Please remember that this is building is over 150 years old
and has a lot of value to the history of Caney 
as one of its first structures built.
Please treat it kindly.

 

1. Available dates to use the Sandstone Event Center can be viewed on the Calendar tab of our website: Caneyhistoricalmuseum.org. Reservation requests for events will be honored in the order of which the DEPOSIT IS PAID. COMPLETION OF THIS FORM DOES NOT GUARANTEE RENTAL. The agreement is not valid until approved and confirmed by the Historical Society. For questions, please contact the Museum at 620-879-2233 during business hours, or call or text Museum Director Gina McBride, at 918-230-9670. You can also send an email to Caneyhistoricalmuseum@gmail.com.

 2. Requests to use the Event Center should be made a minimum of two weeks in advance of the event. Requests made under two weeks in advance will be determined on a case-by-case basis.

 3. A $50.00 security deposit is required to reserve the day/time and is non-refundable. "All day" rental is any time from 8 am to midnight. The rental hours should include set up and clean up time. If the renter goes over the selected rental time, additional charges will apply. Any rental hours ending after midnight is an additional $50 flat rate fee. Please review the four package deals for additional times and conveniences. The fee chart at the end of this form shows the rental amounts.

 4. There will be no smoking or open flames (candles) allowed in the building. Birthday candles are the ONLY exception, and burned no longer than 5 minutes.

5. Any group or organization that damages the building or equipment shall pay for the repair in full and will not get their deposit reimbursed.

 6. Each group or organization shall be responsible for the conduct of members. No running is allowed in the building. Do not touch any of the displays in any of the rooms.

 7. Maintenance problems (clogged plumbing, heat/air not working, etc.) should be reported at once to the museum attendant or the president of the Society so that action can be taken to get the matter resolved. Please do not try to fix it yourself. If professional repairs are needed due to damage caused by the renter, the renter will be billed for that expense.

 8. The facilities should always be left clean and in order. Sweeping and mopping are not required unless you have a spill to clean up. The refrigerator and microwave should be wiped down & thoroughly cleaned. Cleaning materials, a broom, and a vacuum are available for your use if necessary. If professional cleaning is necessary, the renter will be billed for this.

9. There is to be no trash or garbage left in the building. Do not leave perishable items in the refrigerator or cabinets. There is a trash receptacle outside of the building.

 10. Unless purchasing a rental package, the renter will be responsible for their own paper products and items such as cups, plates, silverware, coffee, cream, sugar, etc. No linens or paper goods will be provided, other than paper towels and bathroom tissue.

 11. Alcohol is allowed in the building, but it must stay inside the facility at all times. If a cash bar is held, the licensee is responsible for meeting all liquor license requirements. A copy of the liquor license will need to be supplied to the Caney Valley Historical Society a minimum of one week in advance of the event. The Historical Society is not responsible for meeting any requirements for a liquor license or the sale of alcohol for an event.

 12. All furniture should be replaced as it was found. Tables and chairs do not need to be taken down. 

 13. All lights are to be turned off, but please leave all ceiling fans ON.

 14. The heating and air conditioning can be adjusted to your comfort level using the thermostat by the kitchen door. Before leaving, the unit is to be turned down or up as the season requires (Winter heat 65 degrees; Summer A/C 78 degrees).

 15. Do not tape or tack anything on walls, floors or windows, since that may cause damage or leave a sticky residue. 

 16. Upon request, there are other items that can be used for FREE. They are: vintage cups & saucers, coffee makers, serving utensils in the kitchen, punch bowl, glass cups & plates, additional chairs, and disposable plastic tablecloths of various shapes, colors, and sizes. ALL items must be cleaned and returned to their storage place when the rental is over. We suggest washing kitchen items BEFORE using them as well as after, due to virus outbreaks. The Historical Society is not responsible for sanitizing silverware and kitchen items prior to use. The renter assumes all the risk. 

 17. Items that can be RENTED for each event are:

   1) sound system with wireless microphone - $100
   2) wedding arch $75
   3) two heart-shaped wedding candelabras $50 (decorations and battery-operated lights are allowed on them NO FLAMES)
   4) all three wedding items for $100
   5) Additional items: afternoon tea trays - various patterns and sizes (11 available), 3-gallon clear plastic drink dispensers (2 available), counter-top toaster oven, indoor grill, 22-quart roaster oven (2 available), podium (2 available) - $25 (flat-rate price is for one item or all of them)

 18. The cabinets that line the walls in the main room contain Museum property. Please do not open.

 19. There is a small First-Aid Kit in the bathroom if needed. Any major injuries should utilize 9-1-1 services for medical treatment. The Historical Society is not responsible for ANY accidents.  

20. Please refrain from plugging in multiple roasters/crock pots in the main room. Those circuits are not designed to carry that electrical load and may throw a breaker. Please utilize the outlets in the kitchen, which are designed for those items and are on their own breakers.

 21. Please note that there is no stove in the kitchen, due to liability issues with our insurance. Upon request, we do have a toaster oven or indoor grill available to rent for use.

 22. The room is monitored with a Ring alarm system, motion sensors, door sensors, and a camera. Do NOT tamper with security items or unplug them. Any damage to these security items will be billed to the user.

 23. We reserve the right to refuse service to anyone at any time and for any reason. If your rental request is refused, you will be notified as soon as possible. Any deposit or payment made will be returned after refusal notification.

 

Tables & chairs

We have available: (3) 6ft. banquet tables, (12) 48' round tables, (80) folding chairs Several set up options are available for tables and chairs. Please select an option if needed for your event. See options below.

 The tables and chairs will be set up for you.

 Tables and chairs can be moved however needed for your event.

 Tables and chairs do not need to be put away after your event.

The Caney Sandstone Event Center requires a non-refundable $50.00 deposit to secure the day/time. Rental times and fees are listed at the end of this form. Be sure to look over the four rental packages, designed for your convenience.

 **NEW** On the date of the event, the renter will be sent a code & instructions for unlocking the east door on State Street.  This will be the main entrance. The south door can be used, but MUST BE LOCKED before leaving. The renter agrees to adhere to the rental times requested, and understands that the room & doors are monitored with a Ring security system & cameras. Be sure to include time for decorating prior to the event and clean up afterward in your request. Renters may not enter more than 15 minutes prior to the start time, and should leave no later than 15 minutes after the end time. Additional rental fees may apply if the renter enters early or leaves late - for any reason. If you need assistance, please call or text 918-230-9670.

 NOTE: The building is secured by Ring cameras and door sensors. The Historical Society has the right to view the room via Ring to ensure rules are being followed.

 Payments must be made electronically or in cash. Checks will only be accepted with prior approval.

 Cash or check payments, along with the completed Use of Building Request Form should be returned to the Museum as soon as possible. Our office hours are Mon, Wed, & Fri 9:00-3:00 p.m. (closed for lunch). The payment and form can also be mailed to: Caney Valley Historical Society PO Box 212, Caney, KS 67333.

I have read the Guidelines for Using the Sandstone Event Center. I understand the guidelines and agree to abide by them and insist that all persons who are a part of my group will also abide by them. I understand the Caney Valley Historical Society reserves the right to refuse the use of the building if my guests or I do not abide by the terms of this policy.

 

I understand that my requested event will not be scheduled on Caney Valley Historical Society's calendar until my Use of Building Request Form is submitted and approved by the Caney Valley Historical Society, and a deposit is made. I understand that I will not be allowed into the Event Center until all required fees are paid. I will be liable for any and all damages to the premises, which may be caused by my guests or myself during my use of the facility. I release and indemnify Caney Valley Historical Society, its agents, and assigns, from any liability, which may arise from any accident or injury, which may occur, on the premises during the event.

 

Renter's Signature - I HAVE READ THE FORMS AND AGREE

Please contact us if you have any questions.  

Museum phone: 620-879-2233

Museum email: Caneyhistoricalmuseum@gmail.com

Gina McBride: 918-230-9670

Thank you for your business and support of the Caney Valley Historical Society!

After submitting this form, you should receive a confirmation thanking you for your request.  If you do not see this, the form has not been submitted properly.  Please review and re-submit.