Facility Rental Agreement

Facility Rental Agreement
Date of Event*

MonthDayYear
Date
Date and Time Set up will begin *

MonthDayYear
Date
Hour MinutesAM/PM Option
Date and Time Clean up checklist will be complete*

MonthDayYear
Date
Hour MinutesAM/PM Option
Purpose of Function*
Name of event*
Contact Person*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Address*
City*
State*
Zip*
Facility Requested*

Carol Bock Hall $500 per day ($250 per day for set up and tear down)The Den or Mary Hawkins Room $150 per day or $100 for groups under 25 peopleKitchen $300 per day includes the Den or Mary Hawkins Community RoomCarol Bock plus 1 room $600 per dayChinook Bay building- one section only $150 per dayOutdoor - Arena events $500 for the weekend $250 per dayOutdoor - Stage and grounds TBDCarol Bock plus kitchen & side rooms $800
Additional Fees

Staff for set up/tear down or available during event $25 per hour 2 hour minimumTechnical Support for sound equipment $85 per hour 2 hour minimumOn Site Dry Camping $20 per camp site (only available with a facility rental)Replacement Charges Chairs $75 each, Tables $225 eachTable $15 eachFolding Chair $3 each$50 deposit for renting tables or chairs
Mandatory security/cleaning deposit for all rentals: (Security/Cleaning Deposit will be refunded to after inspection of facility) $250*
TOTAL Due Rental plus Security Deposit*
Notes: Anything else we need to know.
I have read and understand the terms and conditions of use listed on the second page of this form. I accept all liabilities related to the rental. I do not hold the Kenai Peninsula Fair Association, its members, or its Board of Directors responsible for any equipment left in the building or on the grounds in case of fire, theft, or any damages encountered. Any items left over 30 days will become fair property.*

Clear
Date*

MonthDayYear
Date
(907) 567-3670 office kenaipeninsulafair@gmail.com
BUILDING RENTER RESPONSIBILITIES
Set up fees: This includes moving tables/chairs from one building to the other. Any equipment rental (Fridges, Microphones, projectors, sound equipment, etc) must be preapproved by management before the day of the event. Please call the office to get a quote for a set-up fee based on your needs.

Any items left at the Kenai Peninsula Fairgrounds will become property of the Kenai Peninsula Fair Association after 30 days.

NO TAPE TO BE USED TO PUT UP SIGNS ON WALLS
Print this checklist for clean-up expectations.

Bathrooms:
- Sanitary napkin disposal emptied and bags replaced
- Clean toilets
- Wipe down walls
- Sweep and mop floors
Carol Bock Hall:
- Sweep, vacuum, and mop – no cleaning agents on the dance floor – warm water only!
Kitchen:
- Clean all equipment used
- Empty the strainer in the dishwasher and drain the dishwasher
- Clean sink drains
- Wipe down walls and counters
- Sweep and mop floors
All Rooms:
- Trash emptied and taken to the dumpster. If the dumpster is full you must take trash with you.
- Remove all tacks and staples from the walls.
- Wipe down tables and chairs AND returned to the place where you found them
- Sweep, mop, and vacuum
- Lock doors when leaving and return key
- Return the temperature of thermostats to 55 degrees (arrow to 55, then hit the HOLD button on thermostats)
Failure to do the above may result in loss of part or your entire security/cleaning deposit.

If you have any questions/concerns at any time during rental, call 907-567-3670.
Should be Empty:

Facility Rental Agreement

BUILDING RENTER RESPONSIBILITIES