All Sylvan Beach Vending Shows are held Outdoors. Shows will be held rain or shine and we will not cancel a show in advance. If you decide not to participate in a show due to weather no credits or refunds will be issued. If we are unable to host a show due to hazardous weather conditions, credits or refunds will not be issued. These shows are highly advertised via Facebook, Radio, Newspapers, Etc. Be Prepared for the possibility of bad weather. To protect your tent, it must be sturdy enough to withstand harsh weather. You MUST Stake your tent to the ground. We recommend using weights or sandbags for all shows. If you agree to the above terms and Conditions please sign below.

Electronic Signature Agreement- You are signing this Agreement electronically. You agree your electronic signature is the legal equivalent of your manual/handwritten signature on this Agreement. By signing using any device, means, or action, you consent to the legally binding terms and conditions of this Agreement. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing. You also agree that no certification authority or other third-party verification is necessary to validate your E-Signature and that the lack of such certification or third party verification will not in any way affect the enforceability of your E-Signature or any resulting agreement between you and SVBRA, and The Village of Sylvan Beach. You are also confirming that you are authorized to enter into this Agreement. 

Choose the Correct size spacing you will need for the show by clicking the white box next to the size desired. The price listed is the ENTIRE weekend. 

Electricity is NOT included- if you need it, you must add it!

We PREFER that you are in attendance for BOTH days of the show, but we understand that you may not be available to do so. In that case, you MUST type in the "Vendor Request" below which day you will be in attendance. The price remains the same if you are in attendance for one of both days. 

We like to be as accommodating as possible- if you would like to be located next to a friend be sure to write in the name of your friend below.- We will do our best! The needs of the show will always come first!

*Submit Payment at the Bottom of the Application.

Once a Vendor is approved by both SVBRA and The Village of Sylvan Beach (This can take a few weeks- be patient! As Board meetings are held monthly) Vendors are then approved for the season IF AND ONLY IF, the merchandise being sold does not change. Any changes in the merchandise being sold you MUST submit a new application for approval.

• Although we do NOT require Crafts & Direct Sale Vendors to show proof of insurance or add us as additionally insured, we ASK if you do hold an insurance policy to add both the following as additionally insured:

The Village of Sylvan Beach 808 Marina Drive Sylvan Beach, NY 13157
AND
OLESMA, Inc. PO Box 515 Sylvan Beach, NY 13157.
Minimum limit of $1,000,000 occurrence/$2,000,000 aggregated.
Along with a 30-Day Notice of Cancellation.

• No food or drinks are allowed for sale in the park without specific authorization. Alcohol beverages may not be consumed, possessed, or offered by anyone in the park.

If approved FOOD VENDORS & HENNA TATTOO ARTIST MUST provide a Certificate of Insurance naming BOTH the above as additionally insured

You are responsible to get all the needed permits from Oneida County.

• NO REFUNDS will be given once a vendor has been approved and payment has been submitted. This INCLUDES refunds due to weather- be advised, all our shows are OUTSIDE.

• Vendors are responsible for all apparatus they deem necessary for booth set up (table, chairs, canopy, etc.) If a booth with an electric hook-up is utilized, the vendor is responsible for providing their own extension cords. All cords must be UL approved and in good working condition. Tents/canopies used MUST be staked down to the ground- we recommend they are weighted for stability and safety

• Vendors using generators will be placed within the market so as to not subject other vendors or consumers to excessive noise or fumes while in operation.

• Vendor spots will be allocated by the Vendor Coordinator. Requests can be made to be next to a friend, but ultimately Vendor locations are based on what is best for the show.

• Vendors are not allowed to “Share” space.

• Gambling is NOT allowed in the park. This includes but is not limited to tickets for a “basket raffle” for products.

• Shrubbery, Trees, Benches, Waste Containers, or any other Park property shall NOT be moved or disturbed.

• Vendor Show starts time and check-in is listed on each application. Set-up must be completed, and staging vehicles removed 1/2 hour before the show begins. Vehicles’ may enter the “Village Green” but movement within the Vendor 1/2 hour before showtime creates an unacceptable public safety issue. Booths will be set up facing the walking areas for customer convenience. All vendors are required to remain in their designated Vendor space and set up for operation until the end of the show. In emergency situations, contact management to leave market space early. If you pack up early without management approval you may not be asked to come back to our shows. These are advertised shows and we do not want to let our visitors down.

• We will provide you with ONE Free Parking Pass for the day- If you have more than one Vehicle, you must pay for parking. This pass must be displayed visibly on your dash. Handicap parking is available upon request. You are welcome to park closer, but daily parking fees will apply- Yearly Parking Passes are available for $25 from the Village Clerk. The Village Clerk’s Office is Open Monday-Friday. 315-762-4844 for more information. *Please be sure to move your vehicle to the designated parking area as soon as you are done unloading.

• All Vendors must cease sales no later than 7 pm each evening of the event. All fixtures’ vehicles, etc. must be removed from the park no later than 8 pm at the end of the event. Unless Given Specific Permission from The Event Coordinator to remain open. At no time are sales permitted after 11 pm. If you are a vendor for a two-day show, you are welcome to leave your tent set up. We will not be responsible for any loss/damages to your belongings.

• Vendors, performers, concessionaires, etc., must take their own garbage out with them. It is the responsibility of each participating vendor to leave the booth space clean and litter-free.

• Vendors are required to use good judgment and take appropriate actions if dangerous weather conditions threaten, including ceasing operations, packing up loose items if possible, and seeking shelter. If management judges that weather conditions are too dangerous to continue safe operations, vendors must cease operation, pack loose items, seek shelter.

• Vendors will be respectful and courteous to customers, Vendor staff, volunteers, and fellow vendors always. No shouting, hawking, offensive language, or behavior will be tolerated. Issues between vendors will not be addressed during Vending hours so as not to disturb operation or impact the experience of consumers but will be addressed by Vendor management at the conclusion of the Vendor session after the public is cleared of the Vendor space. 

• All Vendors/Persons must comply with applicable Village, State, County, and Federal Laws & Statues. SVBRA (OLESMA) reserves the right to prohibit further use by any vendor that violates the conditions of use or is not in the best interest of both SVBRA (OLESMA) and The Village of Sylvan Beach. This determination can be made by SVBRA (OLESMA), Village Administration, The Mayor, and Codes Enforcement Officer.

I have read and agree to all terms and conditions of the Vendor Agreement

To the fullest extent permitted by law, VENDOR will indemnify and hold harmless The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors and its agents, successors, and/or assigns, shall not be liable for any damages whatsoever, including property damage and/or personal injury to any Vendor, its agents, employees, guests, successors, and/or assigns, which may occur on or about any part of the Village of Sylvan Beach being used for the “Sylvan Beach Vendor Shows” regardless of how such injury or damage may have occurred, including death. The vendor waives any claim against The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors for any liability, damages, or expenses arising out of any claim for injury or damage to any person(s) or property or of any kind whatsoever, together with all costs in connection with the defense, including attorney’s fees. The vendor agrees to indemnify and hold The Village of Sylvan Beach and/or Sylvan Verona Beach Resort Association (OLESMA, Inc.) The Board of Directors, its employee, agents, successor, and /or assigns harmless regarding any injury or damage to any third party or property resulting in whole or on the part from Vendors use of or presence at the subject premises.

I have received a copy of the Vendor Agreement for The Village of Sylvan Beach Vendor Shows and agree to the terms contained therein, including the above hold harmless provision.