NJCAA CHAMPIONSHIP BID FORM

NJCAA Championship Bid

Women's Beach Volleyball
Thank you for your interest in hosting an NJCAA Championship. The following online bid form asks for all relative information regarding hosting this specific event. Please note that this form is rather long and can take a bit of time to complete. Should you begin to fill out the form and need to finish it later, you can exit the form and your responses will be saved (with the exception of attachments uploaded) as long as you return to the form using the same computer and web browser (this depends on your web browser settings and storage capacity).

Should you have any questions or problems completing the form please contact Liz Homrig at lhomrig@njcaa.org or 719-590-9788.
Name of Person Submitting Bid:*
E-mail*
Phone Number*

Area Code Phone Number
Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the Beach Volleyball Sport Specific Requirements will comply follow all guidelines outlined in these documents.
Prior to submitting your official bid, have you read and reviewed the documents mentioned above and agree to the guidelines and policies outlined?*

Agree

DATES
Please indicate what year of this championship you are interested in serving as HOST.
Available Years: *

April 24-26, 2025
Do the dates for this championship (listed above) work for you as a potential HOST?*

YesNo (explain below)
Comment (provide alternative dates):*

0/400
OFFICIAL VISIT
Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.*

YesNo
Alternate site visit arrangements:*

HOST INFORMATION
Name of Host (Organization taking on majority of hosting responsibilities)*
Address*
City, State, Zip*
Phone*
Website*
President/CEO*
LOCAL INFORMATION
Name of City/State*
Population*
Closest Major Airport(s) with distance in miles*
Average Temperature During Championship*
Comments/Additional Information

HOST - Potential Staff (If known, otherwise put TBD)
Name of Tournament Director*
Tournament Director email*
Tournament Director Phone:

Area Code Phone Number
Name of Media Relations Director*
Name of Head Statistician*
Name of Facilities Director*
Name of Supervisor of Officials*
Name of Certified Athletic Trainer*
HOST agrees to staff the following positions in order to run a successful event: - Field / Court Maintenance - Custodial - Security - Public Address Announcer - Scoreboard Operator - Scorekeeper (Scorebook) - in addition to statistician - Timers (if necessary) - Ticket Sales / Gate Entry - Concession Staff - Hospitality hosts - Field / Court Assistants - Ball Chasers (if applicable) - Other staff as needed*

YESNO (explain below)
Comments:*
Additional Comments / Information regarding staffing:

PREVIOUS EVENTS HOSTED
Please list previous events hosted relative to the NJCAA Championship being pursued (please include any NJCAA / NCAA / NAIA events - both regional and national)*
Pleae describe community members / organizations / volunteers that will be involved in hosting an NJCAA Championship.*
Comments/Additional Information

HOTEL ACCOMMODATIONS
Host agrees to the following hotel requirements for beach volleyball: Room blocks to accommodate 8 teams (10 double rooms per block) | Complimentary breakfast | Complimentary wi-fi | Complimentary parking | Rate under $119 per night is preferred | Hotel rate should be at or near GSA standards for the area*

YesNo (explain below)
Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
Comments:*
Please provide the approximate daily hotel rate during event for teams / participants:*
HOST agrees to secure complimentary lodging for the personnel listed below: - Tournament game referees/umpires/officials - NJCAA Beach Volleyball Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1) NJCAA Network broadcast crew (maximum of 4 double-bed rooms, 6 if local on-air talent is not secured by host)*

YesNo (explain below)
Comments:*
List of Host Hotels*
Please attach a letter of commitment from each hotel, including amenities offered (breakfast, wi-fi, laundry,etc.), distance to airport and venue, number of double-double rooms, rate and block cut-off date.*

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Please provide any additional information regarding hotels and lodging.

FACILITY OVERVIEW
Name of Facility*
Address of Facility*
Ownership of Facility (college, city, private, etc.)*
Seating Capacity of Facility*
Playing Surface Material*
Please upload a diagram of facility with dimensions.*

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Please upload photos of facility*

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Please upload video of facility:

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HOST agrees the facility and organizing committee will not discriminate against individuals based on sex, race, color, national origin, ancestry, disability, religion, creed, sexual orientation, age or any other characteristic protected by applicable law in the NJCAA's governance, programs, regulations and employment practices.*

Agree
HOST agrees to provide the NJCAA exclusive use of the facility for the duration of the tournament.*

Agree
In addition to items previously mentioned, the facility that hosts the NJCAA Beach Volleyball Championship must also meet the following requirements:

- ADA Compliant
- No tobacco use at NJCAA event
- Public Address and Sound System
- Athletic Training Facilities
- Meeting rooms
- Hospitality room for coaches, officials and VIPs
- Appropriate lighting for night games.
- Concessions / Merchandise Sales area
- Press Box / Table area
- Ticket office / gate entry
- Two (2) locker rooms complete with showers
- Minimum of two (2) uniformed security guards throughout the tournament
- Separate dressing area for officials (one per gender)
- Dedicated hardwire internet and access to power for NJCAA Network broadcasting

- Dedicated covered and secured from elements facility for NJCAA Network broadcasting.
- Designated seating area for teams/competitors when not playing

In addition, the host will prepare the sand for the event to the specification of the NJCAA. The host will also provide any sand required to meet the specifications of the NJCAA at the host expense. If the sand courts are man-made, it is recommended that the sand be washed, screened and clean, round, sub-round or sub-angular in shape, and intermediate in sizing, at least 18 inches deep in the court and at least 12 inches deep in the free space. The sand should drain adequately for the site, a general guideline being 30 minutes from weather incident. Provide as part of your bid response the kinds of sand your venue has as well as the depth and the drainage timeline.

The facility will provide at a minimum eight separate and comparable enclosed areas (tents, building, etc.) for the participating teams.
Does your facility meet the requirements mentioned above?*

YesNo (explain below)
Facility requirements explanation:*
If any facility/equipment updates in excess of $2,000 will be needed to meet NJCAA Championship specifications please list below:
Comments/Additional Information

GAME OFFICIALS
HOST is responsible for the contracting and assigning of game officials for the championship. All officials must be recommended to the tournament director. Recommendations must include a letter, resume' and references. The coordinator shall check the references and assign acceptable prospects to the available list. The coordinator will check specific availability prior to formal approval by the NJCAA.*

YesNo (explain below)
Comments:*
HOST agrees it is responsible for having a Supervisor of Officials on its tournament staff to coordinate the assigning of umpires throughout the tournament. At least thirty (30) days prior to the start of the tournament, HOST is to provide the NJCAA with the name and credentials of all umpires contracted as well as the name and contact information of the person serving as the Supervisor of Officials for the tournament for NJCAA approval.*

YesNo (explain below)
Comments:*
Number of officials you will hire for championship event*
Game fee to be paid per official / per game*
Comments/Additional Information

CHAMPIONSHIP BANQUET
A tournament banquet is optional but recommended . Do you plan on having a tournament banquet for teams / participants of the championship event?*

YesNO (explain below)
Comments:*
Banquet-Cost per player (amount or complimentary)*
Comments/Additional Information

NJCAA BRAND STANDARDS & LOGO USE
All NJCAA Championship Hosts must adhere and follow all policies of the NJCAA Style Guides. As well as what is outlined in the NJCAA Championship Host Manual & Requirements.
Do you agree to adhere and follow the policies mentioned above?*

Yes
Comments:
MERCHANDISE / CONCESSIONS
HOST agrees that all official merchandise for NJCAA Championships that will be sold onsite and online will be handled by the NJCAA’s official championship merchandise company. Any group outside of the NJCAA’s official championship merchandise company that desires to produce merchandise or products must first seek permission from the NJCAA and then be properly licensed with Affinity Licensing. This includes any player gifts, staff/volunteer apparel, giveaway items or any product bearing the NJCAA name, logos or marks.*

Yes
Comments:
HOST agrees that it is responsible for food and drink concessions. All income from concessions is to be reported as event income in the post championship budget and expense report.*

Yes
HOST agrees that products containing Tobacco are NOT to be sold or made available at an NJCAA Championship Event, which includes banquet, coaches meeting, etc.*

Yes
SPONSORS / ADVERTISING
HOST agrees that it will adhere and follow all policies regarding SPONSORS / ADVERTISING as outlined in the NJCAA Championship Host Manual & Requirements ( NJCAA Sponsors, Local Sponsors / Advertising / Inventory)*

YesNo (explain below)
Comments:*
All high-level sponsorships (i.e. title sponsorships) must be approved by the NJCAA Headquarters at least 60 days prior to the event.*

Agree
MARKETING
HOST agrees that it will adhere and follow all policies regarding MARKETING ITEMS as outlined in the NJCAA Championship Host Manual & Requirements ( Championship Program, Banners / PA Announcements)*

YesNo (explain below)
Comments:*

PRETOURNAMENT INFORMATION PACKET
HOST agrees that it will provide necessary information for a comprehensive information packet regarding the championship for potential qualifying teams / student-athletes as described in the NJCAA Championship Host Manual & Requirements .*

Yes
Comments:
STUDENT-ATHLETE EXPERIENCE
How will your organization / college / city will create a memorable experience for NJCAA Student-Athletes?....In other words, why should the NJCAA select your bid?
For Example: local events, study/break rooms, souvenirs, gifts, local attractions, evening bbq, fireworks, community service projects, youth clinics, etc.
Upload supporting documentation:

Select File

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SPORT CHAIR / NJCAA STAFF
HOST shall make arrangements and be responsible for the cost of the Beach Volleyball Committee Chairperson's (or designee) hotel and meals for the duration of his/her stay at the championship. The Sport Chair is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.*

Agree
HOST shall make arrangements for and be responsible for the cost of at least one potential NJCAA national office staff member's hotel and meals for the duration of his/her stay at the championship. The national office staff member is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.*

Agree

SUPPORTING INFORMATION
Upload any additional information you wish to provide to the NJCAA to support your bid.

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HOST shall submit a post-championship report to the NJCAA no later than sixty (60) days following the conclusion of the event that is to include the following: - General overview of the event's operation - Keys to improving the event the following year - Record of attendance - full budget & expense report*

Agree
Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the NJCAA Beach Volleyball Championship Host Requirements and will comply follow all guidelines and requirements outlined in these documents.
Prior to submitting your official bid, have you read and reviewed the documents mentioned above and agree to the guidelines and policies outlined?*

Yes
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NJCAA Championship Bid