OKS Athlete Travel Reimbursement

OKS Athlete Travel Reimbursement
Notes for submitting this form:
- All requests need to be submitted within 30 days of the last day of the meet.
- You must attach receipts that cover up to or exceed the maximum requested amount.
- You may request a combination of rental car and gas, personal vehicle and gas or personal vehicle and mileage.
- Refer to the OKS.org website for maximum reimbursement amounts for each meet type
- When entering days of the meet and your individual events, ensure that you enter accurate information. Incomplete or wrong information can delay your reimbursement.
- Relay only athletes are not eligible regardless of meet.
- Each swimmer is eligible for up to $2000 from OKS in a single year, and are only eligible for up to 2 meets per tier/year.
Submit Date

MonthDayYear
Date
Athlete Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState

Zip Code
E-mail*
Phone Number*
Phone Type*
Club*
USA Swimming ID*
Payee Name
Enter the name of he person that will receive the reimbursement (generally the athlete's parent or guardian)
Meet*
Populate Meet Info
Meet Year
Meet Start
Meet End
Number of Days
Tier
GL Coding
Maximum Allowable Reimbursement
Travel
Per Diem
Meet Start Date

MonthDayYear
Date
Meet End Date

MonthDayYear
Date
Due Date for Reimbursement

MonthDayYear
Date
Explanation for late submission
OKS Policy requires submission of this form within one month of the completion of the meet. This policy is strictly enforced. If you would like to continue, please provide an explanation here. In most cases, your request will be denied.
I swam individual events on days (2)

1 2

Select Days
I swam individual events on days (3)

1 2 3

Select Days

Begin/End Days

First Day Last Day

Days Swam
List of Individual Events*
How Many Relay Events*
(relays do not count towards funding)
How Many Time Trials*
(time trials do not count towards funding)
Enter all expenses incurred for the meet in each section. Your final reimbursement will be limited based on the number of previous meets for the current calendar year, and reimburement limits based on each meet type.
Airfare
Airfare Receipts

Cancelof
Car Rental or Ground Transportation
Car rental or Ground Transportation Amount requested
Car Rental/Ground Transport Receipts

Cancelof
Hotel
Hotel Amount requested
Hotel Receipt

Cancelof
Meals
Meals Amount requested
Meal Receipts

Cancelof
Gas
Gas Amount requested
Gas Receipts

Cancelof
Miles
You can request reimbursement or mileage or fuel, but you cannot combine miles and a rental car
Mileage Reimbursement
Mileage Rate
Meet Entry Fees
Entered Travel Expenses
Requested Per Diem
Eligible Per Diem Days
Eligible Travel Expense Max
Total Requested
Preliminary Reimbursement Pending Approval
This is not the final reimbursement amount. It may be less due to previous requests.
Certification*

I certify that these expenses were incurred by me or my athlete in accordance with the relevant policies of Oklahoma Swimming.
Signature*

Clear
To be completed by the OKS Finance Vice Chair

All YTD amounts and counts do not include this current request.
Tier 1 Meet Count
Tier 1 Meet Reimbursement Total
Tier 2 Meet Count
Tier 2 Meet Reimbursement Total
Tier 3 Meet Count
Tier 3 Meet Reimbursement Total
Tier 4 Meet Count
Tier 4 Meet Reimbursement Total
YTD Total Reimbursement
FVC Pre-Approved Amount
SVC Approved Amount
Final Approved Amount
Should be Empty: