NJCAA CHAMPIONSHIP BID FORM

NJCAA Championship Bid

DII Men's Golf
EVENT AKNOWLEDGEMENT
HOST agrees that the official name of the event shall be the NJCAA Division II Men"s Golf Championship and must be conducted under the guidelines, policies and requirements of the NJCAA.*

Yes
DATES
HOST agrees to operate the NJCAA Division II Men"s Golf Championship on the following dates:
NOTE: Dates include two days of practice rounds at the beginning of the championship.*

May 21-24, 2024
Alternate dates:*
OFFICIAL VISIT
Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.*

YesNo
Alternate site visit arrangements:*

HOST INFORMATION
Name of Host (Organization taking on majority of hosting responsibilities)*
Address*
City, State, Zip*
Phone*
Website*
President/CEO*

LOCAL INFORMATION
Name of City/State*
Population*
Closest Major Airport(s) with distance in miles*
Average Temperature During Championship*
Average Rainfall/Snowfall During Championship*
Elevation*
Comments/Additional Information

HOST - Staff (if known, otherwise put TBD
Name of Tournament Director*
Tournament Director E-mail*
Name of Media Relations Director*
Media Relations Director E-mail*
Name of Head Statistician*
Head Statistician E-mail*
Name of Facilities Director*
Facilities Director E-mail*
Name of Supervisor of Officials*
Supervisor of Officials E-mail*
Name of Certified Athletic Trainer*
Certified Athletic Trainer E-mail*
HOST agrees to staff the following positions in order to run a successful event: - Course Maintenance - Custodial - Security - Public Address Announcer - Scoreboard Operator - Scorekeeper (Scorecards) - in addition to statistician - Timers (if necessary) - Ticket Sales / Gate Entry - Concession Staff - Hospitality hosts - Course Assistants - Other staff as needed*

YESNO (explain below)
Comments:*
List other individuals that will assist HOST with operation of the championship:*
Comments/Additional Information

PREVIOUS EVENTS HOSTED
Previous Events Hosted by Organization*
Previous Sports Events Held*
Experience with the NJCAA*
Community Involvement/Volunteers in Host Community*
Other Events Before, During or After NJCAA Championship*
Comments/Additional Information

HOTEL ACCOMODATIONS
Host agrees to the following hotel requirements for DII Men"s Golf : - 140 double rooms - Complimentary breakfast - Complimentary wi-fi - Complimentary parking - Hotel rate not to exceed current U.S. GSA Rate*

YesNo (explain below)
Comments:*
Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
Please provide the approximate daily hotel rate during event for teams / participants:*
HOST agrees to secure complimentary lodging for the personnel listed below: - Tournament game referees/umpires/officials - NJCAA DII Men's Golf Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1)*

YesNo (explain below)
Comments:*
List of Host Hotels*
Please attach a letter of commitment from each hotel, including amenities offered (breakfast, wi-fi, laundry,etc.), distance to airport and venue, number of double-double rooms, rate and block cut-off date.

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List of Local Restaurants*
If available, please upload a map with local restaurants

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Local Attractions*
If available, please upload maps and information on attractions

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Comments/Additional Hotel, Local Attractions & Restaurant Information

GOLF COURSE & FACILITY OVERVIEW
Name of Course / Facility*
Address of Course / Facility*
Ownership of Course / Facility (college, city, private, etc.)*
Playing Surface Material*
Please upload a diagram of facility with dimensions*

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Please upload photos of facility*

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Please upload video of facility:

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HOST agrees the facility and committee will not discriminate against individuals based on race, color, religion, sex or national origin.*

Agree
HOST agrees to provide the NJCAA exclusive use of course during the set days and times of the tournament, which will include four-rounds (72-holes) and two complete practice rounds two days prior to the start of the meet.*

Agree
HOST agrees the following facility requirements for the DII Men's Golf : - ADA Compliant - No tobacco use at NJCAA event - Public Address System - Athletic Training Facilities - Hospitality room for coaches, officials and VIPs - 18 hole course(s) with minimum playing length of 6,700 yards on championship tees ( preferred not required). - Course(s) must be able to withstand two full practice rounds and four days of competition. - Course(s) must be compliant with USGA standards. - A practice facility that accommodates at minimum 75 players at once, allowing for driving, long iron, short iron, chipping, sand game and putting. - 125 Golf carts are to be provided for staff, officials and coaches (only when their team or individual is competing). - Scoring tent or press box/room with wi-fi or hard-wired internet - Concessions and Souvenir sales area - Locker room for Coaches and players - Designated seating area for teams/competitors when not playing-

YesNo (explain below)
Facility requirements explanation:*
Preliminary Practice Times:*
If any facility/equipment updates in excess of $2,000 will be needed to meet NJCAA Championship specifications please list below:
Comments/Additional Information

OFFICIALS
HOST and the Chair of the NJCAA Golf Committee will be responsible for securing the services of all necessary officials and committee members to satisfactorily conduct the tournament, as determined by the NJCAA Committee on Golf. This includes the use of local citizens and coaches of participants. For DII Men’s Golf, it is required for the HOST to provide a minimum of two (2) on site USGA trained rules officials for NJCAA approval.*

YesNo (explain below)
Comments:*
Number of officials you will hire for championship event*
Fee to be paid per official*
Comments/Additional Information

CHAMPIONSHIP BANQUET
A tournament banquet is optional but recommended . Do you plan on having a tournament banquet for teams / participants of the championship event?*

YesNO (explain below)
Comments:
Banquet-Cost per player (amount or complimentary)
Banquet Speaker
Comments/Additional Information

NJCAA BRAND STANDARDS & LOGO USE
HOST agrees that it will adhere and follow all policies of the NJCAA Logo Use & Style Guide , the NJCAA Name & Text Style Guide as well as what is outlined in the NJCAA Championship Host Manual & Requirements ( Identity, Championship Specific Logos)
HOST agrees that it will adhere and follow all policies of the documents above?*

Yes
Comments:
MERCHANDISE / CONCESSIONS
HOST agrees that all official merchandise for NJCAA Championships that will be sold onsite and online will be handled by the NJCAA’s official championship merchandise company. Any group outside of the NJCAA’s official championship merchandise company that desires to produce merchandise or products must first seek permission from the NJCAA and then be properly licensed with Affinity Licensing. This includes any player gifts, staff/volunteer apparel, giveaway items or any product bearing the NJCAA name, logos or marks.*

Yes
Comments:
HOST agrees that it is responsible for food and drink concessions. All income from concessions is to be reported as event income in the post championship budget and expense report.*

Yes
HOST agrees that products containing Tobacco are NOT to be sold or made available at an NJCAA Championship Event, which includes banquet, coaches meeting, etc.*

Yes
SPONSORS / ADVERTISING
HOST agrees that it will adhere and follow all policies regarding SPONSORS / ADVERTISING as outlined in the NJCAA Championship Host Manual & Requirements ( NJCAA Sponsors, Local Sponsors / Advertising / Inventory)*

YesNo (explain below)
Comments:*
All high-level sponsorships (i.e. title sponsorships) must be approved by the NJCAA Headquarters at least 60 days prior to the event.*

Agree
MARKETING
HOST agrees that it will adhere and follow all policies regarding MARKETING ITEMS as outlined in the NJCAA Championship Host Manual & Requirements ( Championship Program, Banners / PA Announcements)*

YesNo (explain below)
Comments:*
Please list service organizations, sports commissions or other civic groups wiling to assist the organization and promotion of this championship event.*

STATISTICS / RESULTS
HOST agrees that it is responsible for providing knowledgeable staff to record official statistics for the entire championship. Statistics are to be recorded for each game/event of the championship and distributed/reported to the general public and NJCAA immediately following the conclusion of each contest/round of competition.

HOSTS of Division II Men's Golf Championship is required to record required and distribute/report daily and FINAL results to the NJCAA in these formats (GolfStat preferred) – Individual Results / Team Results
HOST agrees to the recording and reporting of statistics/results as outlined above? **

YesNo (explain below)
Comments:*
PHOTOGRAPHY
HOST agrees to provide an official photographer to take photographs during the entirety of the event . The name and contact information for the photographer must be provided to the NJCAA at least thirty days to the start of the event. For head-to-head sports, photographers will be required to provide 3-5 images to the National Office immediately following each contest. All remaining pictures should be provided immediately after the conclusion of each day of competition. For non-head-to-head sports, photographers will be required to provide all photos to the National Office immediately after the conclusion of each day of competition. Photographers will be required to provide all photographs taken at the event to the NJCAA free of charge for use on the NJCAA website, publications and promotional materials.*

YesNo
Comments:*
BROADCAST POLICIES
The NJCAA shall be responsible for any and all negotiations for radio and television rights in consultation with the host. Any rights fees collected by the host will be designated as event income.*

Agree
All broadcasting rights(radio/tv/internet) of NJCAA Championship Events are exclusive to the NJCAA and the NJCAA will have final authority over all broadcasts. **

YesNo
The NJCAA reserves the right to broadcast any of its championship events on its official digital network – NJCAA Network (www.njcaa.org/network). The NJCAA does not currently require streaming of golf championships. If the DII Men’s Golf Championship is streamed, the HOST will be asked to assist in securing high-speed, dedicated hardwire internet lines to be used for video streaming as well as necessary electrical needs. The NJCAA has the exclusive rights to the final broadcast product and how/when/where it is distributed.*

Agree

PRETOURNAMENT INFORMATION PACKET
HOST agrees that it will provide necessary information for a comprehensive information packet regarding the championship for potential qualifying teams / student-athletes as described in the NJCAA Championship Host Manual & Requirements . **

Yes
Comments:
STUDENT-ATHLETE EXPERIENCE
How will your organization / college / city will create a memorable experience for NJCAA Student-Athletes? In other words, why should the NJCAA select your bid?
For Example: local events, study/break rooms, souvenirs, gifts, local attractions, evening bbq, fireworks, community service projects, youth clinics, etc.
Upload supporting documentation:

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SPORT CHAIR / NJCAA STAFF
HOST shall make arrangements and be responsible for the cost of the Division II Men's Golf Chairperson's (or designee) hotel and meals for the duration of his/her stay at the championship. The Sport Chair is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.*

Agree
HOST shall make arrangements for and be responsible for the cost of at least one potential NJCAA national office staff member's hotel and meals for the duration of his/her stay at the championship. The national office staff member is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.*

Agree

SUBMIT BID
Name of Person Submitting Bid:*
Email:*
Phone:*
Upload any additional supporting information you wish to provide here:

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HOST shall submit a post-championship report to the NJCAA no later than sixty (60) days following the conclusion of the even that is to include the following: - General overview of the event's operation - Keys to improving the event the following year - Record of attendance - full budget & expense report*

Agree
By submitting bid, potential HOST agrees and acknowledges that it will comply and follow all guidelines and requirements outlined in the NJCAA Championship Host Manual & Requirements as well as the NJCAA Division II Men"s Golf Host Requirements .
Prior to submitting your official bid, have you read and reviewed the documents mentioned above and agree to the guidelines and policies outlined?*

Agree
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NJCAA Championship Bid