SANCTIONED EVENT REQUEST 2023
Each Sanctioned event needs its own submission. If you have not submitted this form for an event, it will not be insured under Sask Sailing. Requests should be before season begins and events placed in our Board of Directors Meeting Minutes. Please give 72 hours for approval from Sask Sailing Executive Director for late requests.
Name of Club:
*
Please Select
Blackstrap Sailing Club
Battleford Sailing Club
Lake Diefenbaker Yacht Club
Regina Sailing Club
Queen City Disabled Sailing Club
Saskatoon Sailing Club
Prince Albert Sailing Club
Candle Lake Sailing Club
Saskatchewan Windriders
Date of Submission
*
-
Month
-
Day
Year
Date
Name of Person Submitting Request
*
First Name
Last Name
Email of Person Submitting Request
*
example@example.com
Postion of Club Board Member Submitting Request
*
Please Select
Commodore
President
Secretary
Vice Commodore
Race Director
Communications Director
other
Name of Person in Charge of Event
*
First Name
Last Name
Email of Person in Charge of Event
*
example@example.com
Phone Number of Person In Charge (preferably cell #)
*
Please enter a valid phone number.
Name of Event
*
Description of Event
*
Start Date of Event
*
-
Month
-
Day
Year
Date
End Date of Event
*
-
Month
-
Day
Year
Date
Is this a recurring event over the summer?
*
Yes
No
What days will event take place?
*
SAT
SUN
MON
TUES
WED
THURS
FRI
Times of Event:
Type of Event
*
Public
Club Event
Private Event
Ages of Participants
*
All ages
Youth 6-18
19-35
36-55
56+
Is your event taken place at your club location?
*
Yes
No
Other
Event Location: if NO or Other, please state where event will be taken place.
How many people are expected?
*
Under 30
Under 100
over 100
Event Style ( check more than one if needed)
*
Outside Event (on land only)
Inside Event
Inside and Outside Event
On Water Event
Are Handicapped facilities available
*
Yes
No
Will washroom facilities be attended to for regular cleaning?
*
Yes
No
Will there be a hand washing station available?
*
Yes
No
Participants involved
*
Coaches
Officials
Volunteers
Members (your club only)
Outside Members
Non members
Disabled Athletes
Approximate number of non-members attending event.
*
Will registration forms be filled out?
*
Yes
No
Will waivers be signed?
*
Yes
No
Volunteers/officials/coaches for your sanctioned events are covered. Non-Members, that are not volunteering for a specific purpose at an event are not covered under our liability insurance. Please make sure if they are participating in any on water/on land activities that they understand this. *A Sign In List of volunteers/ officials/coaches/members attending should be kept at your club for all events and available if needed upon request.
Boat Equipment being used:
*
Committee Boat
Safety Boat
Mark Boat
other boats being used
PFD's will be required on all participants on water
none
Are members trained on these boats?
*
Yes
No
not sure
N/A
Will you be requiring a PCOC card to run these boats? (Anyone operating a watercraft with a motor over 9.9 HP is legally required to have a PCOC card.)
*
Yes
No
not sure
N/A
What HP motors are being used?
*
9.9 HP
10-20 HP
25+ HP
not sure
N/A
Will any First Aid certified members be at your event?
*
Yes
No
not sure
Will Incident Reports be available on site?
*
Yes
No
Does the Club have an EAP in place and posted at the club?
Yes
No
Not sure
Incident Reports are available at from the Sask Sailing office and in case of an incident where there is any bodily injury, the Executive Director MUST be notified within 24 hours and paperwork needs to be submitted as soon as possible by organizers and person injured.
Any other information to be added:
Office Use Only: Approved by
Date Approved:
Submit
Should be Empty: