Exhibitor Registration Form 2022

Exhibitor Registration

2022 MMEA In-Service Conference; Bozeman, MT
Conference Dates:

Wednesday, October 19th - Friday, October 21st, 2022

Conference Site Address:

Gallatin High School

4455 Annie Street

Bozeman, MT 59718

Exhibit Hall location:

Raptor Gymnasium
Name of Business/Organization
Name of Contact Person

First NameLast Name
Phone Number

Area CodePhone Number
Point of Contact Email
example@example.com
Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Virtual-Only Exhibitor

As a Virtual-Only Exhibitor, you will receive a virtual presence in Guidebook (think virtual advertising!) You will need to upload your logo at the bottom of this form in addition to providing us a description of your business and website address link.
On-Site Exhibitor (see pricing below)Virtual-Only Exhibitor ($125)
On-Site Only Exhibitor

If you are planning on attending the MMEA Conference in-person, please complete the following sections. (If you are planning on participating in our conference as a virtual exhibitor, please move to the next section.)
Representative(s) Attending Conference

First NameLast Name
Email
example@example.com
Representative(s) Attending Conference

First NameLast Name
Email
example@example.com
Representative(s) Attending Conference

First NameLast Name
Email
example@example.com
Exhibit areas come in increments of 8'. If you wish for more than 64 linear feet, please indicate in the option "other" with your total space desired. We will be in touch regarding cost. Each 8' increment includes one table with draping.
8 Linear Feet ($220)16 Linear Feet ($278)24 Linear Feet ($331)32 Linear Feet ($359)40 Linear Feet ($387)48 Linear Feet ($415)56 Linear Feet ($443)64 Linear Feet ($471)Other
Each area includes 1 table per 8' of linear display space. If you are in need of more tables (whether for worktables or for supplemental display tables), the cost is $30 per table (including draping).
Extra tables needed
Premium Sponsorship

Both Virtual and On-Site Exhibitors have the option of participating in the conference as Premium Sponsors (receive Guidebook banners, sponsorship billing, and push notification advertising during the conference). The cost is an additional $250.
Yes, I would like to participate as a Premium SponsorNo, thank you
Payment

Please total up the amount due to MMEA. For On-Site Exhibitors, please include your on-site fee for your booth space plus any additional tables. For Virtual-Only Exhibitors, please include your fee of $125. If you would like to be a Premium Sponsor, please include an additional $250.
Payment Option 1: Send a check in the mail
Please place the total amount due to MMEA in the box above.
Make your check out to MMEA and send by mail to Kim Lorengo, MMEA Exhibits at 327 Fairview Street South; Anaconda, MT 59711.

Reference your Business Name in the memo line.
Payment Option 2: PayPal
prevnext( X )
Virtual-Only Exhibitor$125.00
As a Virtual-Only Exhibitor, you will receive a virtual presence in Guidebook (think virtual advertising!)

Premium Sponsorship$250.00
Premium Sponsors receive Guidebook banners, sponsorship billing, and push notification advertising during the conference.

8 Linear Feet Display Space$220.00

16 Linear Feet Display Space$278.00

24 Linear Feet Display Space$331.00

32 Linear Feet Display Space$359.00

40 Linear Feet Display Space$387.00

48 Linear Feet Display Space$415.00

56 Linear Feet Display Space$443.00

64 Linear Feet Display Space$471.00

Extra 8' tables needed$30.00

Quantity

Total $0.00
If you do not have a PayPal account, it's OK! Just please click the "Pay with Credit/Debit" to pay as a guest. You will then receive an email confirmation/receipt.
Logos and Business Information

Please upload files below specific to your level of sponsorship. Any of these items could also be emailed to Kim Lorengo at mmeaexhibitschair@gmail.com at a later time, if necessary. Thank you!
Business Logo(s) - All Exhibitors

Browse Files
You may choose to upload multiple files if you would like different logos for banners, etc. Cancelof
Business Description - All Exhibitors

Browse Files

Cancelof
Website address - All Exhibitors
Push notification advertising document(s) - Premium Sponsors ONLY

Browse Files

Cancelof
Raffle

As part of our General Session on Thursday of the conference, we host a drawing with items provided by our exhibitors. This is a way to draw people to our General Session as well as a way to promote our exhibitors. If you would like to contribute to the raffle drawing, please select from the following:
Yes, physical item(s) - to be provided at conferenceYes, physical item(s) - to be mailed prior to conference at address belowYes, physical item(s) - to be mailed to winner(s) after the conferenceYes, virtual item(s) - to be emailed to klorengo@gmail.comNo, thank you
Item(s) being donated to the raffle:
Please type the item or items you intend to donate to the raffle.
LIABILITY WAIVER AND INSURANCE

1. MMEA, and its officers, directors, trustees, employees and agents (collectively “MMEA”), is not responsible for property of the Exhibitor. The Exhibitor is responsible for safeguarding its property, and Exhibitor is responsible for all damage or loss to Exhibitor's property from theft, damage by fire, accident, or other causes.

2. Property left in the exhibit area after the official closing of the exhibits will be disposed of, at the sole discretion of MMEA.

3. The Exhibitor is advised to maintain an insurance policy on Exhibitor's personal property, to the extent of its full replacement value; and a public liability policy insuring against all liability arising out of and in connection with Exhibitor's use of or participation in the exhibit. Exhibitor shall cause any such insurance policy to provide that the insurance company waives all right of recovery by way of subrogation against MMEA in connection with any damage covered by the policy.

4. Exhibitor shall be liable for and shall indemnify MMEA against all claims and demands, whether for injuries to persons, loss of life, or damage to property occurring on the exhibit area and/or arising out of the exhibition, by Exhibitor, its agents, visitors, invitees or guests. Exhibitor shall also indemnify MMEA against all costs, counsel fees and liabilities incurred in or about any such claim, or in or about any action or proceeding brought thereon, and in case any action or proceeding be brought against MMEA by reason of any such claim, Exhibitor shall, on notice from MMEA, resist or defend such action or proceeding by counsel satisfactory to Exhibitor. Nothing contained in this paragraph shall, however, detract from MMEA's rights to protection under the public liability insurance policy to be paid for by Exhibitor as specified herein.

Cancellation Policy: Exhibitors who withdraw prior to September 1 will get a full refund. The refund to exhibitors who withdraw by September 15 will be reduced by 50%, and there will be no refund to exhibitors who cancel after September 16th.

MMEA 2022 Exhibitor Schedule Summary:

Wednesday, 10/19 – Set up begins at 8:00 AM; OPEN 6-9 PM

Thursday, 10/20 – Breakfast 7:45-8:30 AM; OPEN 8:30-11 AM & 12:30-5 PM

Friday, 10/21 – OPEN 8:00-12:30; tear down at 12:30
I accept the above terms and conditions regarding liability, insurance and understand the cancellation policy

First NameLast Name
MonthDayYear
Date
Special Requests/Needs
Questions? Contact Kim Lorengo at mmeaexhibitschair@gmail.com or 406-560-1925
Should be Empty:

Exhibitor Registration

Virtual-Only Exhibitor

On-Site Only Exhibitor

Premium Sponsorship

Payment

Logos and Business Information

Raffle