Student Centers Flex Space Request Form

The Student Center Flex Space may only be used as a temporary space that supports Student Center initiatives until a permanent retail service provider is contracted. It is not a designated event venue as it will be only used for Student Center approved initiatives. With prior approval, the space may be used as a back-up space for unforeseen situations and emergencies (EHS/Student Centers), and in specific situations for university-wide, major event overflow, again with prior approval. All activities taking place in the Flex Space will follow all relevant University Policies and Procedures.

This space does not include in-house furnishings (tables/chairs) nor audio/visual equipment. After approval for this space has been granted, any furnishings and/or equipment needed for your event in this space must be requested through Event Services. Due to the unique physical nature of the space and limited infrastructure, certain audio/visual capabilities, requested furnishings, etc may not be available. Also note there will be charges to you, your organization, or department as applicable, depending on what you require in the space.

To request the use of this space, departments must fill out the Student Centers Flex Space Request Form in its entirety. The form will then be reviewed and evaluated by the committee, and you can expect to be notified within 10 business days.

Sponsoring Organization*

Requestor's Name*

First NameLast Name

Requestor's Email*

example@example.com

Requestor's Phone Number*

Please enter a valid phone number.

Activity name*

Requested Flex Space reservation date(s)*

Requested Flex Space reservation time frame*

Estimated attendance for entire activity (all spaces included)*

Estimated attendance for Flex Space activity at a given time *

Description of the entire activity *

Please provide a detailed description on the intended use of the Student Centers Flex Space. *

Upon review, all activities may need to be adapted to the space criteria and capabilities.

What other spaces will you be using for your activity? *

Description of audience (students, faculty/staff, external attendees)*

Description of why this activity cannot be accommodated in other university spaces*

Description of audio/visual needs*

Description of desired space layout*

Upon review, all activities may need to be adapted to the space criteria and capabilities.

Using the text label and drawing tools below, please edit the diagram to create a visual description of the desired space utilization.