HPMDC Plan of Excellence (POE)

HPMDC Plan of Excellence (POE)

A planning guide for special services, events, fundraisers, workshops, and meetings.
IS THIS AN HPMDC EVENT/FUNDRAISER?

YESNO
IS HPMDC EVENT COORDINATOR SUPPORT NEEDED?

YESNO
IF NO, PLEASE LIST REQUESTOR'S INFORMATION (NAME, ADDRESS, PHONE, EMAIL, ETC.)
SELECT THE DEPARTMENT HOSTING THIS EVENT/SERVICE/FUNDRAISER:

ADMINISTRATIONBUSINESS MANAGEMENTDANCEDESTINY CENTERDPHMFINANCEFINE ARTSMARKETING/MEDIAMEN’S DEPARTMENTMINISTERIAL/ECCLESIASTICALOPERATIONSSOCIAL JUSTICEWOMEN’S DEPARTMENTYOUTH DEPARTMENT
DATE OF EVENT:

MonthDayYear
Date
IF THIS IS AN EXTENDED/RECURRING EVENT, PLEASE INCLUDE FUTURE DATES:
OCCASION:
EVENT TITLE:
THEME:
EVENT START TIME:

Hour Minutes

AM/PM Option
EVENT END TIME:

Hour Minutes

AM/PM Option
EVENT SET UP START TIME:

Hour Minutes

AM/PM Option
EVENT BREAK DOWN START TIME:

Hour Minutes

AM/PM Option
EVENT LOCATION:
INDOOR OR OUTDOOR EVENT?
LIST ANY GUEST SPEAKERS/PARTICIPANTS:
GUEST SPEAKER/PARTICIPANT ARRIVAL TIME:

Hour Minutes

AM/PM Option
EXPECTED GUEST COUNT:
WILL THERE BE A CHARGE FOR THIS EVENT (REGISTRATION/ADMISSION)?

YESNO
IF YES, PLEASE LIST THE FEE:
REGISTRATION FORM NEEDED?

YESNO
PLEASE LIST THE DEPARTMENT/MINISTRY THAT THE FUNDS WILL GO TOWARD:

ADMINISTRATIONBUSINESS MANAGEMENTDANCEDESTINY CENTERDPHMFINANCEFINE ARTSMARKETING/MEDIAMEN’S DEPARTMENTMINISTERIAL/ECCLESIASTICALOPERATIONSWOMEN’S DEPARTMENTYOUTH DEPARTMENTOTHER
IF OTHER, PLEASE SPECIFY:
WILL THERE BE FOOD/CATERING AT THIS EVENT?

YESNO
WILL THERE BE A PHOTOGRAPHER AT THIS EVENT?

YESNO
WILL THERE BE A FLORIST FOR THIS EVENT?

YESNO
WILL THERE BE A DJ FOR THIS EVENT?

YESNO
IF YES, PLEASE LIST ALL OUTSIDE SERVICE/VENDOR INFORMATION (NAME/COMPANY, ADDRESS, PHONE, EMAIL, ETC.)
BUILDING AREA(S) NEEDED:

SANCTUARYGREY AREAEXECUTIVE SUITEKITCHENMINISTERIAL AREA (UPSTAIRS)MEETING AREA (UPSTAIRS)
DEPARTMENT AREA(S) NEEDED:

ANNOUNCEMENTMARKETING (FLYER/SOCIAL MEDIA)SERVICE COORDINATORORDER OF SERVICE (OOS)USHER(S)GREETER(S)SECURITYPRODUCTIONSOUNDCAMERA/STREAMING SERVICESPRO-PRESENTERFINANCE (OFFERING)SET UP/CLEAN UP HELP

ITEM(S) NEEDED:

	QUANTITY
LINENS
TABLES
CHAIRS
SERVERS

ADDITIONAL EVENT INFORMATION:
EVENT INSURANCE

PLEASE NOTE: ANY EVENT OUTSIDE OF HPMDC WILL REQUIRE EVENT INSURANCE. THIS WILL NEED TO BE PROVIDED BEFORE THE EVENT IS APPROVED. PLEASE ATTACH A COPY BELOW.
PLEASE UPLOAD EVENT INSURANCE HERE:

Cancelof
BUILDING/EQUIPMENT USE ACKNOWLEDGEMENT
I, First Name Last Name HEREBY TAKE FULL RESPONSIBILITY FOR THE USE OF HIGH PRAISE MINISTRIES THE DESTINY CENTER (HPMDC) PREMISES AT 1200 NORTH 7TH STREET, MINNEAPOLIS, MN 55411. INCLUSIVE OF THE SANCTUARY, RESTROOMS, LOUNGE, OUTER COURTS, AND PARKING LOT.

I UNDERSTAND THAT THIS CONTRACT DOES NOT INCLUDE USE OF MUSICAL EQUIPMENT OR MUSICIANS.

I WILL TAKE RESPONSIBILITY FOR THE REPLACEMENT COST OF ANY PROPERTY, FURNITURE, FIXTURES, AND/OR EQUIPMENT THAT IS BROKEN, DAMAGED, DEFACED, OR VANDALIZED DURING THE COURSE OF THE SCHEDULED EVENT. NO FOOD OR BEVERAGE WILL BE ALLOWED IN THE SANCTUARY. USED SACE SHOULD BE LEFT IN A NEAT MANNER.

HPMDC EXPECTS THE BUILDING/PREMISES TO BE RESTORED AS ORIGINALLY PRESENTED. THE COST OF ANY DAMAGE, MISUSE, VADALISM, OR DEFACEMENT OF THE FACILITY, PREMISES, OR EQUIPMENT WILL BE THE RESPONSIBILITY OF THE RENTER.
Signature*

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SUBMITTED BY:

First NameLast Name
EMAIL:
example@example.com
PHONE:
Please enter a valid phone number.
Should be Empty:

HPMDC Plan of Excellence (POE)

EVENT INSURANCE

BUILDING/EQUIPMENT USE ACKNOWLEDGEMENT