Your Responsibilities:

• To take care of your own health and safety and others
• To co-operate with your employer on health and safety matters
• Not to interfere with or misuse anything provided for your health, safety or welfare
• Refer to the Company Health & Safety Handbook

• Do not run, use the designated walkways and zebra crossings;
• Do not walk through spills, do clean up or report, use warning signage;
• Do not climb on materials or machines; use a ladder or steps, always hold handrails on stairs

• Do not operate a machine unless you have been trained and permitted by your manager;
• Do not interfere with guarding or place your hands beyond guarding or near moving parts;
• Do not operate faulty or damaged equipment.
• Inform your manager immediately if equipment is damaged or faulty

• Employees will be asked to sign for, and be held responsible for, all non-disposable PPE.
• Employees may be charged for replacement PPE if it is lost or damaged by neglect.

Inform your Manager:

• If you have any concerns regarding your PPE or the method of work
• If you have lost or damaged your PPE

In the event of a fire alarm leave by the nearest exit

• Do not stop to collect any belongings
• Do not attempt to tackle a fire unless you have been trained
• Remain calm; do not run
• Stay at your assembly point until you have been given permission to leave

Inform your roll call co-ordinator if:

• You are aware of anybody unaccounted for
• If it was you who sounded the alarm, indicating why and the location of the incident

• Report all accidents and near misses immediately.
• Assist your manager with the investigation.
• Be honest and tell the truth.
• If injured you must see a first aider – find out who your nearest First Aiders are (available throughout site on all shifts).
• Reporting accidents and near misses can help Stateside Foods to help you by revising the way certain jobs are carried out, improving safety for all.

The ammonia detection located on the outfeeds of the Heinens

20 PPM : activates low-level ORANGE beacon & alarm located on the Heinens.

80 PPM : also activates high-level BLUE beacon located on the Heinens.

• Ammonia leak incidents are rare.
• Assembly Points and Evacuation Routes will be announced.
• Listen carefully to all Assembly and Evacuation instructions.
• Do not go back into any building without permission.
• Do not enter any area that has been cordoned off.
• If you see a gas cloud; move yourself immediately in the opposite direction.

ODOUR/NO ALARM: Prepare for evacuation

STRONG ODOUR/LOW LEVEL ALARM: Evacuate in a controlled manner

OVER-POWERING ODOUR/HIGH LEVEL ALARM: EVACUATE IMMEDIATELY!

Keeping OUR products SAFE, LEGAL and to the EXPECTED QUALITY standard is EVERYONE'S RESPONSIBILITY

• Hands must be washed and sanitised…
• Before entering all production areas
• After handling waste, cleaning items which have been on the floor (i.e. pallets) etc.
• After using the toilet and returning from breaks
• For effective handwashing hands must be washed for at least 20 seconds and dried thoroughly
• STOP: Soap & sanitiser containers and towel dispensers should never be empty. If you find any in this condition – tell a manager

It is the responsibility of the employee to ensure they are fit and healthy to be in work and if you are unwell it is your responsibility to inform the workplace

• You need to ring the Absence Line: to report your absence from the workplace
• Please ring 01942 845106

• If you are going to be absent – You must telephone the absence line at least two hours before the start of your shift.
• You should include:  Your Name; employee ID number, Department and Shift; Expected Date of Return; Name of Person Making Call (if you are not able to do so); Your Contact Number
• If there is no answer please leave a voicemail however all the above information needs to be specified in order for your absence to be logged.
• Failure to follow this procedure could result in disciplinary action
• Please note that persons having visible skins lesions on an exposed surface of the body, and/or known to be suffering from a communicable disease MUST NOT enter a controlled area; they must report to a suitably appointed person.

Please do not leave verbal messages with colleagues or with reception

You must make contact to tell us of your absence. Contact us on each day of your absence and also on the day you expect to return.

You are not permitted to come into work if you have suffered from sickness And/or diarrhoea in the last 48 hours

• You must provide a self certification sick note after 3 days of being absent
• You must provide a sick note from your doctor if the absence continues for 7 or more days.
• You are required to attend a return to work interview

• When working with food it is important you are healthy. You must report to your line manager if you show any of the following symptoms…
• Vomiting or diarrhoea
• Infection and/or discharge of the eyes, ears, nose, throat, skin or nails
• Colds or flu
• When ill with food poisoning you must be symptom free (sickness and diarrhoea) for 48 hours before returning to work

It is essential that YOU are aware:-

• If you are a close contact you are not legally required to self-isolate

• If you feel unsure of your Covid status (either being a close contact or you have symptoms) you can take a Lateral Flow Test

• If your Lateral Flow is positive there is no legal requirement for you to inform Stateside

• However we strongly advise you to do so 

• This is for the protection of your colleagues and the business

• To reduce the risk of contamination the following items are not allowed to be worn or permitted in the factories…
• Jewellery including body piercings (with the exception of a plain wedding band)
• Nail varnish, nail art, false nails and false eyelashes
• Money, mobile phones (unless company issue), smoking equipment
• Food and drink, including confectionery and chewing gum
• A glass and brittle material breakage can seriously compromise the safety of the product. Any glass or brittle material breakage/damage must be reported immediately to your Manager or QA
• Prescription drugs unless authorised by the Company Quality Manager and Human Resources Manager
• You will be provided with a locker for your personal items.
• Any foreign body that could contaminate or risk of contamination to product MUST be reported
• Foreign bodies found on line, in product or raw materials MUST be reported immediately and line stopped.

• To protect our factories and products from contamination from pests please ensure…
• Clean As You Go is followed at all times both inside and outside the factories and warehousing
• Waste bins are kept shut
• No eating or drinking is permitted outside or in the car parking areas
• STOP: Ensure any pest sightings or evidence of pests, are immediately reported to a manager

• To protect our consumers from allergic reactions we ensure we are…
• A Nut Free Site
• This means we do not use any nut containing ingredients in our pizzas
• There are no nuts used in the canteen or in the vending machines
• No nuts are permitted to be brought onto site by employees, visitors, agency workers or contractors
• STOP: If you see any evidence of nuts on site – even an empty wrapper, you must tell a Manager

Stateside Values and Behaviours

• Displayed around the business and in meeting rooms
• Discussion point at 6 Monthly Performance Reviews which take place in Jan and July
• Underpin what the business and our employees work towards

OR EMAIL:
HRD.Requests@stateside-foods.co.uk