• Welcome Par Duathlon volunteers, we are thrilled to have you with us!

    As volunteer, you are the (smiling:-) face of intoTRI on event day and key to help us run a smooth and enjoyable event. This event pack was designed for mobile use and gives you all the tools you need to get ready and excel in your role on site:

    • Tabs at the top of the page allow you to navigate to a specific section. Kick off with the GET READY tab!
    • Google Pins  throughout this pack help you to display each role on a map and navigate to your marshal post in a jiffy
    • Play interactive course maps to see how the athletes get to your post and where to direct them

  • If you have any questions regarding your role, please contact the event director, Michael:

    • Email:  intotri.team@gmail.com  
    • WhatsApp/SMS: 07941389404

     

  •  

    PAR DUATHLON - THE HARE, 3-APR

  • GET READY

  • Getting ready for your volunteering role is as easy as 1 - 2 - 3:

  •  1. BEFORE THE EVENT
    • Lookup your role(s) and briefing time(s) on the ROLES tab of this pack
    • Complete the Covid-19 Declaration Form (mandatory!)
    • Familiarise yourself with the  CHECK-IN and KEY INFO tabs of this pack
  •  2. ON EVENT DAY
    • Bring your mobile phone and dress for the weather. 
    • Park in your allocated space and check in at the Volunteer Point for your briefing - see  CHECK-IN tab for details
    • Add yourself to the Volunteer WhatsApp group via this LINK for smooth communication on event day (deleted post event)
    • Pick up your volunteer kit pack 
  •  3. POST EVENT
    • Sign out at the Volunteer Point and return all kit after finishing your role
    • Receive your chosen volunteering reward 3 days after the event

  •  

    PAR DUATHLON - THE HARE, 3-APR

  • CHECK-IN | PARKING

  •  

     ARRIVAL & PARKING

  • Please use the official event parking area - no parking at Holiday Park: 

    • Par Beach, Par, PL24 2AS
      Google Pin
  •  CHECK-IN

  • Upon arrival, please proceed to the Volunteer Point and log your arrival with the event director. Volunteer briefings for your allocated role(s) will also start at the Volunteer Point.

    • Briefing Time: See ROLES  tab of this pack
    • Location: Volunteer Point | Google Pin
      Green to the right of swimming pool
      Par Sands Holiday Park, Par PL24 2AS

    Note: One-way system in place. Please follow yellow arrows to volunteer point 

  •  EVENT SCHEDULE
  •  
    Senior Event
    Registration 07:30-8:45am
    Event Start 09:00am
    Finish (exp.) 11:45am
    ------------------------------------------------
    Junior Event 
    Registration 12:45-1:45pm
    Event Start 2:00pm
    Finish (exp.) 4:30pm

  •  

    PAR DUATHLON - THE HARE, 3-APR

  • KEY INFO

  •  

     COMMUNICATION ON EVENT DAY

  • All volunteers are required to bring their mobile phones and keep them switched on at all times during the event to stay in touch with race control, other marshals and emergency services. You will be issued with a badge as part of your volunteer kit, which shows phone numbers for the event director and emergency services.

    Please add yourself to the volunteer WhatsApp group either in the days leading up to the event or upon check-in on event day via this LINK to make team internal communication a breeze. When you write or respond to a message in the chat, please start the sentence with your name and role, e.g 'Stacey@BM1: Is the last bike out on course yet?'. The chat will be closed 1 day after the event.

  •  MEDICAL SUPPORT

  • In case of accidents and emergencies, we have access to the first aid facilities at the Holiday Park as well as a medical team with first response vehicle on site. If you witness an accident or a participant informs you of an accident, please let the event organiser know after calling the emergency services (if needed). All relevant phone numbers are printed on the back of your volunteer badge.

  •  GENERAL RULES

  • Stopping Traffic

    The senior event is partially run on open roads and participants need to follow the rules of the road at all times. As a marshal, you have NO authority to stop traffic. If you deem a situation to be potentially risky or harmful, stop participants until traffic has slowed down and participants can proceed safely.

  • Spectators

    Spectators are most welcome at IntoTRI’s Cornish Tri Series. We have set up a dedicated spectator zone on the green, overlooking the transition zone, start/finish and parts of the run course. For safety and security reasons spectators can NOT enter the following areas:

    • Transition zone (exception: bike drop off/pick up for the junior event at certain times for one parent only (marked at registration))
    • Start / Finish area 

  • Helping Athletes

    Under British Triathlon rules, participants are not allowed to receive outside help. This includes the following:

    • No pacing of athletes from parents or spectators
    • No kit can be handed over or received from parents or spectators during the event
    • No assistance can be given to get changed in transition. However, marshals are encouraged to help our youngest participants unrack their bikes

  •  

    PAR DUATHLON - THE HARE, 3-APR

  • ROLES

  • Please select your name from the dropdown below and click Load Volunteer Details to display your roles and briefing times (in brackets).

    Note: If you have signed up as volunteer but can't find your name on the list, we haven't assigned you a role yet. We endeavour to update the list daily in the last week before the event. Speedy response needed? Text or WhatsApp 07941389404

  •  

     MY ROLE(S)

  • Load your details above to show your assigned roles and briefing times.

  •  ROLE DESCRIPTIONS

  • Display role descriptions, interactive maps and handy google pins to navigate to your post(s) on the go. Simply choose an event (senior/junior/both) and tick all your assigned roles below. 

  •  

     SETUP (day before event)

  • BEFORE YOU START

    • Know your start time - See  MY ROLE(S) section above
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on the day (deleted post event)
    • Please dress for the weather and in clothes you don't mind getting a bit dirty
    • Meeting Point:   Google Pin  | Green in front of swimming pool
      Par Sands Holiday Park, Par Beach, PL24 2AS

  • THE ROLE

    3-4 volunteers will help us get the site ready on Saturday, 2-Apr for the events on Sunday. This includes building up the transition zone, finish area and flag out the junior bike/run courses. 

  •  

     VENUE CONTROL

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

  • Venue Control Map

  • THE ROLE

    Venue Control Marshals direct athletes and spectators to registration, the transition zone, finish area and spectator zone. In times of Covid-19, you are instrumental in maintaining a one-way flow of traffic and an orderly queuing system. 

  • VC1

    • Location:   Google Pin  | see map above
      Approach to swimming pool
      Par Sands Holiday Park, Par Beach PL24 2AS
    • One-way system in place for participants. Ensure everyone proceeds to registration, transition zone and spectator zone as indicated by yellow arrows in map above.
    • All athletes were asked to check-in online - no check-in, no start
    • You have a gatekeeper function. Please ask all athletes upon arrival for their name and check the list provided whether the athlete status is marked as 'ok'  or 'missing' in red. If 'ok' , athlete is good to proceed to registration. If 'missing' , athlete needs to check in online (available on 'start list' tab of the athlete pack) first. The athlete pack was sent out by email and is also available in the event information section on intotri.com/event/hare. Once the form has been filled in and submitted, the athlete is good to proceed. 

  •  

     REGISTRATION

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)
    • Practice the check-in process described below with our DEMO FORM

  • VENUE MAP

  • Venue Control Map

  • OVERVIEW

    With the aim to remove any queues at registration, we have introduced a mandatory online check-in for athletes, which includes checks for BTF licenses. On event day, athletes will be following a one-way system to registration to pick up event packs and timing chips before proceeding to the transition zone. 

  • RG1-6

    Upon arrival, please proceed to the Volunteer Point and log your arrival with the event director. Volunteer briefings for your allocated role(s) will also start at the Volunteer Point.

    • Briefing Time: See ROLES  tab of this pack
    • Location: Volunteer Point | Google Pin
      Green to the right of swimming pool
      Par Sands Holiday Park, Par PL24 2AS
    • Registration marshals are based in a gazebo in the green and equipped with ipads that display the athlete check-in form. The form breaks the check-in process down into 4 easy to follow steps.
    • Please follow the check-in process below with our DEMO FROM  - practice makes perfect!

  • CHECK-IN PROCESS

    Step I - Load athlete details 

    • Scan the bar code on athlete's event ticket (on phone or print out) or select the ticket ID from the dropdown. Click Load Athlete Details .
      Success  will be shown and Entry Details  section is filled in automatically.
    • If athlete wants to drop down in distance (upgrade only possible if pre-arranged with race director), or any other details are incorrect, please record them in the  Comments  field

    Step II - BTF ID Check

    • Athletes have already supplied BTF details during the online check-in. This step will only show, if the athlete has NOT checked in online. Otherwise, this section is skipped automatically.
    • Check 'Name' and 'Membership No' on BTF ID match our records displayed in the form. Use BTF ID (overwrite)  field if you find a typo in Membership No.
    • Check BTF ID has not expired.
    • If name on BTF ID does not match our records or membership expired, payment of day-license is required. Adults £6, junior (under 20y) £1

    Step III - Body Marking

    • Athletes were asked to self-mark at home. If body marking missing, instruct athlete to use marker provided at registration to write their race number on their left hand, transition number on right hand or inside of hand. Disinfect marker after use. Tick Yes  once bodymarking completed.

    Step IV - Event Packs

    • Hand out event pack corresponding to athlete's race number shown on form. Packs contain:
    • 2x race numbers (1x run, 1x bike). Run numbers must be worn on front of shirt, bike number on back. When using race belt, numbers have to be fixed back to back
    • A white, numbered sticker that needs to be fixed to the bike on front of head tube. To pick up bikes post event, transition zone marshals will check that sticker matches race number. No match, no bike.
    • A pink, numbered sticker (senior short course participants only) that needs to be attached to front of helmet to allow course marshals to distinguish between short and long course participants

    Submit Entry Form 

    • Submit form and send athletes to next desk to pick up their timing chips
    • Timing chips must be worn around left ankle at all times. Relay teams hand over chip in transition at bike racking slot.

  •  

     BIKE (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAP (interactive)

    Press play button to start and display marshal posts

  • BM1-3

    • Location:   Google Pin  | Access gate to Imerys Haul Road
      Par Sands Holiday Park, Par Beach, PL24 2AS
    • Narrow bike out/in funnel: Enforce no cycling rule, athletes push bikes to/from mount/dismount line, mount/dismount bikes at marked lines
    • Enforce  NO OVERTAKING ZONE 25m either side of access gate for athletes on subsequent laps
    • PEDESTRIAN CROSSING POINT: Ensure Holiday Park guests and spectators wait until bike course clear before crossing haul road. Pedestrians to use small kissing gate, large gate strictly for athletes only

  • BM4

    • Location:   Google Pin  | Par Docks end, Imerys Haul Road
      90 degree bend near docks
    • 180 degree turning point
    • Ensure no overtaking into turn

  • BM5

    • Location:   Google Pin  | Pinnock Tunnel end, Imerys Haul Road
    • 180 degree turning point
    • Ensure no overtaking into turn
    • Record race numbers on clipboard provided

  • BM6

    • Location:   Mobile post  | Imerys Haul Road
    • Change location every 10-15min during race between access gate to haul road (near transition zone) and Pinnock Tunnel (far end of course)
    • Spot and report drafting contraventions (all athletes to keep 10m distance)
    • Take care not to obstruct athletes when moving location of marshal post

  •  

     RUN (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAP (interactive)

    Press play button to start and display marshal posts

  • RM1

    • Location:   Google Pin  | Near access gate, Imerys Haul Road
      Par Sands Holiday Park, Par Beach, PL24 2AS
    • Direct runners right, along route marked with pink signs and cones
    • Run course shared with other Holiday park users for 200m. Remind athletes to stay on right hand side of the road

  • RM2

    • Location:   Google Pin  | Beach car park near Par Docks
      Nearest postcode: PL24 2AG
    • Runners cross car park from footpath towards beach. Avoid clashes with vehicles/general public, halt runners if needed
    • Direct runners along edge of car park onto beach, then left along trail marked with pink arrows

  • RM3

    • Location:   Google Pin  | Par Beach access road
      Near main beach car park
    • HELP RUNNERS CROSS ROAD from beach to verge on opposite side. Halt runners until traffic permits safe passage
    • Runners follow  pink arrows right along verge, away from Holiday Park

  • RM4

    • Location:   Google Pin  | Main event area near transition zone
      Approach to swimming pool
      Par Sands Holiday Park, Par Beach PL24 2AS
    • SPLIT POINT: Direct runners straight on (between transition and finish area) for another lap, right into transition or left to finish
    • BIG HARE participants ( pink number ) complete 2x laps on first run, 1x lap on 2nd. 
    • LITTLE HARE participants ( yellow number ) complete 1x lap on both run 1 and 2
    • PEDESTRIAN CROSSING POINT towards pool area. Regulate flow, avoid clashes with athletes

  •  

     MICRO HARE

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

    Scoot & Bike

  • Run

  • OVERVIEW

    The Micro Hare is a fun, non-timed event for 5-8y olds. We are using a rolling start, limiting the number of children on the course to max 20. Parents support their children in a dedicated transition area to change from scoot to bike and bike to run. Marshals have no direct contact with the children and can maintain their distance.

  • MC1

    • Location: Google Pin  | Access gate to Haul Road
    • Ensure participants are wearing helmets and helmet straps are fastened
    • Send participants off at start line in 5-10sec intervals with max 20 out on course at any given time. 
    • Line up parents for changeover from scoot to bike / bike to run

    MC2

    • Location: Google Pin | Haul Road behind tennis courts
    • Scoot & Bike: Direct participants around 180 degree turn. Ensure no overtaking into turn. Participants complete 2x laps of each

    MC3

    • Location: Google Pin | Haul Road
    • Run: Direct participants around 180 degree turn. Participants complete 1x, then leave Haul Road and continue towards finish line

    MC4

    • Location: Google Pin  | Access Gate to Haul Road
    • After completing 1x lap of the run along the Haul Road, direct participants through the access gate towards Par Sands Holiday Park and the finish line

    MC5

    • Location: Google Pin  | Entry to Green
    • Direct athletes along the edge of the green towards the finish line

    MC6

    • Location: Google Pin  | Split point near finish
    • Direct athletes into the finish line funnel

  •  

     BIKE (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

  • BM1-3

    • Location:   Google Pin  | Access gate to Imerys Haul Road
      Par Sands Holiday Park, Par Beach, PL24 2AS
    • Narrow bike out/in funnel: Enforce no cycling rule, athletes push bikes to/from mount/dismount line, mount/dismount bikes at marked lines
    • Enforce  NO OVERTAKING ZONE 25m either side of access gate for athletes on subsequent laps
    • PEDESTRIAN CROSSING POINT: Ensure Holiday Park guests and spectators wait until bike course clear before crossing haul road. Pedestrians to use small kissing gate, large gate strictly for athletes only

    BM4

    • Location:   Google Pin  | Par Docks end, Imerys Haul Road
    • 180 degree turning point
    • Ensure no overtaking into turn

    BM5

    • Location:   Google Pin  | Imerys Haul Road, behind tennis courts
    • 180 degree turning point
    • Ensure no overtaking into turn

    BM6

    • Location:   Google Pin  | Green, near transition
    • Split Point: Bike in/out funnel
    • Funnels split with cones and rope. Ensure athletes follow the correct funnel into/out of transition
    • Ensure spectators stay clear of the course

  •  

     RUN (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

  • RM1

    • Location: Google Pin
    • Pedestrian crossing point towards pool area. Regulate flow, avoid clashes with athletes
    • Direct athletes along run course

    RM2

    • Location: Google Pin
    • 8Y Turning Point ( yellow )
    • Direct athletes in 8y category (2nd wave = yellow race numbers ) around 180 degree turn, all other age groups continue straight on. Avoid clashes
    • 8y olds complete 1x lap in Run1 and 1x lap in Run2

    RM3

    • Location: Google Pin
    • 9-14y Turning Point
    • Direct athletes around 180 degree turning point 
    • 9/10y ( pink race no): Run1 (2x laps), Run2 (1x lap)
    • 11/12y ( yellow race no): Run1 (3x laps), Run2 (1x lap)
    • 13/14y ( pink race no): Run1 (4x laps), Run2 (2x laps)

    RM4

    • Location: Google Pin
    • Split Point: Direct runners straight on (between transition and finish area) for another lap / finish, or right into transition

    RM5

    • Location: Google Pin
    • Split Point: Direct runners onto subsequent loops or towards Finish Line
    • Merge Point: Direct runners coming out of transition onto run loop

  •  

     TRANSITION (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • TRANSITION LAYOUT

  • PRE EVENT (BIKE RACKING)

    TR1-2

    • Location: Google Pin
    • Check handle bars have end plugs
    • Check participants have helmet, working helmet straps
    • Direct participants to correct racking area following swim / bike in funnel:
      • Each bike rack has a number 
      • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

  • DURING EVENT

    TR1

    • Location: Google Pin
    • Participants need to put on helmet before moving their bikes
    • Ensure participants wheel their bikes into transition and follow the one way system in and out

    TR2

    • Location: Google Pin
    • Participants need to put on helmet before moving their bikes
    • Direct participants through the one-way system to bike/run out 

    TR3

    • Location: Google Pin
    • Enforce no cycling rule into or in transition
    • Participants need to put on helmet before moving their bikes
    • Direct participants to run/bike in, bike/run out through one way system

  •  

     TRANSITION (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • TRANSITION LAYOUT

  • PRE EVENT (BIKE RACKING)

    TR1-2

    • Location: Google Pin
    • Check handle bars have end plugs
    • Check participants have helmet, working helmet straps
    • Direct participants to correct racking area following swim / bike in funnel:
      • Each bike rack has a number 
      • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

    TR3-6

    • Location: Google Pin
    • Direct participants to correct racking area and ensure bikes are being racked correctly with appropriate distance:
      • Each bike rack has a number 
      • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

  • DURING EVENT

    TR1

    • Location: Google Pin
    • Participants need to put on helmet before moving their bikes
    • Ensure participants wheel their bikes into transition and follow the one way system in and out

    TR2

    • Location: Google Pin
    • Participants need to put on helmet before moving their bikes
    • Direct participants through the one-way system to bike/run out 

    TR3-6

    • Location: Google Pin
    • Enforce no cycling rule into or in transition
    • Participants need to put on helmet before moving their bikes
    • Direct participants to run/bike in, bike/run out through one way system
    • Help youngest participants rack and unrack their bikes if absolutely needed (gloves provided, maintain your distance)

  •  

     FINISH

  • BEFORE YOU START

    • Know your briefing time - see  MY ROLE(S) section above
    • See  CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK  (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

  • COVID-19 PRECAUTIONS

    • Finish marshals will not have any direct contact with athletes and can maintain a safe distance at all times. Disposable gloves and disinfectant provided.
    • One-way system in place to enter/exit finish area
    • Medals individually wrapped and laid out on table
    • Self-serve drink station. Athletes can refill their own water bottles or use disposable (100% recycable) cups provided
    • Atletes take off timing chips themselves and place them in bucket with disinfectant solution 
    • No lap counting bands (junior event)

  • FM1 to FM3: Finish Line Marshal

    • Location: Google Pin
    • Ensure athletes take off timing chips and velcro straps, placing them in buckets with disinfectant solution provided  
    • Lay out medals on table for athletes to pick up
    • Refill water canisters if needed. Athletes can use canisters to refill their own water bottles or use disposable (100% recycable) cups provided
    • No spectators allowed near finish area. Ensure athletes follow one-way system from finish to spectator zone or transition area

  •  

    PAR DUATHLON - THE HARE, 3-APR

  • REWARDS

  • As volunteer, you are the (smiling:-) face of intoTRI on event day and key to help us run a smooth and enjoyable event. We are very grateful for your contribution to a successful event and offer 3 volunteer incentives outlined below.

    Volunteering is more fun with friends: Sign up another volunteer via this LINK

    50% OFF - Friends/family volunteer at your race

    Everyone bringing a volunteer along for a Cornish Tri & Mini Tri event they participate in will receive a 50% credit on the price paid for a junior entry (junior event volunteers) or senior sprint entry (all senior event volunteers). The credit is added to the wallet in your intoTRI user account 3 days after the event. Wallet funds can be used towards any future event entries or merchandise on intotri.com.

    100% CREDIT - Volunteer yourself

    Everyone volunteering at a junior or senior event will receive a 100% credit on the entry fee for the type of race they volunteered at (all senior event volunteering credits based on sprint event entry). The credit is added to the wallet in your intoTRI user account 3 days after the event. Wallet funds can be used towards any future event entries or merchandise on intotri.com.

    ££ Donation - Volunteer for a club or school

    If you are part of a club/school or community group supplying multiple volunteers for an event, you can use your volunteering activity to raise funds for your group. intoTRI makes a ££ donation to the group for each volunteer who does not wish to receive a credit for future events. Donations are processed via bank transfer 3 days after the event.

  • Should be Empty: