Taste of Cincinnati Food Vendor Booth Kit Information

Thank you for your participation in the 2022 Taste of Cincinnati! Please fill out all of the following information so we may provide necessary services to you during the event. All fees due to the Chamber will be calculated at the end of this form page. Payment may be made by check or credit card.

Please note that this will take about 15 minutes to fill out and you will have the option to pay with a credit card or send a check, so allot the appropriate amount of time. You will have the option to save the data and return to the page. Please return to the page by accessing the original link.

Booth

There are 2 booth options to choose from. The back of the booth will have a 20ft piece of fire-proof mesh that will hang to the ground. There will be space on each side of the mesh for access to the booth. The mesh cannot be rolled up or tampered with and the side boards and poles cannot be removed. More details and guidelines about the booths will be reviewed at the vendor meeting.

Tables

NO tables will be provided unless requested. The Chamber will provide up to 3 free tables. Extra tables are $15.

Booth Flooring/Booth Signage/Menu Item Signage

1. All ground inside the booth must be covered by Rolled Roofing, as well as the curb behind the booth.
2. Menu item signage must reflect the name of the items and prices listed above.
3. No signage or banners on the sides or front skirting of the booth
4. Taste of Cincinnati artwork and logos are copyrighted and may not be reproduced without permission.

Support Vehicle Parking Space

Support vehicle space is defined as an extra parking space on a side street close to the event site. These vehicles should remain parked during the entire event.

No refrigerated trucks are provided by the event, but if you arrange a refrigerated truck or any other supply truck, you will need a support vehicle space. No electricity is available for support spaces.

Price is determined by length of vehicle, which is $25 per foot. Placement of support vehicle will be within 1-2 blocks of your booth space.

Electric/Power - New in 2022

1. Each booth will be provided 2 – 120 volt 20 amp duplex receptacles. Additional 120v 20a duplex circuits may be purchased for $125.
2. These receptacles will be located within 50 feet of your booth.
3. You must provide one heavy duty 12 gauge extension cord per outlet used to run from the source to your booths and cords & splitters to spread electric within your booth. We recommend using a 50-ft 12/3 3-Prong Outdoor SJTW Heavy Duty Lighted Extension Cord.
4. If you use a lighter gauge extension cord, significant damage to your equipment could result.
5. Only 120v 20a is available, NO 220V, please plan accordingly.
6. Booth lighting will be provided, but you are responsible for plugging them into your powerbox. Booth lights will need to be plugged into your circuit.
7. All receptacles are GFCI, please be sure to test your equipment on GFCI receptacles.
8. From the list below, please determine the electrical equipment you will be using and which receptacles you will need below. You will receive (2) 20 amp 120 volt outlet free of charge. 
9. The following examples of cooking equipment will help to determine if and how many additional 20 amp 120 volt outlets you will need to purchase. (1) 20 amp 120 volt can power two small appliances, i.e. one refrigerator and one warmer.

• Electric ovens, roasters, and steam tables - must have their own circuit.
• Heat Lamps, warmers, fridges and freezers – can go 2 to a circuit.
• Fans, cash registers, smaller items and most lights - can go 3 to a circuit.

If unsure about your equipment’s amps check the ID tag on the equipment.

If you have any questions about what outlet your equipment needs, please call Marc Wertheim at Coldiron at (513) 882-2951 and he can guide you.

Below is helpful data to determine if and how many additional 20 amp 120 volt outlets you will need to purchase. (1) 20 amp 120 volt can power two small appliances, i.e. one refrigerator and one warmer.

• Electric ovens, roasters, and steam tables - must have their own circuit.
• Heat Lamps, warmers, fridges and freezers – can go 2 to a circuit.
• Fans, cash registers, smaller items and most lights - can go 3 to a circuit.

If unsure about your equipment’s amps check the ID tag on the equipment.

If you have any questions about what outlet your equipment needs, please call Marc Wertheim at Coldiron at (513) 882-2951 and he can guide you.

Any additional electric added ON SITE during the event will incur an additional charge of $150 and customer will be provided a receipt.

Cincinnati Fire Department Information

Please fill out the Temporary Food Service Fire Guidelines/Application that was attached in the Booth Kit notification email. Return the application to Spencer Mapes by April 29, 2022. Smapes@cincinnatichamber.com

Cincinnati Health Department Temporary Food License Application

Vendor must obtain a temporary food permit from the Cincinnati Board of Health. Please fill out the Temporary Food License Application Service Fire Guidelines/Application that was attached in the Booth Kit notification email and return to the Health Department by May 15, 2022. 

Propane/Grease

All restaurants in Taste of Cincinnati MUST use our preferred gas provider, Addyson Bottle and Gas company. No other propane tanks will be allowed in the event site. This is for safety and compliance reasons.

Please indicate below if you are cooking with propane and what size tank you will need.

You are only permitted to have 2 back up tanks in or by your booth and you are responsible for securing the tanks to your booth with chain or strong cable.

Propane needs will be billed separately and come directly from Addyson Bottle and Gas Company.

The contact is Ryan Garret, 574-225-0018 if you have questions.

Grease

If you are cooking with grease, you will be provided one grease barrel.

If a grease or other spill occurs vendor is responsible for clean-up. If the spill is not properly cleaned, a fee will be charged to the Vendor. All spills must be reported to their designated Cincinnati Chamber staff contact immediately after spill occurs. 

Vendor Agreement

The Cincinnati USA Regional Chamber desires to permit the Vendor to make such sales pursuant to the terms and conditions herein. The CUSARC and Vendor hereby agree as follows: 

 

A. General On-Site Requirements 

1. The booth location assigned to the Vendor is at the sole discretion of the CUSARC and the Event Committee and is subject to change. There is no guarantee of booth location from year to year either explicit or implicit. 
2. All personnel in the Vendor's booth must be outfitted in clean attire deemed appropriate at the sole discretion of CUSARC. 
3. The Vendor's personnel shall not consume or possess alcohol in the booth area. No personnel shall bring any type of alcoholic beverage into the Event site.  
4. The Cincinnati Health Department is required to enforce the Ohio smoke free workplace law. Smoking is not regulated outside; however, smoke may not drift into a workplace from outside. We will define all booths at the Taste of Cincinnati as workplaces.
5. The Vendor shall be responsible for its own security with respect to cash, equipment, goods or supplies and the security of its personnel. The Event is not responsible for lost, stolen and/or damaged goods or personal safety of Vendor's personnel. 
6. Vendor shall not exhibit or display advertising of any sort. No outside sponsors shall be included in any of Vendor's materials.
7. Booths will be monitored during the Event to ensure compliance with all applicable rules and regulations and the terms of this Agreement. Any non-compliance may result in expulsion from the Event. The Event will work with Vendors to rectify the issue and will follow the following process for violations.

B. Food and Display Requirements 

1. Signage must be of professional quality with clear and visible information. Handwritten signs, Poster- board and/or paper plates are NOT allowed for booth signage or revisions to booth signage.
2. Only professional pictures of food are permitted 
3. Vendor can only sell pre-approved menu items. Food sales are permitted only during Event hours ( Saturday, May 28, 11:00 a.m. – 11:00 p.m.; Monday, May 29, 11:00 a.m. – 11:00 p.m.; and Monday, May 30, 11:00a.m – 9:00 pm).
4. No food sampling 

C. Participation Requirements 

1. The Vendor must have representation at the designated Vendor meeting prior to the event and will be notified by email of date and time. 
2. The Vendor must provide a Booth Manager/Contact in the booth kit for each day of the Event. Each Booth Manager/Contact must have the authority to make decisions and act on behalf of the Vendor in the absence of the Vendor's owner or manager. 
3. No music, use of a public address system or loud shouting will be permitted by booth personnel. 
4. Vendor is prohibited from selling or giving away merchandise and beverages. 
5. No booth will be permitted to open unless all paperwork and fees have been delivered. 

 

D. Insurance/Indemnification/Force Majeure 

1. The Vendor is required to submit a Certificate of Insurance, naming the Cincinnati USA Regional Chamber as additional insured. Minimum liability amounts are $1,000,000 per occurrence combined single limit general liability insurance. Vendor will not be permitted to open its booth if the Certificate of Insurance is not received. Please email the certificate to Spencer Mapes or mail to 3 East 4th Street, Cincinnati, Ohio 45202, ATTN: Spencer Mapes
2. Vendor does hereby indemnify and hold harmless the Cincinnati USA Regional Chamber and their employees from and against any loss claim, actions, causes of actions, suits, damages, expenses, costs, and/or other obligations, financial and otherwise, arising out of this agreement and/or arising from any and all acts of the vendor, vendor's agents, employees, guests or licensees.
3. This agreement may be canceled by either party due to Force Majeure which can include riots, terrorism, strikes, epidemics, pandemics, acts of God or any other legitimate condition beyond the control of the parties. Should the Event be unable to occur, the parties shall attempt, in good faith, to reschedule the Event Dates. If despite their good faith attempts the parties are unable to reschedule the Event Dates, then the Event shall be cancelled, without liability to Event or Vendor. Vendor shall receive a refund of any uncommitted or cancelable advance payments less any expenses incurred by the Event in preparing for the Event Dates.

 

This agreement shall become effective when signed. 

 

*You have already received a separate email with information regarding Cincinnati Health Department Permit, Cincinnati Fire Department and Certificate of Insurance.