Program Partner Proposal Form

Program Partner Proposal Form

Program deadlines 2024: Spring Programs set by end of February, Summer Programs by end of April, Fall Programs by end of July, Winter Programs by end of October.

All programs must be free to attend and open to the public. GDPI requires partners commit to a minimum 4-activation schedule per program series, in which building long-term relationships with the park community is a core tenet of the program. Anything outside of these parameters is considered an "event" and must go through our Park Rentals process.

For questions, please contact Steph Coolbaugh at steph@greensborodowntownparks.org
Program Details
Organization/Program Partner name as it should be marketed:*
Program Title*
Program marketing follows the format "Program Title with Program Partner" (Example: "Friday Flicks with Greensboro Downtown Parks, Inc."). Please consider this formating when titling your program/providing your partner name as marketed.
Organization Contact Name*

First NameLast Name
Phone Number*
E-mail*
example@example.com
Program Goal(s)/ Mission:*
Please describe the various activities planned for this program:*
GDPI is committed to inclusive programs designed to adapt to the various abilities, resources, and experiences of all visitors. What are the adaptive measures in place for this program to support this mission? *
*GDPI can provide assistance by way of equipment and other resources to support adaptive measures in park programming.
Does operation of this program require funding assistance? If yes, please explain.*
Please select the category that best suits this program.*
Are there any special considerations we might make to ensure the success of this program?
Program Scheduling

Select the preferred season(s) of operation for this program:*

	Season
Spring (March-May)
Summer (June-August)
Fall (September-November)
Winter (December-February)

Please write in your preferred day of the week and time frame for this program:*
Example: Mondays, 6-7pm
Please list the preferred start/end dates of your program, as well as the frequency. Programs are required to do a minimum of 4 activations/dates. Wellness programs are required to commit to a minimum 4-week CONSECUTIVE schedule.*
Example: Weekly for six weeks, January 1 - February 5
Schedule Notes:
Example: 'Would prefer Mondays at 6pm, but can also do Tuesdays at 7pm."
Preferred Location (check all that would work for this program): LB- LeBauer Park, CC- Center City Park *See map for clarification*

LB Great LawnLB Market SquareLB Children's GardenLB Dog ParkLB Carolyn's GardenLB Seasonal PlazaCC Great LawnLB South LawnCC Oval Lawn and PavilionLB Price/Bryan StageCC Loop Drive/Fountain PathNo Preference
Location Notes:
Equipment Needs

Equipment Needs & Set-Up:*Please identify all equipment required to operate this program.*

	Needed
Full Sound System (mixer, 2 speakers, 2 subwoofers, mics)
Speaker with AUX Plug-in/Bluetooth
Headset Mic
Handheld Mic
Tents
Tables
Chairs
Children's furniture
No Equipment Needed

Other supplies are also available for program use at partner's request, such as lawn games, sporting equipment, craft supplies, etc. If in need of other equipment not listed above, please describe in the section below.
Equipment/Set Up Notes (specify quantities when applicable):
Do you require access to electricity?*

YesNo
If you will be requiring electricity access, please describe ALL items to be plugged in. Note: the TOTAL amount of power cannot exceed 380 watts (if you will require more power than this, please note that here and we will do our best to accommodate).
Marketing & Promotion

Please provide links to the following platforms applicable for your business. Write N/A where not applicable. *

	Link
Website
Facebook
Instagram
YouTube
Other link(s)

Please use the space below to draft a description of your event to be used for marketing purposes. Feel free to plug yourself & mention the program's key offerings / impact. *
Please upload images to be used for marketing of your program. Try to include both landscape and portrait shots if available. Look for highest quality shots you have. *

Cancelof
Please attach any other info, images, documents, etc. you have to support this proposal and/or provide more detail regarding this program.

Cancelof
Additional Info:
GDPI will market programs on our website, Instagram, and Facebook platforms. Marketing efforts include:

Website
- Program highlight on our “Things to Do” web page
- Category-specific blog post, updated seasonally (Wellness, Kids' Klub, etc.)
- Each activation included on our website calendar
Social Media
- Facebook event page for each program that includes all activation dates, with you invited on as a co-host (Please do not create your own Facebook event)
- Weekly “This Week in the parks” highlight on Facebook (post) and Instagram (story)
- Seasonal offerings post for each program category on IG and Facebook
- Occasional one-off photo, video, and/or graphic posts highlighting your specific program
Monthly Newsletter
- Program highlight section of each newsletter, where periodically you’ll get a specific shout-out
Miscellaneous
- Potential professional photography opportunity from Jen Scheib of Scheib Creative, our resident photographer
- Phone & DSLR- captured images and video footage from Community Engagement Coordinator
- Promotion on various Community Calendars (DGI, News & Record, ACGG)
- Program category-specific offering highlight on 12 downtown Smart Kiosks
Partners are additionally welcome to promote the program on their own platforms.
Terms & Conditions

Please read, date and provide your signature on the next pages
Consent to Photograph /Videotape / Interview Individuals

I hereby agree and give my permission for Greensboro Downtown Parks, Inc., and/or partners to record, film, photograph, audiotape or videotape myself (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the Greensboro Downtown Parks website and posting on social media sites. I hereby waive any right to approve the use of these Works now or in the future, whether the use is known to me or unknown, and I waive any right to any royalties related to the use of these Works. I understand that the Works may appear in electronic form on the internet or in other publications outside of the Greensboro Downtown Parks ’s control. I agree that I will not hold the Greensboro Downtown Parks responsible for any harm that may arise from such unauthorized reproduction.

ACKNOWLEDGEMENT & AGREEMENT

By submitting this application I attest to have read and agreed to all terms, conditions, and rules set forth in these guidelines.

I understand that Greensboro Downtown Parks, Inc. reserves the right to terminate any partner's participation for failure to adhere to the terms, conditions, and rules set forth in these guidelines.

I understand that I must comply with all federal, state, and local health and fire regulations.

I attest the information provided by me on this application is true and accurate.
I agree to completing the digital Program Partner Insight Form within 48 hours of each activation of my program*

Yes, I agree
I am over 18 years-of-age and I have read this waiver and am familiar with its content*

Clear
Greensboro Downtown Parks, Inc. (GDPI) is a 501(c)(3) non-profit organization in partnership with the City of Greensboro and serves as the executive management of LeBauer Park and Center City Park, two active and inviting landscapes in the heart of downtown.

The mission of GDPI is to serve as the executive management of Greensboro’s downtown parks, focusing on public activation, maintenance, financial well-being and overall vitality. Bringing over 200,000 annual visitors downtown, the parks host hundreds of programs and events each year.
Should be Empty:

Program Details

Program Scheduling

Equipment Needs

Marketing & Promotion

Terms & Conditions