Venue Rental Request

Request to Book Event
Rental events are limited to access to the facility for pre-approved hours, including set-up, break down and the actual event time. Rental fees include space, audiovisual service, chairs, tables, and linens. Sweetwater can provide the event with the following furniture for set‐up: 60” round tables (up to 30), 6’ long tables (up to 2), 8' long tables (up to 6), high-top tables (up to 6) and designer silver chairs (up to 250). Sweetwater also provides a dance floor, white bone china, silverware, linen tablecloths, and linen napkins. Any other furniture and decorations (candles, flowers/plants, etc.) must be provided by you or brought in by your organization. Items can only be delivered and picked up on the day of the event, even on weekends. The prices are the current fees and are subject to change. Holiday weekends (if we are able to staff the event) incur an additional $750 fee (applied on the contract). Event dates are not secured until a rental contract and deposit have been processed. We confirm events at least four weeks in advance to guarantee service and staff. The use of tape, nails, adhesive and all other materials on floors, ceilings, walls and windows is prohibited. Any decorations, art work, posters or signage brought in for an event must be displayed in a free‐standing fashion. Confetti, loose glitter or sand, and open flames (not enclosed in vase or votive) are prohibited. Sweetwater does not provide storage for event materials. All items must be brought in and removed from premises according to the access and exit times assigned on the official rental contract.
Required Information

Information in the following section marked with an asterisk (*) is required in order to submit this form.
Full Name*

First NameLast Name
Organization
Are you a non-profit organization?*

YesNo
Event Name*
E-mail*
Phone Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Date of Event*

MonthDayYear
Date
Time of Event*

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Access Time for Setup (earliest start time is 6a)*

:HourMinutesAM/PM Option
Exit time (all events must end by 11p) *

:HourMinutesAM/PM Option
Please note that events must be completed, including set-up and break-down, within a allotted time period.
Maximum Number of Guests (Up to 250)*
Space(s) Requested*

Main Room (up to 180)Climate Controlled Enclosed Patio (up to 70)
Sweetwater's preferred catering options for events may be contacted directly for sample menus, proposals, and appointments for tastings.

Bauerhaus Catering & Pastry 812.759.9000 or info@bauerhauscatering.com

Vescovi Catering 812.858.6917 or via contact form on www.vescovicatering.com

Munoz Caters 812.480.6972 or akrice@gmail.com
Are you using Sweetwater Preferred Catering?*

YesNo
Are you using an outside caterer? ($750 additional fee)*

YesNo
Only licensed caterers are permitted to serve food at Sweetwater. No homeade food may be brought in per state health regulations. Outside caterers do not have access to kitchen facilities. Sweetwater does NOT supply dishes, silver, or linen napkins when using an outside caterer. Caterer must provide their own or bring plasticware. We require proof of liability insurance and a signed catering contract from a licensed caterer. Sweetwater provides ALL beverage needs. Caterers are not permitted to serve alcohol or nonalcoholic beverages.
Do you require beverage service? (Mark all that apply. Only permitted through Sweetwater. May not be provided by Renter or Caterer.)

Nonalcoholic Beverage Service WITH Drink AttendantNonalcoholic Beverage Service at Self Serve Station (only permitted from 8a-5p)Full Host Bar (Renter pays for ALL Beer, Wine, & Liquor)Partial Host Bar (Renter pays for Beer & Wine, Guests pay for Liquor)Cash/Card Bar (Guests pay for their own alcohol)
Will you be using audiovisual equipment?*

YesNo
Sweetwater staff supervises all the equipment in each space. Audiovisual needs are to be discussed directly with Sweetwater.
Please briefly describe your audiovisual needs.*

0/150
Optional Information

Information in the following section is helpful for us to know, but not required until the formal walk-through, 2-3 weeks before your event.
How many 60" round tables are you requesting? (up to 22)
Only applicable for Fox Commons/The Great Hall. Each table can comfortably seat 8.
How many high-top cocktail tables are you requesting? (up to 6)
Only applicable for Fox Commons/The Great Hall
How many 6' long tables are you requesting? (up to 2)
How many 8' long tables are you requesting? (up to 6)
How many chairs are you requesting? (up to 180)
Any other questions or comments
Check for errors and submit

Please check your form for errors and if ready to submit, read the following statement, check the box and click Submit Request to Book.
Please note that submitting this form does not guarantee your event. Only once a contract has been created and signed plus a deposit received will your space be reserved. Full payment is due at least 21 days before your event.After submitting this form, somebody from the Rentals Department will be in touch with you by e-mail with a draft contract.
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Request to Book Event

Required Information

Optional Information

Check for errors and submit