip mileage is authorized according to the chart below.
Vouchers must be submitted by Unit Presidents/Treasurer with the claimant being the local Unit. Checks will be sent to the Unit Treasurer. (Local Units may distribute these reimbursements among drivers which were authorized by Local Units to provide the needed transportation.)
The ABSOLUTE deadline for Convention vouchers is June 21. WSSRA must have all vouchers from this fiscal year paid by June 30. Thank you for submitting all expense vouchers promptly.
REIMBURSEMENT FOR CARS/PARTICIPANTS: Local Unit Participants Number of Cars Reimbursed
1-4
|
1 CAR
|
All attendees must be listed
|
5-8
|
2 CARS
|
|
9-12
|
3 CARS
|
|
13-16
|
4 CARS
|
|
17-20
|
5 CARS
|
|
WSSRA Handbook B:9 Expenses for the following are paid by WSSRA -- State Officers, District Representatives, WSSRA Historian, State (not Unit) Committee Chairs, Working Committee members (Awards, Nominating & Review, Rules & Resolutions), and WSSRA staff members.
These members should not be listed on this voucher unless they are listed as carpool drivers or riders and are not submitting any other voucher for carpool reimbursement.
WSSRA Handbook P:7 Each WSSRA Past-president will have registration and meals paid by WSSRA if s/he chooses to vote as a WSSRA Past-president.
BREAK-OUT SESSION ONLY
Ii. Hotel accommodations for registered convention attendees that can only attend the last day of Convention for the break-out sessions, may be reimbursed for one night of lodging, based on double occupancy, for those persons travel more than 150 miles each way.