Event Clearance Form

  • Event Clearance Form

    Office of Student Involvement & Leadership Development

  • Please complete the following form if you plan to host an event and make sure complete the fields related to the type of event you will have.

    Event Clearance Forms must be submitted to OSILD at least 2 weeks prior to your event or your space will be cancelled.

    Before you complete this form, please communicate with your Program Coordinator to make sure that you have space reserved. 

  • Program Coordinator*

  • Event Details

  • Event Open to*

  • Event Details

  • Event Date*
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  • Event Location

  • Please select your primary event location. Please confirm with your Program Coordinator that your selected space is reserved for your organization before completing this form.

  • Event Location*
  • Do you have a rain location for this event?*

  • If your event has a rain location, please also select the building for the indoor space.

  • Residence Hall Location

  • Event Location*

  • Wasylean Hall 7 Hills Lounge

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  • 7 Hills Setup*

  • What additional resources do you need for your event?

  • Rows
  • 7 Hills Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sheehan Hall Multipurpose Room

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  • Sheehan Multipurpose Room Setup*

  • Sheehan Multipurpose Room

    The SHMR will be set up to match the layout requested above and also has 1 10' buffet table and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Sheehan Multipurpose Room AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center

  • Event Location*

  • Student Center Blue Lounge

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  • Blue Lounge Setup*

  • Blue Lounge

    The Blue Lounge will be set up to match the layout requested above and also has 2 8' buffet tables and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Blue Lounge AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Exhibit Area

  • Exhibit Area Setup*

  • What additional resources do you need for your event?

  • Rows
  • Exhibit Area AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Fallon Room

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  • Fallon Room Setup*

  • Fallon Room 

    The Fallon Room will be set up to match the layout requested above and also has 1 8' buffet table and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Fallon Room AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Foster Room

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  • Foster Room Setup*

  • Foster Room 

    The Foster Room will be set up to match the layout requested above and also has 1 8' buffet table and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Foster Room AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Lancer's Loft

  • Lancer's Loft Setup*

  • What additional resources do you need for your event?

  • Rows
  • Lancer's Loft AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center Living Room

  • Living Room*
  • Rows
  • Living Room AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center North Room

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  • North Room Setup*

  • North Room

    The North Room will be set up to match the layout requested above and also has 2 6' tables and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • North AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center North/South Room

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  • North/South Room Setup*

  • North/South Room

    The North/South will be set up to match the layout requested above and also has 2 6' tables and 2 trash cans. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • North/South AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Student Center South Room

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  • South Room Setup*

  • South Room

    The South will be set up to match the layout requested above and also has 2 6' tables and 1 trash can. In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • South AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Academic Center Locations

  • Event Location*

  • Sullivan Eager Auditorium

  • Eager Auditorium Setup*
  • Rows
  • Eager Auditorium Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Auditorium

  • Sullivan Auditorium Setup*
  • Rows
  • Sullivan Auditorium Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Sullivan Auditorium Lobby

  • Sullivan Lobby Setup*
  • Rows
  • Sullivan Lobby Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Wellness Center Locations

  • Event Location*

  • Wellness Center Competition Gym

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  • Competition Gym Setup*

  • In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Competition Gym AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Wellness Center Room 204

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  • Wellness 204 Room Setup*

  • In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Wellness 204 AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Wellness Center Room 205

  • Wellness 205 has one setup option available, classroom rows.

  • Wellness 205 AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Wellness Center Multipurpose Gym

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  • Multipurpose Gym Setup*

  • In addition to the layout selected above what additional resources do you need for your event?

  • Rows
  • Multipurpose Gym AV Accessories*

  • If you selected "Other" above, or want to include additional event setup details, please use the box below to describe your desired setup. OSILD & CESO will do their best to accommodate setup requests, but they may not always be met. You may also select to upload a PDF of your room setup request.

  • You can access blank room and space diagrams here.

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  • Outdoor Locations

  • Event Location*

  • Binienda Green

  • You can access blank room and space diagrams here.

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  • Rows
  • Binienda Green AV Accessories*

  • Student Center Parking Lot

  • You can access blank room and space diagrams here.

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  • Rows
  • Student Center Parking Lot AV Accessories*

  • Wasylean Patio

  • You can access blank room and space diagrams here.

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  • Rows
  • Wasylean Patio AV Accessories*

  • Tabling

  • All tabling locations include 1 table and 2 chairs. If you need additional chairs, power, or additional event resources, please list them below.

  • Additional Event Requirements

  • Will there be food at your event?*
  • Will food be purchased from Chartwells or an off-campus location?

  • If you are purchasing food from Chartwells, please make sure to complete a Food Service Request at least seven business days before your event.

    If you are purchasing food off campus, email Christine at cpulsifer@worcester.edu to request a Third Party Release Form.

  • Will a visiting vendor need a parking pass for this event?*

  • By selecting yes below, you acknowledge that your organization is responsible for purchase of the following items if they are needed for your event:

    • Table cloth(s)
    • Tarp(s)
    • Additional event equipment to be determined by CESO staff

  • Event Costs

  • Will you be charging admission for this event*

  • Reminders

    You event is not approved until you receive confirmation from your Program Coordinator. If your Program Coordinator needs more information about this event, they will reach out to schedule a meeting.

  • Please click "Submit" to submit your Event Clearance Form.

  • Archived Questions

  • Event Location

  • Does your event require multiple locations?*
  • Event Location

  • Please select any additional event locations. This does not guarantee that all locations are available for your event date.

  • Please select the setup that best fits your event*

  • Event AV Requirements

  • AV Requirements*

  • If you would like to play music at your event, please select the following "Sound" and one of the following:

    • Apple connector if you will be playing music from your phone and need to connect to the speaker
    • Laptop if you will be playing music from a laptop
  • Event Equipment Requirements*
  • Do you need space in another building?*
  • Should be Empty: