Event Clearance Form Logo

  • Event Clearance Form

    Office of Student Involvement & Leadership Development

  • Please complete the following form if you plan to host an event and make sure complete the fields related to the type of event you will have.

    Event Clearance Forms must be submitted to OSILD at least 2 weeks prior to your event or your space will be cancelled.

    Before you complete this form, please communicate with your Program Coordinator to make sure that you have space reserved. 

  • Event Details

  • Event Details

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  • Event Location

  • Please select your primary event location. Please confirm with your Program Coordinator that your selected space is reserved for your organization before completing this form.

  • If your event has a rain location, please also select the building for the indoor space.

  • Residence Hall Location

  • Wasylean Hall 7 Hills Lounge

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  • What additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sheehan Hall Multipurpose Room

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  • Sheehan Multipurpose Room

    The SHMR will be set up to match the layout requested above and also has 1 10' buffet table and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center

  • Student Center Blue Lounge

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  • Blue Lounge

    The Blue Lounge will be set up to match the layout requested above and also has 2 8' buffet tables and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Room 214

  • Room 214 has one setup option available, conference-style table and chairs.

  • Room 214

    Room 214 has 1 8' buffet table and 1 trash can. The requests below should be in addition to what is already available in the room.

  • Student Center Exhibit Area

  • What additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Fallon Room

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  • Fallon Room 

    The Fallon Room will be set up to match the layout requested above and also has 1 8' buffet table and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Foster Room

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  • Foster Room 

    The Foster Room will be set up to match the layout requested above and also has 1 8' buffet table and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Lancer's Loft

  • What additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Living Room

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center North Room

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  • North Room

    The North Room will be set up to match the layout requested above and also has 2 6' tables and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center North/South Room

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  • North/South Room

    The North/South will be set up to match the layout requested above and also has 2 6' tables and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center South Room

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  • South Room

    The South will be set up to match the layout requested above and also has 2 6' tables and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

  •  

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Academic Center Locations

  • Sullivan Eager Auditorium

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Auditorium

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Auditorium Lobby

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  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Wellness Center Locations

  • Wellness Center Competition Gym

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  • In addition to the layout selected above what additional resources do you need for your event?

  •  

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

  • Browse Files
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  • Wellness Center Room 204

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  • In addition to the layout selected above what additional resources do you need for your event?

  •  

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

  • Browse Files
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  • Wellness Center Room 205

  • Wellness 205 has one setup option available, classroom rows.

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

  • Browse Files
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  • Wellness Center Multipurpose Gym

  • Image-365

  • In addition to the layout selected above what additional resources do you need for your event?

  •  

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

  • Browse Files
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    Choose a file
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  • Outdoor Locations

  • Binienda Green

  • You can access blank room and space diagrams here.

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  • Student Center Parking Lot

  • You can access blank room and space diagrams here.

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  • Wasylean Patio

  • You can access blank room and space diagrams here.

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  • Tabling

  • All tabling locations include 1 table and 2 chairs. If you need additional chairs, power, or additional event resources, please list them below.

  • Additional Event Requirements

  • If you are purchasing food from Chartwells, please make sure to complete a Food Service Request at least seven business days before your event.

    If you are purchasing food off campus, email Christine at cpulsifer@worcester.edu to request a Third Party Release Form.

  • By selecting yes below, you acknowledge that your organization is responsible for purchase of the following items if they are needed for your event:

    • Table cloth(s)
    • Tarp(s)
    • Additional event equipment to be determined by CESO staff

  • Event Costs

  • Reminders

    You event is not approved until you receive confirmation from your Program Coordinator. If your Program Coordinator needs more information about this event, they will reach out to schedule a meeting.

  • Please click "Submit" to submit your Event Clearance Form.

  • Archived Questions

  • Event Location

  • Please select any additional event locations. This does not guarantee that all locations are available for your event date.

  • Event AV Requirements

  • If you would like to play music at your event, please select the following "Sound" and one of the following:

    • Apple connector if you will be playing music from your phone and need to connect to the speaker
    • Laptop if you will be playing music from a laptop
  • Should be Empty: