• Schedule Change and Withdrawal Form

    Schedule Change and Withdrawal Form

  • Instructions

    Please read and complete all required (*) fields. Incomplete forms will not be processed. 

    Request Deadlines:

    • Course Addition requests will only be processed until the last day to add within each enrollment period.
    • Withdrawals are only processed until the last day to withdraw for each enrollment period.

    Requests made outside of those times will be denied. Please consult the Academic Calendar to determine those dates.

    Individual courses dropped/withdrawn after the first week of school will receive the appropriate withdrawal grade. Requests for complete withdrawal after the beginning of the semester will incur W grades for all courses. 

    Financial:  A $35 Drop fee will be added to your ledger for individual course changes requested after Late Registration ends. For Main Session courses, Late Registration runs from the first day of the semester until 12:00 p.m. on the first Thursday of the semester. Please review the academic calendar, refund section of the website, or your bill approval for refund dates before withdrawing, or email studentbilling@nelson.edu to see if you are eligible for a partial refund. 

    Full payment is expected for any courses withdrawn after the refund period. 

    https://www.nelson.edu/financial-aid/refund-policy 

    Financial Aid may also be recovered from your account depending on the timeframe of your withdrawal. You are strongly advised to consult with the Financial Aid Office before making changes. You may email them at financialaid@nelson.edu. 

  • Student Level*
  • Are you graduating this semester?*
  • Are you on Active Duty with a branch of the U.S. Armed Forces or serving in the Reserves or National Guard?*
  • Is this request due to military orders you recently received?
  • If yes to the above, are you requesting a withdrawal due to official military orders?
  • Browse Files
    Cancelof
  • Are you receiving Veteran's Administration (VA) Benefits?*
  • Are you participating in Varsity athletics?*
  • If you are participating in athletics, have you consulted with your coach about your intended changes?

  • If you are participating in varsity athletics, schedule changes may have a negative effect on your current and/or future athletic eligibility. Please consult with your coach prior to requesting changes.

    Processed changes are final. 

  • Are you an international student studying in the U.S. on an F1 student visa?*

  • If you are studying on an F1 student visa, making changes to your schedule could have adverse effects on your visa status and your ability to remain in the U.S. Please consult with the International Student Advisor prior to completing this form.

  • Are you enrolled in AIM or Crossroads?*

  • If you are in the AIM or Crossroads programs, you will need the approval of the Learning Centers prior to making schedule changes. Please consult with the Learning Centers before completing this form. You can contact them via email at LearningCenters@nelson.edu. 

  • Are you receiving state or federal financial aid (i.e., TEG, PELL, federal loans, etc.)?*
  • Are you receiving scholarships or grants that require you to maintain a minimum course load (e.g., full-time, half-time, etc.)?*

  • There could be serious Financial Aid and Billing implications in adjusting your schedule in a manner that changes your student load (e.g., Full-time to Part-time, etc.).

    If you have not consulted with the Financial Aid Office before completing this form, you are strongly advised to do so at financialaid@nelson.edu.

    All processed schedule changes are final.

  • If your requested changes include adjustments to your overall hours (e.g. dropping from 12 hours to 9 hours, etc.) for the enrollment period, have you consulted with the Financial Aid office regarding the implications of your decision?
  • Are you taking S1 or S2 Session (8-week) online courses?*
  • Does your change request involve a 8-week S1 or S2 Session online course? (Choose one)
  • Are you withdrawing from a 8-week S2 Session course that has not started yet?
  • If you are only enrolled in Session-based (8-week) courses (i.e., no semester-length courses) and you are withdrawing from your last or only S1 Session course, do you intend to enroll or stay enrolled in the S2 Session?
  • What change do you want to make? (Please read all options before selecting.)*

  • You have indicated that you want to completely withdraw from the semester.

    If this form is submitted after the first day of class for the enrollment term, this will result in W grades.  

    If you did not intend to withdraw completely, then please choose another option above.

    If you want to continue, click the carrot to the right of Complete Withdrawal below and complete the section before submitting.

    Once processed, all changes are final.  

  • You have indicated that you want to make changes to your schedule that DO NOT result in withdrawing from ALL courses for the semester. 

    If that is correct, please click the carrot to the right of Schedule Changes below and enter the appropriate information to submit. 

    If you want to unenroll for the semester, please select the first option on the question above. 

    • Schedule Changes 

    • Instructions:

      Total Credit Hours Enrolled: Enter the number of credit hours you are currently enrolled in (i.e.; before changes are made.). 

      In the Requested Schedule Change section, please indicate

      • if you want to Add or Withdraw/Drop
      • the course, the entire course code including the section number, which you can find in Blackboard or in your myNelson portal,
      • the course title,
      • and the instructor.

      Please only make one adjustment per line. Click the + button to make additional adjustments. You can make up to six (6) adjustments on a single form.


      Request Deadlines: Course Addition requests can only be processed until the last day to add within each enrollment period. Additionally, individual course withdrawals are only processed until the last day to withdraw from a course for each enrollment period. Requests made outside of those times will be denied. Please consult the Academic Calendar to determine those dates.

      Financial:  A $35 drop fee will be added to your ledger for course changes. Please review the academic calendar, refund section of the website, or your bill approval for refund dates prior to withdrawing or email studentbilling@nelson.edu to see if you are eligible for a partial refund. 

      Full payment is expected for any courses withdrawn from after the refund period. 

      https://www.nelson.edu/financial-aid/refund-policy 

      Financial Aid may also be recovered from your account depending on the timeframe of your withdrawal. 

    • Requested Schedule Changes
    • Browse Files
      Cancelof
    • Date
       / /
      2 digit month, 2 digit day, 4 digit year

    • By submitting this form, you are requesting to make changes to your schedule that may impact your school bill and financial aid. You have indicated that you have already consulted with the Financial Aid office or have decided to waive that consultation and will accept the consequences of that decision. 

      If you are withdrawing from a course that has already started, you also understand that you will receive a grade of W for the courses that you withdrew from, which will not affect your GPA, but may affect future Financial Aid eligibility. Your withdrawal date for the course will be the last day you attended the on-campus class or the last day you actively participated in the online course. 

      Further, you may repeat courses with grades of W at Nelson University, but you may not transfer those courses from another institution or obtain credit by exam for them. 

      Finally, you certify that you completed this form accurately and honestly and understand that processed schedule changes are final. 

      If you have questions about any of the above statements or any of the questions you were asked on this form, please contact the Registrar's Office at registrar@nelson.edu.  

    •  

    • Submission Deadlines: Complete Withdrawal requests may be submitted according to the following schedule: 

      Main Session Courses - Students may completely withdraw from school for the semester until the Monday two weeks prior to the end of the semester or the Monday closest to 90% of the semester. The Last Day to Withdraw is indicated on the Academic Calendar each semester. 

      A/B Session Courses - Students may completely withdraw from school for the semester until the final Monday of the session or the Monday closest to 90% of the session. The Last Day to Withdraw from a session is indicated on the Academic Calendar. 

      Date of Withdrawal: Your withdrawal date will be the last day you attended class or participated in your courses. If you decide not to withdraw from the semester, you must notify the Registrar's Office as soon as possible from your MyNelson email account to rescind the withdrawal request. Once the withdrawal is processed, the changes are final. 

      Other Information:

      A grade of "W" will be recorded on the student's transcript for the withdrawn courses. Students and instructors will be notified through MyNelson email once the withdrawal process is complete. Students are not permitted to transfer courses from other institutions or through credit by exam to fulfill requirements for withdrawn courses. 

    • Is COVID-19 the reason or part of the reason why you are withdrawing?
    • Browse Files
      Cancelof

    • By clicking Submit, I       understand that I am withdrawing from ALL of my courses for , and my withdrawal date will be the last day I attended or participated in my courses.

      I understand that if I submit this form after the first week of classes, I will receive the appropriate withdrawal grade for each course I was enrolled in, which will not affect my GPA but may affect future financial aid eligibility.

      Further, I acknowledge that I may repeat the courses I attempted at Nelson University, but I may not transfer them from another institution or obtain credit by exam for them.      

    • Complete Withdrawal  
    • Date of Request
       - -
      2 digit month, 2 digit day, 4 digit year
    •  
    • Office Use Only 

    • Registrar's Office/Learning Centers

      Schedule Changes Process

    • Instructions: Select the number of adjustments the student has requested from above in the Number of Student Requested Changes field. The student can make up to six (6) adjustments per form submission. This will open the Requested Schedule Change areas for each course adjustment. 

      In each area, the Course Code, CAMS Updated and Change Finalized By fields need to be completed regardless of request type or decision. Completion of the other fields will depend on the type of request and how it is handled. 

      The Rapid Processing field is designed for use only when the student makes a change request that is denied based on calendar dates. For instance, students requesting to add courses outside of registration periods or withdraw from a course beyond the allotted time.

      If you use the Rapid Processing field, the only other fields within the section that you should complete are CAMS Updated and Change Finalized By. Do not complete any other fields in the section. 

      If Rapid Processing is not the appropriate method of review, then you will need to complete the other fields (i.e. Faculty Name, Faculty Email, Schedule Change Type, Schedule Change Decision, and Reason for Decision) in addition to the three fields already addressed above. If you deny a request for a schedule/course change, you must give a reason in the Reason for Decision area. 

      Please keep in mind that the student and faculty member will see some of this information in the notification emails sent to them. 

      Learning Centers: Once you have reviewed and decided on all of the student's requests, click Submit and notify the Registrar's Office by returning the original notification email so that they can finish processing the form. If you deny a change request, please explain why in the Reason for Decision area. 

      Registrar's Office: Once you have addressed all of the student's requests, scroll to the Registrar's Office Only Section, provide any additional comments, select Yes to Send to Student, Yes to Notify Faculty, and complete the Total Credits Remaining field before clicking Submit.

      Note: If a student requested a change(s) that only required Rapid Processing, you do not need to select Yes to Notify Faculty. However, if any of the changes required other decisions, you must Notify Faculty. 

       

       

    • Number of Student Requested Changes:

    • Requested Schedule Change 1

    • Learning Centers Approval Course 1
    • Last Day of Attendance or Participation 1
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 1

    • Requested Schedule Change 2

    • Learning Centers Approval Course 2
    • Last Day of Attendance or Participation 2
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 2

    • Requested Schedule Change 3

    • Learning Centers Approval Course 3
    • Last Day of Attendance or Participation 3
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 3

    • Requested Schedule Change 4

    • Learning Centers Approval Course 4
    • Last Day of Attendance or Participation 4
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 4

    • Requested Schedule Change 5

    • Learning Centers Approval Course 5
    • Last Day of Attendance or Participation 5
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 5

    • Requested Schedule Change 6

    • Learning Centers Approval Course 6
    • Last Day of Attendance or Participation 6
       - -
      2 digit month, 2 digit day, 4 digit year
    • CAMS Updated 6

    • Schedule Change Process Completion

      Verify the current number of credits the student is enrolled in prior to the change and enter in Current Credits. 

      Enter the credits added, if any, in Credits Added. 

      Enter the credits dropped or withdrawn, if any, in Credits Dropped. 

      The Net Change and Enrolled after Change will calculate automatically. Enrolled after Change should equal the student's total credits after the changes are made in CAMS. 

    • Total Credits Remaining
    • Office Use Only 

    • Registrar's Office Only

      Complete Withdrawal and Process Completion

    • Complete Withdrawal Processing 

      Beginning of the Semester

      Students who have not approved their bill (not Cleared) and request a withdrawal from all courses before the semester and up to the close of business on the first Thursday of the semester will be processed as a drop or back out. 

      • Courses should be dropped instead of recording a W. 
      • Student Billing and Financial Aid should be informed that it is a back out so that the student receives a full refund, does not have to pay fees, and their FA is canceled. 

      Cleared students (completed financial registration) who request a withdrawal from all courses after the first day of classes will be processed as Complete Withdrawals. 

      • Hold the form until bills are authorized, and courses are made official in CAMS. 
      • Check Blackboard for attendance or course participation. The withdrawal date should be the last day the student attended on-campus courses or participated in their online course. If no records exist, the withdrawal date should be the first day of the semester or enrollment period.
      • Students will receive W grades for all courses. 
      • Student Billing and Financial Aid should be informed that it is a Complete Withdrawal, so they can charge the appropriate fees, calculate refunds, and complete the necessary financial aid calculations. 

      Students who have not cleared registration should be processed as a drop/back out regardless of the timing. 

      After First Week of the Semester

      Students should be completely withdrawn in accordance with standard Complete Withdrawal policies. 

      Students cannot be completely withdrawn if they already have earned grades for the semester. However, students who have WP, WF, WC, or W (graduate) grades and withdraw from the rest of their courses should be listed on the Withdrawal Spreadsheet. 

       

    • Course Attendance or Participation
    • Withdrawal Date (Last Date of Course Participation or Attendance)
       - -
      2 digit month, 2 digit day, 4 digit year
    • Student is withdrawing due to military orders.
    • Withdrawal Processed:

    • Final Processing

      Document Tracking

      Schedule changes should be placed under "Change of Schedule" in Document Tracking with a description of the changes in the Description field. 

      Complete withdrawal requests should go under Complete Withdrawal in Document Tracking. You will need to open the current withdrawal spreadsheet to determine the next reference number and put that in the Description field. 

      Notifications

      Selecting "Yes" to Send Notification Emails will inform Financial Aid, Student Billing, the student, and the appropriate faculty of the changes made due to the student request. 

    • Form Added to Document Tracking:
    • Return to Student
    • Notify Faculty Member
    • Notify Student Billing and Financial Aid - Should be notified if there a changes affecting SB or FA. Always notify if student is dropping B Session course that has not started.
    • Student was Sent Stipulations if Processing Schedule Change as a Complete Withdrawal
    • Form Processed Date:
       - -
      2 digit month, 2 digit day, 4 digit year
    •  
    •  
    • Should be Empty: