Please read, date and provide your signature on the next pages Terms & Conditions I hereby agree and give my permission for:
Consent to Photograph /Videotape / Interview Individuals Asset Development and/or partners to record, film, photograph, audiotape or videotape myself (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the Here to There Market Events Inc. website and posting on social media sites. I hereby waive any right to approve the use of these Works now or in the future, whether the use is known to me or unknown, and I waive any right to any royalties related to the use of these Works. I understand that the Works may appear in electronic form on the internet or in other publications outside of the Rise Asset Development’s control. I agree that I will not hold the Here to There Market Events Inc. group responsible for any harm that may arise from such unauthorized reproduction.
Booth/Space Agreement - Vendors must be present at their booths for the whole event. Any vendor that packs up or leaves early will not be invited back.
Vendors will not assign, sublet or apportion the whole or any part of the space allocated to them. If a vendor is unable to be present for any portion of the event, please contact Here to There Market Events. An employee/volunteer of the vendor may manage the booth but will need to be approved in order to ensure it is in accordance with above mentioned subletting policy.
Displays must not protrude beyond the measured booth dimensions.
Refunds Policy - Payment is due within 4 business days of acceptance. For acceptances after May 20th payment is due 1 full week prior to your intended participation date. I understand that I am holding a space and similar vendors may need to be turned away, so reservations are non refundable once the application has been approved and payment submitted.
Weather for outdoor markets can be unpredictable. If a market day is canceled within 48 hours prior to start or during the active market, due to reasons beyond Here to There Market Events Inc.'s control, no refunds will be issued. This includes: acts of God, Government decree, COVID-19/pandemic/natural disasters, severe weather, or any legal authority. Please note that every effort will be made to operate the market each week.
If the event is canceled by Here to There Market Events for any reasons that do not fall into the above mentioned paragraph, we will at that time only, offer refunds.
Here to There Market Events will not be held responsible or expected to issue refunds, discounts or compensation for lack of public interest.
Any misconduct by the vendor towards Here to There Market Events, public or fellow vendors, including but not limited to bullying or slander, will result in the vendor being removed from the event, forfeiting their space. No refunds or credit will be available.
Health and Safety - If you are selling food products, please use the FARM application form.
Any vendor selling food products will be required to apply to the health department for approval. Commercial/market kitchens must be used for food preparation. Food prepared in home kitchens will not be permitted.
Everyone selling food items must complete the Farmers Market Application form from the Region of Waterloo Public Health (ideally done 30 days prior to attending the Market). This will be mailed to you after acceptance.
All vendors handling food products must maintain a high standard of personal hygiene and cleanliness and abide by the appropriate health and safety regulations.
All products being sold at the market must comply with applicable Provincial and Federal regulations regarding labeling, measures, health and safety, etc. Vendors are responsible for obtaining any and all required licenses, permits, inspections and certification for the products they will be selling.
For everyone's safety, all vehicles must be parked and out of the shopping area by 7:45am. Any vendors that are unablet to arrive in time to set up their booths will need to contact HTTME and arrange a possibility of alternate parking away from the event and carrying their belongings on foot to set up in their assigned space.
Vendors agree to leave the space clean and tidy after each market day.
COVID-19 - Here to There Market Events Inc. will be continually monitoring the Covid-19 protocols and regulations. Here To There Market Events Inc. anticipates that there will be no restrictions during this market season, but I understand that Here to There Market Events Inc. is required to follow the guidelines provided by the local health unit and is not able to make exceptions or exemptions. I understand that with the continually evolving pandemic, this is a fluid situation and there may be changes at any time before or during the event, including but not limited to: vaccine passports, capacity limits etc.
Insurance - All vendors will need to present liability insurance coverage of $2,000,000.00 listing Here To There Market Events as an additional insurer. This will need to be submitted before the vendor is allowed to set up on site. Please ensure you are able to provide safe food handling certification if requested before or during the event.
Indemnification - Here to There Market Events Inc, their officers and directors, employees, contractors, agents, sponsors and/or the property owner shall not be responsible for injury, loss, expense or damage to persons, goods, equipment or decor, caused by accident, or any other cause, either directly or indirectly including prior to the event, during the event or following the event. This includes any injury, loss or damage to persons, goods, equipment or decor, which occurs at any time before during or after the event and/or other cause beyond the control of event management, who shall in no way be liable whatsoever. The Vendor agrees to indemnify and save harmless the Indemnified Parties from all costs, damages, expenses and liabilities resulting from any act or omission of the Vendor, its employees, contractors, agents or those whom the Vendor is liable for.
Vendors may add additional dates without filling out a new application form. This agreement is valid for all dates vendor attends at the market, including dates added or changed after the application has been submitted.