Terms & Conditions for the Supply of Studio Hire, Production Office Hire, Equipment Rental & Event Production

GTM Events Ltd. trading as Graco Studios · Effective 01 July 2026 · Version 2.1

These Terms & Conditions apply to all confirmed bookings and we recommend that you familiarise yourself with them before booking our studio, production office or event. Should you have any questions please call us on +353 1 524 0007.

Studio Hire prices are for space rental only. If you need additional lighting equipment, assistants, camera operators or any other additional services please contact us in advance to arrange this and ensure availability. By booking a studio, production office and/or equipment hire with us you automatically agree to these Terms and Conditions.

All rates stated in these Terms and Conditions are exclusive of VAT at the prevailing rate.

1.  Definitions

In these Conditions the following expressions have the following meanings:

"Graco Studios" – GTM Events Ltd., whose registered office is at Unit 4, Finglas Business Center, Jamestown Road, Finglas, Dublin 11, D11 TV25 – Company No. 463068, VAT No. IE 9695152I.

"the Customer" – any person or firm or company dealing with Graco Studios/GTM Events or any servant or employee of such a person, firm or company.

"Services" – shall include all studio facilities, the Production Office and Boardroom, and the services of assistants, technicians, operators and other personnel of Graco Studios/GTM Events or any sub-contractor of the Company.

"Equipment" – all studio fixtures and other equipment provided by Graco Studios/GTM Events or by its nominated sub-contractors.

"Studios" – the premises of Graco Studios/GTM Events for the time being where the Services and Equipment are provided.

"Premium Dates" – Sundays and public holidays in Ireland.

"Working Day" – any day other than Saturdays, Sundays and public holidays in Ireland.

2.  General

2.1  Graco Studios/GTM Events will insure the Studios and Equipment against all normal insurable risks but not further or otherwise. The Customer must effect its own insurance cover against consequential loss of profit and other risks and must effect its own cover against loss, damage or theft of any of its equipment brought onto the Studios. Under no circumstances will Graco Studios/GTM Events entertain any claims arising out of any failure of the Customer to effect its own insurance cover. The Customer must hold Public Liability insurance with a minimum indemnity of €6.5 million, operative for all persons in the Studios or at the event during the hours of use to cover any accident, injury or death, and must provide a current certificate of insurance to Graco Studios/GTM Events before first access to the Studios. Graco Studios/GTM Events may refuse access until such certificate is received.

2.2  These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of Graco Studios/GTM Events.

2.3  Full details of the Graco Studios/GTM Events services and charge rates are set out in the current Graco Studios Rate Card and the 'Rates, Kit and Crew' webpage, which may be varied by Graco Studios/GTM Events without notice. Variations to rates do not affect bookings already confirmed under clause 3.7.

2.4  Nothing in these Conditions is intended to exclude, restrict or modify liability on the part of Graco Studios/GTM Events resulting from negligence or otherwise unless permitted by Statute.

2.5  The Customer is responsible for any breakages, loss or damage occasioned to the Equipment or the Studios caused by or arising from the Customer’s use thereof or by any servant, agent, employee or sub-contractor of the Customer.

2.6  In the event of any conflict between these Conditions and a completed booking form, the booking form prevails in respect of the dates, rates and services booked, and these Conditions prevail in all other respects.

3.  The Studio

3.1  The Studio is available seven days a week. Standard rates apply Monday to Saturday; premium rates apply on Premium Dates (Sundays and Irish public holidays). The booked time is the access time: if the hirer wishes to gain access to the Studio earlier, then the Studio must be booked from the earlier time. Likewise, it is the time the hirer’s crew and equipment leave the Studio (not wrap time) that is applicable when calculating any overtime charges. Set-up and de-rig must take place within the booked hours.

3.2  Studio Hire — Standard Hire Rates

Single-day bookings: photography, castings, rehearsals, small shoots.

Booking	Mon–Sat	Sun & Public Holidays
Half day — 4 hours	€535	Not available
Full day — 8 hours (9am–5pm)	€985	€1,250

3.3  Studio Hire — Production Hire Rates

Extended days and multi-day bookings.

Booking	Mon–Sat	Sun & Public Holidays
Production day — 10 hours	€1,175	€1,495
Pre-light / build / strike day	€735	€935
Hold day	€495	€625

(a) A production day is any 10 consecutive hours starting between 8am and 10am, and is available as a single-day booking or within a multi-day booking.

(b) Pre-light, build and strike days and hold days are available only within a multi-day booking bounded by shoot days on the same production. Hold days may not exceed the number of shoot days on the booking.

(c) A hold day includes access for a maximum of 2 persons for collection or inspection only. Access by more than 2 persons, or any working activity, converts the day to the build/strike day rate. Overtime does not apply to hold days; extended access converts the day to a build/strike day.

3.4  Consecutive-Day Discount. A discount of 10% applies to the daily rate from the third consecutive shoot day onwards on full days and production days (standard and premium). Hold and build/strike days are already discounted rates: they neither receive the discount nor count toward the consecutive sequence. Bookings exceeding 5 consecutive days are quoted individually. Where days within a booking are cancelled such that the remaining booking no longer qualifies for the discount, or for hold or build/strike day rates, the remaining days will be re-invoiced at the rates applicable to the remaining booking.

3.5  Overtime

"Overtime" means hours of hire beyond the booked day. Overtime applies to shoot, build and strike days.

Overtime	Mon–Sat	Sun & Public Holidays
Pre-booked — day hours (8am–8pm)	€120/hr	€150/hr
Pre-booked — night hours (8pm–8am)	€165/hr	€200/hr
Unscheduled — day hours (8am–8pm)	€160/hr	€200/hr
Unscheduled — night hours (8pm–8am)	€220/hr	€265/hr

(a) Overtime is "pre-booked" where confirmed in writing at least 48 hours before the booking date; otherwise unscheduled rates apply.

(b) Unscheduled overtime is subject to studio and crew availability and is billed in 30-minute increments, rounded up.

(c) A maximum of 2 hours of unscheduled overtime applies to any booking. Extensions beyond 2 hours, or any booking crossing midnight, must be agreed in advance and will be quoted separately as a night shoot.

(d) Bookings may only be extended with the prior consent of Graco Studios/GTM Events.

3.6  Provisional Bookings ("Pencils"). Dates may be held provisionally ("pencilled") free of charge. If another client requests a pencilled date, the pencil holder will be given 48 hours to confirm the booking with deposit, failing which the pencil is released. In any event, all pencils must be confirmed no later than 7 Working Days before the first booking date, after which unconfirmed dates are released automatically.

3.7  Confirmation and Payment

(a) A booking is confirmed only on receipt of a deposit of 50% of the total booking fee together with a completed booking form. Until then, all dates are pencilled only.

(b) The balance of the booking fee is payable no later than 7 days before the first booking date. Bookings made within 7 days of the first booking date are payable in full on confirmation.

(c) Overtime, add-ons and any additional charges arising during the hire will be invoiced following the booking and are payable within 14 days of invoice.

(d) Graco Studios/GTM Events reserves the right to refuse access to the Studios where sums due under sub-clauses (a) or (b) remain unpaid.

3.8  Cancellation

(a) Cancellations must be notified in writing. The date of cancellation is the date on which written notice is received by Graco Studios/GTM Events.

(b) Bookings of 1 or 2 days:

Notice before first booking date	Cancellation charge
More than 14 days	Nil — deposit refunded in full
14 to 8 days	50% of the booking fee
7 days or fewer	100% of the booking fee

(c) Bookings of 3 or more days (including hold days, build/strike days and Production Office add-ons):

Notice before first booking date	Cancellation charge
More than 28 days	Nil — deposit refunded in full
28 to 15 days	50% of the booking fee
14 days or fewer	100% of the booking fee

(d) Partial cancellation. Where individual days within a multi-day booking are cancelled, the cancelled days are charged in accordance with the scale above, and the remaining booking will be re-invoiced at the rates applicable to it, including loss of the Consecutive-Day Discount or of hold and build/strike day eligibility where the remaining booking no longer qualifies (clause 3.4).

3.9  Postponement

(a) One change of dates per booking is permitted at no charge, provided the request is made outside the 100%-charge window in clause 3.8 and the booking is rescheduled to dates falling within 90 days of the original first booking date, subject to availability. All sums paid transfer to the new dates.

(b) A postponement requested within the 100%-charge window, or any second or subsequent change of dates, is treated as a cancellation under clause 3.8. Graco Studios/GTM Events may, at its sole discretion, credit sums paid toward replacement dates.

3.10  Cancellation by Graco Studios/GTM Events. If Graco Studios/GTM Events cancels a confirmed booking other than for the Customer’s breach of these Conditions or pursuant to the Force Majeure provision (clause 16), all sums paid will be refunded in full and reasonable assistance will be given in sourcing alternative dates or facilities. The liability of Graco Studios/GTM Events in such circumstances is limited to the sums paid by the Customer in respect of the cancelled booking.

3.11  The Customer must observe all regulations governing the use of the Studios and of any Equipment and Services whether imposed by Graco Studios/GTM Events or by any statutory body or Local Authority.

3.12  The Studio is available for the exclusive use of the Customer named in the booking and the Customer is not permitted to sub-contract, sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of Graco Studios/GTM Events. Notwithstanding such exclusive use, authorised personnel of Graco Studios/GTM Events may enter the Studio at any time for the purposes of safety, inspection, maintenance or emergency.

3.13  No alterations, decorations or additions to the Studio are permitted without the consent of Graco Studios/GTM Events. At the end of the hire period, the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by Graco Studios/GTM Events arising out of any breach of this Condition shall be paid by the Customer.

3.14  The Studio is supplied clean, with a green-painted cove if applicable, at the start of the hire period and all the costs of repairing and maintaining this state are payable by the Customer. Graco Studios/GTM Events must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio or the cove is unacceptable. If no such notification is given the Studio will be determined to be of an acceptable standard for use by the Customer. Any special painting or decoration requirements should be notified to the Studio Manager at least 5 Working Days in advance and will incur additional costs.

3.15  The Customer must ensure that any persons under the age of 18 have parents’ or guardians’ permission to be at the Studios during the period of studio hire.

3.16  Any spillages of liquid must be cleaned immediately and Graco Studios/GTM Events informed if there is a risk of staining. A €100 carpet cleaning charge will be levied for any spills that require further professional cleaning.

3.17  In the event of any paint or corrosive liquids being brought into the Studio, it is the responsibility of the hirer to protect the floor with coverings at all times. Any damage or cleaning resulting from their use will be the responsibility of the hirer and a reasonable cleaning or repair charge levied in the event of damage.

3.18  Waste and Waste Disposal

(a) Ordinary general waste arising from normal use of the Studio (office-type waste and reasonable catering waste, using the bins provided) is included in the hire.

(b) All other waste — including set-construction materials, timber, flats, paint and paint containers, packaging, props, fabrics, backdrops and background paper, and any bulk or trade waste — ("Production Waste") remains the property and responsibility of the Customer and must be removed from the Studio and the premises by the Customer by the end of the hire period.

(c) The Studio must be surrendered in broom-clean condition. Where Production Waste is left on the premises, or the Studio is not surrendered broom-clean, Graco Studios/GTM Events may arrange removal, disposal and/or cleaning and the Customer shall pay the costs so incurred plus a handling charge of 15%, invoiced under clause 3.7(c).

(d) Disposal of Production Waste may be arranged by Graco Studios/GTM Events as a service where requested in advance, at cost plus a 15% handling charge, subject to availability and quoted before the hire where practicable.

(e) Hazardous or special-category waste (including but not limited to paints, solvents, chemicals, batteries and fuels) must not be placed in any bin or left on the premises under any circumstances, and must be removed and disposed of by the Customer in accordance with applicable law. Any costs, fines or remediation arising from a breach of this sub-clause shall be borne by the Customer.

(f) Nothing left on the premises after the end of the hire period is accepted for storage; the lien in clause 7.7 applies, and items of no realisable value may be treated as Production Waste under sub-clause (c).

4.  Production Office & Boardroom

4.1  The Production Office (six desks) and attached Boardroom are available for hire as one unit.

4.2  With Studio Hire (Add-on Rates)

Available to the same production on days on which it has a studio booking of any day type.

Add-on	Rate
Office + Boardroom	€150/day

(a) Office access runs with the studio booking’s hours, including overtime, at no additional charge. On hold days, office access is 9am–6pm.

(b) Add-on rates apply only on days on which the same production has a studio booking; on all other days, standalone rates apply.

4.3  Standalone Hire

No studio booking required. Subject to availability; studio bookings have priority.

Booking	Rate
Office + Boardroom — full day (8am–6pm)	€275
Office + Boardroom — week (5 consecutive days)	€995
Office + Boardroom — week (7 consecutive days)	€1,195

"Consecutive" means consecutive calendar days.

4.4  Standalone Out-of-Hours Access

Pre-booked by 2pm on the day; billed as booked; latest access 10pm.

Hire type	Extended hours rate
Daily hires	€45/hr (minimum 1 hour)
Weekly hires (5- and 7-day)	€30/hr, including two pre-arranged late evenings (to 9pm) per week at no charge

4.5  The Consecutive-Day Discount (clause 3.4) does not apply to Production Office or Boardroom rates. The cancellation and postponement provisions of clauses 3.8 and 3.9 apply to Production Office and Boardroom bookings.

5.  Health & Safety

5.1  The Customer must comply, and must ensure that all persons attending under its booking comply, with all health and safety regulations and directions in force at the Studios, whether imposed by Graco Studios/GTM Events or by any statutory body or Local Authority, and with the reasonable instructions of the Studio Manager.

5.2  The maximum occupancy of the Studio is [NUMBER] persons, or such other figure as is notified in writing for the space booked. The Customer must not exceed the stated maximum occupancy.

5.3  For any activity presenting an elevated risk — including but not limited to set construction, rigging, working at height, stunts or physical performance — the Customer must, on request, provide a suitable and sufficient risk assessment and method statement before the activity commences. Rigging and working at height may only be carried out by competent persons.

5.4  The following require the prior written consent of Graco Studios/GTM Events, which may be given subject to conditions: smoke, haze or fog machines; pyrotechnics or open flame of any kind; weapons or replica weapons; animals; and any other activity liable to trigger the fire detection system. The Customer is liable for all costs, including any fire brigade call-out charges, arising from an activation of the fire detection system caused by an activity for which consent was not obtained or the conditions of consent were not observed.

5.5  All electrical equipment brought onto the premises by or on behalf of the Customer must be safe, suitable for its intended use and, where applicable, certified or PAT-tested. Graco Studios/GTM Events may prohibit the use of any equipment it reasonably considers unsafe.

5.6  Smoking and vaping are not permitted anywhere on the premises other than in designated external areas.

6.  Hire of Services and Equipment

6.1  All Equipment and Services are supplied by Graco Studios/GTM Events entirely at the risk of the Customer. Graco Studios/GTM Events shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused, including consequential loss and loss of profit.

6.2  The Customer must notify Graco Studios/GTM Events at the time of supply if the condition of any Equipment is not acceptable.

6.3  In no circumstances shall Graco Studios/GTM Events be liable for any loss or damage, including consequential loss, however caused, arising out of the use or the inability to use the Equipment supplied or agreed to be supplied.

6.4  The Customer may not without the written consent of Graco Studios/GTM Events:

(a) remove the Equipment from the Studio premises; or

(b) modify or alter or tamper with the Equipment in any way; nor

(c) use the Equipment in a manner not recommended by the Manufacturer; nor

(d) allow or suffer the Equipment to be used by any untrained or unauthorised personnel; nor

(e) part with possession, sell, pledge, encumber or suffer any lien to be created on the Equipment.

6.5  Where at the request of the Customer Graco Studios/GTM Events supplies to the Customer the services of assistants, sub-contractors, freelancers or other persons, such persons shall be deemed to be the servant of the Customer and the said services shall be deemed to be rendered by the Customer, and Graco Studios/GTM Events shall not be liable for loss or damage of any kind however caused.

6.6  Graco Studios/GTM Events shall not be liable for any loss or damage howsoever arising out of any statement, advice, instruction or any other representation given or made by any servant of Graco Studios/GTM Events or any other person whose services are supplied to the Customer.

6.7  The hire period for Services or Equipment cannot be extended without the consent of Graco Studios/GTM Events, and published overtime rates will apply to hires that run over the booked time.

6.8  Equipment must be returned promptly at the end of the hire period in good condition (save for fair wear and tear). The Customer shall pay or compensate Graco Studios/GTM Events for the replacement value of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.

6.9  Equipment and Services may be provisionally booked by telephone and the booking should be confirmed by email within 24 hours. Hire of Equipment and Services is payable in full no later than 7 days after the shoot date unless otherwise agreed in writing. No refund is given for any Equipment hired for a shoot, including the lighting grid, that is not used on the day.

7.  Payment and Additional Charges

7.1  Unless otherwise agreed in writing, all sums are payable in accordance with clause 3.7. Prices may be varied without notice to the Customer, save that variations do not affect bookings already confirmed under clause 3.7.

7.2  Any due amount unpaid shall be liable to interest at 5% above the Bank of Ireland base rate.

7.3  The hire charge commences when the Studio and/or Equipment is made available to the Customer, whichever is the earlier, and terminates when the Studio and/or Equipment is surrendered or returned to Graco Studios/GTM Events or the agreed hire period ends, whichever is later.

7.4  Any additional Equipment, Services, staff or modifications to the Confirmation of Booking will be billed to and paid for by the Customer.

7.5  At the end of the hire period the Customer may be charged, at the discretion of Graco Studios/GTM Events, an additional rental where the Studio or any item of Equipment is delivered or returned to Graco Studios/GTM Events in a bad or damaged condition so as to preclude use or hire of the said Studio or Equipment.

7.6  Where Graco Studios/GTM Events is required to place a security deposit with any third party for the hire of any item of equipment, such deposit shall be paid to Graco Studios/GTM Events by the Customer when the booking is made.

7.7  Graco Studios/GTM Events shall have a general lien on any film, media or other equipment, digital or otherwise, or property in the possession of Graco Studios/GTM Events or in the Studio premises for the payment of any monies due to Graco Studios/GTM Events from the Customer.

8.  Payment Details

Bank: AIB, 100 Grafton Street, Dublin 2, D02 N671, Ireland

Account Name:	GTM Events Limited
Account Number:	04409079
Sort Code:	93-12-33
IBAN:	AIBK 93123304409079
BIC:	AIBKIE2D

Contact Details:

Company Name:	GTM Events Limited
Address:	Graco Studios, Unit 4, Finglas Business Center, Jamestown Road, Finglas, Dublin 11, D11 TV25, Ireland
Telephone:	+353 87 900 0007
Email:	info@gtmevents.com
Company No.	463068
VAT No.:	IE 9695152I ·

9.  Exclusions of Liability

Graco Studios/GTM Events shall not be liable to the Customer for any loss, damage, expense, liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:

(a) any damage to or loss of property by the Customer or the Customer’s servants or agents or any third party;

(b) any breakdown, stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by Graco Studios/GTM Events;

(c) any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment, unless such death or injury is directly attributable to the negligence of Graco Studios/GTM Events or the servants or agents of Graco Studios/GTM Events;

(d) any fines and/or legal costs incurred by Graco Studios/GTM Events or the Customer for any activity connected with the hire of the Studio or Equipment;

(e) any failure on the part of Graco Studios/GTM Events to comply with its obligations to the Customer due to any circumstances beyond the control of Graco Studios/GTM Events.

10.  Indemnity

The Customer shall at all times keep Graco Studios/GTM Events indemnified against all actions, proceedings, costs, charges, claims, expenses and demands whatsoever which may be made or brought against Graco Studios/GTM Events or the servants or agents of Graco Studios/GTM Events by any third party in respect of any alleged injury, loss, damage or expense arising out of or in connection with the use of the Studio or Equipment or Services supplied by Graco Studios/GTM Events, even where such injury, loss, damage or expense is caused wholly or in part by the negligence or breach of contract of Graco Studios/GTM Events, its directors, servants or agents, save in respect of any death or personal injury caused by the negligence of Graco Studios/GTM Events as aforesaid.

11.  Termination

Graco Studios/GTM Events may summarily terminate any hire contract with the Customer upon the happening of any of the following events:

(a) if the Customer shall fail to pay any of the monies due to Graco Studios/GTM Events or dishonour any cheque paid to it; or

(b) if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or, being an individual, shall be declared bankrupt or have a Receiving Order made against them; or

(c) if the Customer shall be in breach of any of the terms of these Conditions;

and any such termination shall be without prejudice to any rights accrued to Graco Studios/GTM Events against the Customer before the date of termination.

12.  Notices

12.1  Any notice under these Conditions, including cancellation and postponement notices under clauses 3.8 and 3.9, must be in writing and given by email to info@gtmevents.com (in the case of notices to Graco Studios/GTM Events) or to the email address stated on the booking form (in the case of notices to the Customer), or by post to the respective registered or stated address.

12.2  A notice sent by email is deemed received on the day of transmission if sent on a Working Day before 5.30pm, and otherwise on the next Working Day. A notice sent by post is deemed received two Working Days after posting.

13.  Applicable Law

These Conditions shall be read and construed in accordance with the Laws of Ireland.

14.  Variation, Severability and Waiver

14.1  These Terms and Conditions shall not be varied except by agreement in writing.

14.2  If any provision of these Conditions is held by any competent authority to be invalid or unenforceable in whole or in part, the validity of the remaining provisions and of the remainder of the provision in question shall not be affected.

14.3  No failure or delay by Graco Studios/GTM Events in exercising any right or remedy under these Conditions shall operate as a waiver of that or any other right or remedy, nor shall any single or partial exercise preclude any further exercise of that or any other right or remedy.

15.  Copyright

It is understood that the client is responsible for all copyright or licensing issues. Any copyright, licence fees or royalty payments due to any other client(s), artist(s) or party(s) for their copyrighted work (including "samples") used by the client are the responsibility of the client. The client will hold harmless Graco Studios/GTM Events for any action due to any of these violation(s) by the client.

16.  Force Majeure

Every effort will be made to carry out the contract, but its due performance is subject to cancellation by us or to such variation as we may find necessary as a result of the inability to secure labour, materials or supplies, or as a result of an act of God, war, strike, lockout or other labour dispute, fire, flood, weather conditions, legislation or other such cause (whether of the foregoing class or not) as may be agreed by the Customer.