Payroll: Permanently Transferring an Associate to a New Property

Payroll: Permanently Transferring an Associate to a New Property
Please do not terminate an associate from their current home property, the Payroll team will process the associates transfer on their active record in UKG after payroll closes for the previous pay period and notify the properties once completed.
All transfers must be made effective the first Saturday of a new pay period as an employee can only be issued a payroll check from one property per pay period.

If the associate is transferring mid pay period, the Payroll team will automatically transfer effective the first Saturday of the pay period the transfer date falls in, and the property will need to complete an internal labor transfer from with accounting to transfer all hours back to the old property.
Permanent transfers can not be completed for associates transferring from Canada to the US, or the US to Canada. The associate will need terminated at their home property and completely processed as a new hire at their new property.
Permanent transfers should be submitted before Noon EST on the Friday of a payroll close if transferring effective that pay period, all transfers submitted after Noon EST will have to be completed during the next pay period.
New Property: Requestor Information
New Requestor Name*

First NameLast Name
E-mail*
example@example.com
Phone Number*

Area CodePhone Number
Previous Property: Requestor Information
Previous Requestor Name*

First NameLast Name
E-mail*
example@example.com
Phone Number

Area CodePhone Number
Transferring Associates Information

The information filled out in this section should pertain to the new hotel location.
Associate to be Transferred Name*

First NameLast Name
Employee Number*
Date of Transfer*

MonthDayYear
Transfers are to be made effective the first date of a new pay period.
Official Start Date at New Property

MonthDayYear
Please note the date the associate will begin working at the new property if different from the transfer date.
Job Title *
Job Code *
"From" Hotel*
"To" Hotel*
Hourly or Salaried*

Exempt: Annual SalaryNon-Exempt: Hourly
Status*

Full-timePart-time
Pay Rate*
Supervisor*
Offer Letter*

Cancelof
Address
Please only fill this section out if the associate is relocating to a new state.
Any Special Instructions
Example: Whether or not the associate will be a payroll coordinator at the new property as well as who will be the replacement payroll coordinator if they were the coordinator at the property they’re leaving.
Should be Empty:

Payroll: Permanently Transferring an Associate to a New Property

New Property: Requestor Information

Previous Property: Requestor Information

Transferring Associates Information