Tenant Booking Form version 2 - Oak Student Letts

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Tenant Booking Form

For Oak Student Letts Properties

Call us: 0115 958 8787

Email us: info@oakstudentletts.com
This booking form will provide the information that we require to create the tenancy agreement for the property that you wish to rent. It is therefore important that this information is accurate. Please use the name that is listed on your legal documentation as all tenants will be required to verify their right to rent in the UK.
Name*

First NameLast Name
Date of Birth*

DayMonthYear
Date
Phone Number*
This is the contact number we will use to contact you.
Email Address*
example@example.com
University Course Title
For example: Forensic Science BSc
Student Number*
For example: N0123456
Which university are you studying at?*
Your Home Address*

Home Street Address

Home Street Address Line 2

Home CityHome Region

Home Post CodeHome Country
Address of the property you wish to rent *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Current Term Time Address*

Current Term Time Street Address

Current Term Time Street Address Line 2

Current Term Time CityCurrent Term Time Region

Current Term Time Post Code
Are you a UK or international student?*

UK ResidentInternational Student
Do you have access to a UK guarantor ?*

YesNo
Please contact us if you have no guarantor before completing this form.
Guarantor Full Name*

Guarantor PrefixGuarantor First NameGuarantor Last Name
Relationship to you*
eg. Mother, Father, Guardian etc
Guarantor Address*

Street Address

Street Address Line 2

CityRegion

Post CodeCountry
Guarantor Primary Phone Number*
This is the contact number we will use to contact you.
Guarantor Email Address*
example@example.com
Name of the lead tenant for the property you wish to rent, if you live in a shared house this is the person who will take responsibility for organising deposit matters, receiving group notifications etc.*

First NameLast Name
Contract Start Date, This is start date of the property you are due to rent and will be the first date you can move in. You may need to ask the letting office for this information.

DayMonthYear
Date
The Rent Per Week (£) This will be the same amount as the holding deposit. For this form please put your share of this. For example So if the total rent per a week is £660 for a six bedroom house and there are 6 tenants put £110
This is the amount per week that you as a tenant will be required to pay. If you are sharing a house this will be a proportion of the total rent payable. This figure is shown as a weekly figure but most tenancy agreements will be for an 11-month contract.
1ˢᵗ Rental Payment (£). This is the first period of rent on the contract this will be one months rent. THERE ARE MORE THAN 4 WEEKS RENT IN A MONTH. To calculate the rent take the weekly rent multiply it by 52 and divide by 12. For example a rent of £100 per a week is £433.33 per a calendar month.
The is amount the tenant needs to payupon signing the agreement.
Security Deposit (£) This will be one months rent.
This is the deposit for the house that will need to be paid via the Lead tenant.This is NOT the same as the holding deposit. This deposit covers potential damagescaused during the duration of the tenancy.

Information regarding holding deposit

Upon the 1st of June 2019 the law relating to tenants booking and renting properties has changed. A tenants wishing to reserve a property will be required to pay a holding deposit equivalent to one weeks rent.

In the case of property that you are sharing with other tenants the holding deposit will be the total of the number of tenants x one weeks rent. For example a six bed house renting at 100 per week will require a holding deposit of 600.00. This can be paid by one tenant or by multiple tenants in instalments ie 100 each.

Upon payment of this holding deposit in full the tenants and agents are considered to have entered a legally binding agreement. Oak Student Letts will cease to market the property and will undertake the steps required to create a legally binding tenancy agreement.
I have read and understood the above information*
To pay the holding deposit please pay direct into our bank account.

The details of which are:

Bank: Barclays Bank plc, Nottingham

Sort code: 20 63 25

Account number: 70958328

Account name: Oak Property Investments Ltd clients account

Important: Please ensure that the “payment reference” on your bank payment quotes enough information for us to correctly allocate the payment to you in our records. The reference will need to show: Your name (or the name of our tenant if you are paying on behalf of somebody else). Also the address of the property you are renting from us. For example "A Smith 63 High St".
The Holding Deposit (£). This is the equivalent of one weeks rent for one person. If you live in a shared house all members of the group will need to pay this.
This is the holding desposit and is the equivalent to the number of tenants times the 1st weeks rent
I have read and understood the above information*

I understand that all applicants must each complete this form and submit it along with the holding deposit to the above bank account. The property will be held only when all applicants have submitted forms and all applicants have paid the holding deposit.
Once the holding deposit has been paid Oak Student Letts will have two weeks to enter into an agreement. On the 15th day or the deadline for agreement date the agent must enter into agreement unless an alternative deadline for agreement date has been agreed with the tenant (for example with a large group or tenants spread across the country we will allow a longer period of time).

If the deadline for agreement date has expired and a tenancy agreement has not been entered into. Oak Student letts are required to return the holding fee to the tenants within 7 days. However a number of exceptions are legally proscribed for and listed below. If these breaches occur Oak Student Letts are able to retain the holding deposit or delay its repayment (first point below only).
- Both parties agree in writing (email) to extend the deadline for agreement due to unexpected complications.
- The tenant has failed to provide relevant information that is required to allow Oak Student Letts to complete the tenancy agreement and relevant referencing. This is listed below.
- The tenants or an individual tenant provide false information that prevents the Tenancy Agreement being entered into.
- The tenant or an individual tenant fails a right to rent check.
Once the required information has been provided the Tenancy agreement will be drawn up with tenants required to pay the first period of rent.

The holding deposit may be returned to tenant or used as rent against the 1st period of rent. If you wish to use the holding deposit as rent please indicate in the booking form below.

We will require the following information to be provided to book the property.
- The completion of this booking form.
- The payment of the holding deposit in full
- A copy of the tenants right to rent documentation as listed below.
- The information for the Guarantor so that an agreement can be sent to them.
I have read and understood the above information*
Before you commit to paying this Holding Fee you must read the example tenancy agreement and indicate you have done so.
Example Tenancy Agreement
If the PDF preview does not load, please find the example here:

https://docs.google.com/viewerng/viewer?url=https://www.jotform.com/uploads/oakphotos34/form_files/Exclusive+AST+TDS+21-22+August+Docusign.5f92b435e413c0.72978010.pdf
I Have Read The Above And Consent To My Holding Deposit Being Used As Rent*

YesNo

What Will Happen Now

We will use this information to create a shorthold assured tenancy agreement and this is normally for a fixed term of either ten, eleven or twelve months (dependant on the property concerned) unless agreed differently between you and us. Unless stated in the contract the rent will be payable termly.

Please note: If you are on an exclusive rent tenancy agreement unless otherwise stated in your Tenancy Agreement you are responsible for your own council tax, water rates, gas, electricity and telephone bills, TV licence and own personal effects/contents insurance. If you are on an inclusive rent tenancy agreement you will still be liable for certain payments and these will be clear from your tenancy agreement. Inclusive rents will not normally include the TV licence, your own personal effects/contents insurance nor the liability for council tax. It will be your responsibility to pay Council Tax if the property becomes liable, for example if student exemption forms are not provided to the Council. Your Landlord is responsible for the buildings insurance together with any Landlord’s contents insurance and where applicable any ground or chief rent. In the case of flats or apartments, maintenance, management and service charges will be the responsibility of the Landlord unless otherwise stated.

Where details have been given to us as a result of you taking a property marketed or associated to Oak Student Letts or any of Oak Student Letts client "Landlords", Oak Student Letts will pass applicable information on to your Landlord or Landlord’s agent. Oak Student Letts and your Landlord reserve the right to pass this information on to any utility or other commercial service company, to any council authorities, credit referencing agencies in order to secure a credit reference and any government authorised tenancy deposit protection scheme. Your details may also be used to communicate latest company information, services and offers by Oak Student Letts to approved third party contractors.

Referencing

In conjunction with this application Oak Student Letts may carry out a search with any of the application details which I have submitted. I hereby expressly consent to the carrying out and retaining a record of any such search or check. I also expressly consent to Oak Student Letts passing the results of any search or check to the prospective landlord for the purpose of assessing this application.

Right to Rent checks

Prior to signing this document you acknowledge that the “Right to Rent” information as required under the Immigration act must be provided to Oak Student Letts. You will not be able to collect the keys to your property unless this has been completed and the contract signed and guarantor agreements provided, but rent will still be payable in accordance with the terms of your contract. The documents required will vary with your personal circumstances. The attached sheet will determine what we will require. The keys can be collected from this office during normal office hours and upon prior appointment. We are not able to send any keys by post or personally hand keys over at the weekend.
I have read and understood the above information*
Prescribed Information required relating to the Deposit
The deposit for the property will be (£):*
- The holder of the deposit will register the deposit with, and provide other required information to, the Tenancy Deposit Scheme within 30 days of the commencement of the tenacy or the taking of the deposit whichever is earlier and provide proof to the tenant to the tenant of compliance. If the holder of the deposit fails to provide proof within 30 days the tenant should take independent legal advise from a solictors, Citizens Advice Bureau (CAB) or other housing advisory service.
- A leaflet entitled “What is the Tenancy Deposit Scheme?”, explaining how the deposit is protected by the Housing Act, is attached to the tenancy agreement for the tenant holding the deposit. This will be the lead tenant.
At the end of the Tenancy
- The deposit will be released following the procedures set out in clause 7 from the agents tenancy agreement provided separately.
- Deductions may be made from the deposit accordingly to clause 7 provided separately. No deductions can be made from the deposit without written consent from both parties to the tenancy agreement.
- The procedure for instigating a dispute regarding deductions from the deposit at the end of the tenancy is summarised in “What’s is the Tenancy Deposit Scheme?”, which is attached to this document. More detailed information is available on www.tds.gb.com
- TDS is specifically excluded under Statutory Instrument from adjudicating where, despite making reasonable efforts to do so, the landlord or the agent are unable to contact the tenant is unable to contact the landlord or the agent. Under these circumstances, the member must do the following:
1. Make every practical effort, over a reasonable period of time but for no longer than it would take for ICE to resolve a dispute, to contact the (ex)-tenant/landlord using information readily available.
2. Determine dilapidations, rent arrears and any other prospective deductions from the deposit as they normally do.
3. Allocate the deposit, pay the party who is present as appropriate, and transfer the amount due to the absent landlord/tenant to a suitably designated “Client Suspense (bank) Account.
- A formal record of these activities should be made, supported by appropriate documentation.
- Following sufficient time (usually at least six years) having elasped from last contact from the absent tenant/landlord the member may then donate the amount allocated to them to a suitable registered charity – subject to an undertaking that any valid claim subsequently received by the member from the beneficial or legal owner would be immediately met by the member from its own resources.
- Should the absent tenant/landlord return within that period and seek to dispute the allocation of the deposit, the ICE may offer to adjudicate
- The landlord confirms that the information provided to the agent and the tenant is accurate to the best of his knowledge and belief and that the tenant has had the opportunity to examine the information.
- The tenant confirms he has been given the opportunity to examine the information.
- The tenant confirms by signing this document that to the knowledge of the tenant the information
  above is accurate to the best of his knowledge and belief.
I have read and understood the above information*

Applicants Signature. You confirm you have read the above and agree to the terms*

Clear
Please use your mouse/finger to write your signature.

Deposit Protection Scheme information
The deposit is safeguarded by the Tenancy Deposit Scheme, which is administered by:

Tenancy Deposit Scheme
PO Box 1255
Hemel Hempstead
Herts
HP1 9GN

Phone: 0845 226 7837
Web www.tds.gb.com
Email deposits@tds.gb.com
Fax 01442 253193

The Dispute Service Ltd also offers a service for enabling a dispute relating to the deposit to be resolved
without having to go to court.
In Order for us to complete your tenancy we are required under the Immigration Act 2014 to check the right of all tenants to reside in the UK. We will need to take a copy of your original documentation and retain that copy in our records.

From the documents within List A, we are required to copy either one Group 1 document or two Group 2 documents.

List A – acceptable documents for right to rent checks. If we see these documents when taking in a
tenant, there is no need for a repeat check.

Group 1 – Acceptable single documents
1. A passport (current or expired) showing that the holder is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
2. A passport or national identity card (current or expired) showing that the holder is a national of the EEA (European Economic Area) or Switzerland.
3. A registration certificate or document (current or expired) certifying or indicating permanent residence issued by the Home Office, to a national of a European Union, European Economic Area country or Switzerland.
4. A permanent residence card, indefinite leave to remain, indefinite leave to enter or no time limit card issued by the Home Office (current or expired), to a non-EEA national who is a family member of an EEA or Swiss national.
5. A biometric immigration document issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK. The document must be valid (not expired) at the time the right to rent check is made.
6. A passport or other travel document (current or expired) endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
7. A current immigration status document containing a photograph issued by the Home Office to the holder with an endorsement indicating that the named person is permitted to stay indefinitely in the UK or has no time limit on their stay in the UK. The document must be valid (not expired) at the time the right to rent check is made.
8. A certificate of registration or naturalisation as a British citizen.
Group 2 – Acceptable document combinations
1. Any two of the following documents when produced in any combination. All documents in List A, Group 2, must be dated to show they were issued within the specified date shown, eg: within the last three months. The document must contain the name of the prospective tenant.
  1. A full birth or adoption certificate issued in the UK, the Channel Islands, the Isle of Man or Ireland, whichincludes the name(s) of at least one of the holder’s parents or adoptive parents.
  2. A letter issued within the last 3 months confirming the holder’s name, issued by a UK government department or local authority and signed by a named official (giving their name and professional address), or signed by a British passport holder (giving their name, address and passport number), or issued by a person who employs the holder (giving their name and company address) confirming the holder’s status as an employee.
  3. A letter from a UK police force confirming the holder is a victim of crime and personal documents have been stolen, stating the crime reference number, issued within the last 3 months.
  4. Evidence (identity card, document of confirmation issued by one of HM forces, confirmation letter issued by the Secretary of State) of the holder’s previous or current service in any of HM’s UK armed forces.
  5. A letter from HM Prison Service, the Scottish Prison Service or the Northern Ireland Prison Service confirming the holder’s name, date of birth; or a letter from an officer of the National Offender Management Service in England and Wales, an officer of a local authority in Scotland or an officer of the Probation Board for Northern Ireland.
  6. Letter from a UK further or higher education institution confirming the holder’s acceptance on a course of studies.
  7. A current full or provisional UK driving licence (a photocard without paper counterpart is acceptable).
  8. A current UK firearm or shotgun certificate
  9. Disclosure and Barring Service certificate issued within the last 3 months.
  10. Benefits paper work issued by HMRC, Local Authority or a Job Centre Plus, on behalf of the Department for Work and Pensions or the Northern Ireland Department for Social Development, within the last 3 months.
List B – Acceptable documents establishing a time-limited statutory excuse. We will need to conduct
further checks at a later point.

All documents in List B must be valid (not expired) at the time of the right to rent check. We may have to check
again as follows:
1. one year, beginning with the date on which the checks were last made, or
2. before the expiry of the person’s leave (immigration permission) to be in the UK, or (whichever is longer from 1 or 2)
3. on the expiry of a person’s permission to stay in the UK as shown on their biometric residence permit).
  1. A valid passport or other travel document endorsed to show that the holder is allowed to stay in the UK for a time-limited period.
  2. A current biometric immigration document issued by the Home Office to the holder, which indicates that the named person is permitted to stay in the UK for a time limited period. NB: ensure that both sides are copied
  3. A current residence card (including an accession residence card or a derivative residence card) issuedmby the Home Office to a non-EEA national who is either a family member of an EEA or Swiss national or has a derivative right of residence.
  4. A current immigration status document issued by the Home Office to the holder with a validmendorsement indicating that the named person may stay in the UK for a time-limited period.
  5. In the case that the person has an ongoing application with the Home Office, or their documents are with the Home Office, or they claim to have a permission right to rent, an email from the Landlords Checking Service providing a “yes” response to a right to rent request. This will only be sent to the landlord by the Landlords Checking Service.
I have read and understood the above information*

Should be Empty:

Tenant Booking Form

Call us: 0115 958 8787

Email us: info@oakstudentletts.com

Prescribed Information required relating to the Deposit

Deposit Protection Scheme information