The Putnam County School District is authorized to collect, use or release social security numbers (SSN) of employees and other individuals*** for the following purposes, which are noted as either required or authorized by law to be collected. The collection of social security numbers is either specifically authorized by law or imperative for the performance of the District's duties at. §119]. and responsibilities as prescribed by law [Fla. St
1. Employment eligibility, report to IRS, SSA, UC, and FAWI, including for W-4s and I-9s
2. Receipts to employees for wages and statements required in the case of sick pay paid by third parties
3. Verification of an alien's eligibility for employment, including I-9.
4. Income tax withholding (including for annuity and sick leave) and/or payroll deductions on Form W-2
5. Teacher retirement system benefits and contributions
6. Retirement contributions are required for enrollment in Florida Retirement System (FRS) Investment Plan, second election retirement plan enrollment, or for participation in and contributions to FRS
7. Reports pertaining to deferred vested retirement programs
8. Payments and plans relating to the retiree prescription drug subsidy under 42 C.F.R. § 423.34 and 42 C.F.R. 423.886
9. Educator certification or licensure application, renewal, or add-on, or non-employee registration for professional development for in-service points or incentive pay
10. Criminal history, Level 1 and level 2 background checks/identifiers for processing fingerprints by Department of Law Enforcement, if SSN is available
11. Registration information regarding sexual predators and sexual offenders
12. Reports on staff required to be submitted to the Florida Department of Education (DOE), including but not limited to Out-of-County/Out-of-State Verification of Highly Qualified
13. Social Security contributions
14. State directory of new hires (including for determining support obligations and eligibility for several federal and state programs)
15. Notice to payor and income deduction notices for child support and/or alimony
16. Child Support Enforcement
17. Garnishment payment pursuant to a Notice of Levy
18. Request from depository for support payments
19. Record of remuneration paid to employees
20. Unemployment Benefits Compensation and short term compensation plan
21. Unemployment reports from District
22. Income information disclosure to HUD
23. Vendors/Consultants that District reasonably believes would receive a 1099 form if a tax identification number is not provided Including for IRS form W-9.
24. Tort claims and tort notices of claim against the school board
25. Reporting to and reports of Worker's Compensation injury or death, including for DWC-1
26. Worker's Compensation petitions for benefits and responses thereto
27. The disclosure of the Social Security Number is for the purpose of the administration of health benefits for a District employee or his or her dependents
28. The disclosure of the Social Security Number is for the purpose of the administration of a pension fund administered for the District employee's retirement fund, deferred compensation plan, or defined contribution plan
29. Use of motor vehicle information from the Department of Motor Vehicles for the District to carry out its functions and to verify the accuracy of information submitted by agents or employees to the District, including to prevent fraud, in connection with insurance investigations, and to verify a commercial driver's license
30. Authorization for direct deposit of funds by electronic or another medium to a payees
31. Identification of blood donors
32. Employee's and former employee's request for a report of exposure to radiation
33. Collection and/or disclosure are imperative or necessary for the performance of the District's duties and responsibilities as prescribed by law, including but not limited to password identification to the District's network
34. The disclosure of the Social Security Number is expressly required by federal or state law or a court order
35. The individual expressly consents in writing to the disclosure of his or her Social Security Number
36. The disclosure of the Social Security Number is made to prevent and combat terrorism to comply with the USA Patriot Act of 2001, Pub. L. No. 107-56, or Presidential Executive Order 13224
37. The disclosure of the Social Security Number is made to a commercial entity for the permissible uses set forth in the federal Driver's Privacy Protection Act of 1994, 18 U.S.C. Sec. 2721 et seq.; the Fair Credit Reporting Act, 15 U.S.C. Sec. 1681 et seq.; or the Financial Services Modernization Act of 1999, 15 U.S.C. Sec. 6801 et seq., provided that the authorized commercial entity complies with the requirements of Florida Statute § 119.
38. The disclosure of the Social Security Number is for the purpose of the administration of the Uniform Commercial Code by the office of the Secretary of State