Condition of Residency Contract
The purpose of this document is to establish the terms and conditions of the room contracted at Warner University. This document constitutes an offer by Warner University, (hereinafter referred to as “The University”), to contract with a student for housing. The Warner University Student Life Handbook is also incorporated by reference into this contract. Alterations of this agreement with intent to change its terms of conditions void the document.
All students living in a university residence facility are required to purchase a meal plan for all four years. Freshmen are required to have the gold meal plan (19 meals) their first year. Students not contracting for the required meal plan at the beginning of the semester will be charged at the appropriate level after the semester classes begin. Questions regarding meal plan options, service, hours, etc. should be directed to the Student Life Office.
An agreement to this contract is also an agreement to the Student Handbook and the university policies contained in it.
1. Housing Policy All unmarried, full-time undergraduate students under 21 years of age are required to participate in residential living (on-campus housing) unless living with a legal guardian within a 50-mile radius of The University. For further information on this policy, see “General Housing Policies” in the Student Life Handbook. All student housing is administered through the Student Life Office.
2. Billing The residence hall room charge is for the complete academic semester. Adjustments in-room charges, should a student cease enrollment or move off-campus (assuming eligible for off-campus) housing, will be made on the same basis as the tuition adjustment policy stated in the University Catalog and Student Life Handbook. Adjustment to the bill will only be made after the student completes the official check-out process. Failure to satisfy the financial obligations accrued under this contract may result in denial of transcripts, denial of re-enrollment, or other action. A student dismissed from The University for any reason is responsible for paying the housing charge for the entire semester. Upon withdrawing or being dismissed a student has 24 hours to vacate the residence hall. After 24 hours a $50.00/day fee will be charged. Individuals not enrolled in Warner University are not permitted to reside in campus housing. If it is discovered that unenrolled individuals have been staying in the residence halls they will be charged $50.00 per day.
3. Room Assignment The University will not discriminate against any room/hall assignments based on race, religion, and color. The University reserves the right to assign roommates and/or to change rooms or hall assignments, including consolidation of occupants as spaces are vacated. Requests for room changes and room assignments may not be made without the approval of the Assistant Dean of Students, nor may students re-assign or sublet their room to another person.
4. Housing Survey It is important that all students submit their Housing Survey as soon as they receive it. Students will not be placed in housing until they have registered for classes and a completed Housing Survey is submitted. Requesting specific housing placements is not a guarantee of placement. The later the Housing Survey has submitted the greater the chances for alternative housing placement including the House Dorms. Please note, there is no Shuttle Service to transport students from the House Dorms to the main campus.
5. Occupancy The department of Student Life announces Residence Hall's opening and closing times for specific academic terms in advance. Students will not be permitted to assume occupancy of assigned rooms before the date and time of the official opening. Students may not stay in assigned rooms beyond the date and time of official Hall closing.
6. Pre-Season housing Residential Student-athletes that decide to withdraw from Warner University during the fall pre-season will be charged $50.00 per day for living in the Warner University Housing.
7. Check-In / Early Arrivals Any early arrivals may be denied housing unless prior approval is received from Student Life.
8. Check-Out All residential students must be checked out of Residence Halls by 5 p.m. on the day of graduation. After that point, students will be charged $50 per day. Improper checkout will result in a $100 fine. Should a student fail to return the room key, a minimum fine of $50 will be given. Students should report any lost or stolen keys to the Student Life Office immediately. A new key will cost a minimum of $50 to replace and up to $100 if a lock change and re-keying are necessary. Once Residence Halls are closed the University is not held responsible for any belongings left in the residence halls. All personal belongings MUST be taken from the student's room when they check out at the end of the Spring Semester, decides to withdraw from the university, or have been dismissed for academic or disciplinary reasons. If a student leaves any personal belongings in their residence hall upon moving out, they will be contacted by their Resident Director and will have 7 days to retrieve those items before they are disposed of. Items will not be shipped to students.
9. Liability The University will use reasonable efforts to protect students’ property, but the University is not liable for the loss, theft, or damage of any property. All students should keep their room doors locked at all times and secure personal belongings in their rooms. Should disruption or non-performance of service occur because of circumstances beyond the University's control, the University will not be held responsible. It is recommended that students check with parents and/or their insurance coverage regarding illness, injury, property, etc. If interested, students can purchase rental insurance through Grad Guard (https://warner.campusconnexions.com/). All students living in the Residence Hall are required to provide proof of primary health insurance or have student health insurance provided through Warner University https://www.firststudent.com/).
11. Breaks All university residence facilities will be closed for winter and summer break. Students may not enter the closed Residence Halls after the stated dates and times for any reason. Students who do not make arrangements to be out of the residence halls by the assigned dates will be fined a $50 charge per 24-hour period past the deadline. Students have the final responsibility for finding accommodations during the break. Students are permitted to stay on campus during Fall Break, Thanksgiving Break, Spring Break; however, they must notify their Residence Director of their intentions as to whether they will stay on campus or not. Please note that the Dining Hall will be closed during Thanksgiving, Winter, Spring, and Summer breaks.
12. Furnishings & Equipment Students are not permitted to remove equipment or furnishings from any room or common areas in the residence halls. Similarly, room modifications may be made only with the approval of the Assistant Dean of Students and the Facilities Staff. Students who move any furniture or University property without the approval of staff or faculty may be fined. During the first week of occupancy, the resident has the option to fill out a Room Condition Inventory form. This card will be used to verify the room's condition to avoid future charges. The form will be kept on file until the student vacates the room. At check out, there will be an inspection of the room. The key will be turned in at that time. Students are responsible for maintaining their room and must leave the room in good condition when moving out. Students will be billed for damages to, or loss of University property, or unnecessary service cost resulting from negligence or intent. When responsibility cannot be ascribed to an individual student, each resident of the room will share equal responsibility for payment of assessed cost. In the event damages to corridors and common/public areas cannot be assessed to an individual student, the University may assess residents an appropriate share of the repair/replacement costs. Painting or any other alterations of the physical structure or property of the residence halls by students is not permitted.
13. May-Term All students remaining on campus for the May term are expected to sign and abide by the May Term Housing Contract, located in the Student Life Office. Students are expected to move to specified housing for the May term. May term housing is not included in the Spring term rate and is billed at $125.00 per week. During May Term, students are held to the same Community Commitments as during the fall and spring academic terms. Failure to comply with the Community Commitments will result in immediate dismissal. See #8 regarding check-out.
14. Pets Other than fish, pets are not permitted. Students who have a prescribed Emotional Support Animal (ESA) or Service Animal (SA) and wish to bring their ESA or SA on campus must seek approval through the Office of Disability Services and will be held to all ESA/SA standards and requirements as outlined in The University’s Policy.
15. Room and Facility Care It is the responsibility of the student to clean and maintain their living space and bathroom. The University is not responsible for cleaning these areas. It is expected that all residents maintain reasonable standards of cleanliness in their rooms, bathrooms, and common areas and that rooms and common areas will be kept clear of trash and waste. All trash and waste are to be disposed of properly by the student. To help students maintain reasonable standards, rooms will be inspected occasionally by the Residence Staff for cleanliness and neatness. Students who fail to meet the community expectations for cleanliness will meet with the Assistant Dean of Students and possible disciplinary actions will be taken.
16. Holland Hall Students living in Holland Hall must be active full-time traditional female students at Warner University and should maintain that status while living in Holland Hall. Any students that withdraw from Warner University will forfeit their right to live in Holland Hall and will still be required to pay their lease unless the lease has been transferred to another active full-time traditional student. It is the responsibility of the student to secure a sub-leaser, not Warner University. See Spectra Student Living lease for additional details.
17. Fireworks, Firearms, and Weapons (including any incendiary devices, airsoft guns, pellet guns, water pellet guns, BB guns, swords, knives, or any realistic representation of such, etc.) are not to be brought to campus. See the Student Handbook for more information.
18. Alcohol, Drugs, and Tobacco-Free Warner University is an alcohol, drug, and tobacco-free institution.
Recognizing that the use of tobacco is injurious to one's physical health, members of the campus community will not possess, use or distribute tobacco or addictive inhalants in any form, including Jules, e-cigarettes, or vapes.
Also recognizing the potential risk to one’s physical and psychological well-being in the use of alcoholic beverages, as well as the significant and negative impact on the campus community, WU students will refrain from the use of alcoholic beverages. Also, alcoholic beverages are not served at any University functions or programs on or off-campus. The possession, use, or distribution of illegal substances is also strictly prohibited. As a condition of enrollment, each student consents to random drug testing to be done at the direction of the University. If a student refuses to participate in a random drug test such refusal could be a reason for immediate dismissal from the university. All students are required to come to campus at the start of each semester able to pass a drug test.
For additional information regarding University Housing or Residence Hall policies please see the Student Handbook.