Hirer Booking Form

Public Event Booking Form

Please only complete this form once you have discussed with Events Manager
Name of Applicant*

First NameLast Name
Name of Organisation*
Address*

Street Address

Street Address Line 2

CityCounty

Postal Code
Email*
example@example.com
Phone Number*
Hire Dates and Times

Please be as specific as possible regarding timings – extra charges will be made if your total time exceeds the allocated hours for the number of performances undertaken. Please include performance and rehearsal schedule if necessary for additional requirements in the notes section at the end.

Please complete a line for each individual rehearsal*

	Rehearsal Date	Get In Time	Get Out Time
1
2
3
4
5

Please complete a line for each individual show if you have more than one per day*

	Show Date	Get In Time	Event Start Time	Event End Time	Interval Y/N	Get Out Time (the time you expect to leave the building)
1
2
3
4
5
6

Any other information about the performances including if photography and videography is allowed, latecomers policy etc.
Please select one of the following seating plans for your event*

234 Seats - Theatre Seating (Tiered) - Seats can be moved forward towards the stage to remove void at the front of the auditorium349 Seats - Theatre Seating (Tiered) Plus Additional Floor Rows AA-EE (includes 2 aisles and is more comfortable for the audience). We will initially set seats on sale for rows AA and BB (280 seats) and add additional rows as necessary200 Seats - Cabaret Layout - Each table seats 10Standing Only - max licensed capacity 400 (Will require security)
Ticket Sales

Tickets will be sold via The Forum Theatre Ticketsource page and advertised on our website too. We can give you access to administer your event to control your own ticket needs as necessary should you wish to sell in house. An administration charge of 50p per ticket will be added to the ticket price. For example should you wish to receive £20 per ticket we will list this as £20.50. However, should you wish to absorb these costs ie you will receive £19.50 per ticket and the customer pays £20 please confirm this below.
Title of Event (as you want it to appear on Ticketsource and the website)*
Ticket Price(s) - please be clear on your adult, child, senior or concession prices. *
Do you wish to absorb 50p booking admin fee in the ticket price?*

Please include the 50p as part of our ticket costPlease add 50p to our stated ticket prices

Please let us know if you have any social media accounts that we can tag you in when we post about your event*

	Name as it appears to the public
Facebook
Twitter
Instagram

We send quarterly email shots to our Marketing database promoting shows and events which are coming soon to The Forum Theatre. This reaches over 10,000 subscribers. This includes a short synopsis of events and direct links to specific shows for booking tickets. Would you like to be included in our Marketing campaigns the mail shot (additional £50 will be added to your booking towards these costs).

YesNo
Please give a brief overview of the event for ticket sales and social media promotion*
What is the date you would like this to go on sale?

MonthDayYear
Date
IMPORTANT INFORMATION REGARDING CHARGES AND HIRE

Full details relating to charges will be clearly stated in your hire contract, it is important you read those carefully. As a guide, current booking rates (as at June 2024) are:
- Weekday Hire – 8 hour let £1200 - 1 Performance (£1800 for 10 hour let for 2 performances per day and £2400 for a 12 hour let for 3 performances per day)
- Fri/Sat/Sun Hire – 8 hour let £1300 - 1 Performance (£1950 for 10 hour let for 2 performances per day and £2600 for a 12 hour let for 3 performances per day)
Extra charges will be incurred beyond these hours hired.

Reductions may be available place for multiple bookings on consecutive days.

Hire includes basic technical equipment, event staffing, and bar facilities. There are extra charges for staffing on non event days for event preparation.

We do not charge VAT

PLEASE NOTE:
- The bar will normally be open before, at any interval and after the productions as necessary. Please advise us if you wish us to serve during the production itself.
- We may contact you to arrange a pre-show meeting to confirm your requirements and discuss Technical Arrangements.
- There may be a charge for specific technical equipment or additional staff, if we feel your booking needs this please check your contract thoroughly for anything, which may result in an additional charges.
- Any specific lighting plots other than a general wash on the stage must be provided at least 3 weeks prior to your event
- We will provide you with marketing information such as our venue logo etc and will set up an event on The Forum Theatre Facebook page, which can be jointly administered (please make sure you have provided your facebook details above)
- Sound: - Please ensure any soundtrack is provided to us on either a CD or anything which can be played via a computer.
- Stage Manager – Every event will require a stage manager for Health & Safety reasons. We are happy for you to provide your own but can appoint one for you if required.
- PRS/Licensing – Any specific licensing or PRS charges relevant to this event will be recharged to you.
- Fire Safety – There is a comprehensive list of what can and cannot be used as part of your production, please make sure you read this carefully.

Additional Equipment / Staff Required

	REQUIRED	NUMBER NEEDED	NEEDED FOR REHARSALS?
Radio Head Mics
Hand Mics
Second Technician
Haze Machine
Projector & Screen
Stage Manager

Thank you for choosing us to host your event.

Once this form has been received by our Events Manager, a contract will be issued. Following that we will then create your event online and promote it through our social media and website.

Please contact us if you have any questions to one of the below:

Event Bookings and Contracts: clare@theforumtheatre.co.uk
Marketing (Social Media, Posters, Leaflets etc) kirsty@theforumtheatre.co.uk Technical (Stage & Lighting): rob@theforumtheatre.co.uk

The Forum Theatre, Compstall Road, Romiley, Stockport, SK6 4EA

Tel 0161-430-6570
Website: www.theforumtheatre.co.uk
Should be Empty:

Public Event Booking Form

Hire Dates and Times

Ticket Sales