2022 North-South Expansion Call for Proposals Submission Form

2022 Call for Proposals
Submission Form

Integrated Youth Services (IYS) Expansion
Northern Health Region
Southern Health/Santé Sud

Issue Date: August 10, 2022

Closing Date: September 29, 2022

Submission Form Outline

This submission form is composed of 8 sections, each pertaining to a particular scoring criteria. Feel free to use the outline below as a checklist to ensure all sections are completed prior to submitting.

Huddle is announcing a Call for Proposals from communities and service partnerships interested in establishing a Huddle youth hub in one of two specific regions in Manitoba – the Northern Health Region and Southern Southern Health/Santé Sud.
Please select the health region in which the proposed Huddle Youth Hub will be located.*

Northern Health RegionSouthern Health/Santé Sud

Criteria 1: Huddle Model
1.1 Huddle Site Primary Contact Information
Huddle Site Lead Agency Executive Director, Chief Executive Officer or equivalent

Huddle Site Lead Agency Chairperson of the Board or equivalent

Huddle Site Partner #1

Huddle Site Partner #2

Huddle Site Partner #3

1.3 Youth Hub Vision
- Please describe the vision for your proposed Huddle Youth Hub.
- In your response please include:
  - How will the proposed Huddle Youth Hub help your community in improving services and outcomes for youth and young adults? (aged 12-29)
  - How does your vision align with the Huddle vision, concept and core youth hub components detailed in the Call for Proposals?
  - Please describe your proposed youth hub (physical location, layout, amenities, look & feel, etc.) If you have a location(s) identified, please include the approximate square footage for the space dedicated to the youth hub.
    
    Applicants may also choose to attach up to two pages of diagrams – e.g. photos, floor plans – to support a description of the space
Please describe the vision for your proposed Huddle youth hub:

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File Upload

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Criteria 2: Collaboration Across Your Partnerships
2.1 Lead Agency and Governance Partner Experience
- Please describe the partnership or team leading your youth hub, including the Lead Agency and Core/Governance Partners.
- In your response please include:
  - What strengths (leadership, organizational infrastructure, knowledge of the community, previous experience on similar projects) do these organizations bring to this partnership?
  - Are you able to offer services across the range of Huddle’s six core service components, at least in some degree?
  - If not, what are your plans to address those gaps in the future? Please describe any significant local/regional barriers to addressing these gaps.
Please describe the partnership or team leading your youth hub,including the Lead Agency and Core/Governance Partners.

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2.2 Integrated Youth Services
- Please list the committed and in discussion partnerships, as well as details of the services for youth and families, that will be provided by your proposed integrated youth services Huddle youth hub.
- Each table below is specific to one of the 6 core services components: mental health, substance use, Indigenous programming, primary care, peer support, and social services. There are 8 lines per service component. However not all 8 lines must be filled in. If you find yourself running out of room and have more partnerships than the table allows, please reach out to youthhubs@unitedwaywinnipeg.ca.
- Clearly identify which element(s) of the integrated service model will be provided by which organization(s), including estimated Full-Time Equivalents (FTEs) and/or hours per week (please specify) and whether the service would be provided through in-kind contributions or would be provided by the Huddle funding.

Please list the existing, planned and potential Mental Health partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Mental Health 1
Mental Health 2
Mental Health 3
Mental Health 4
Mental Health 5
Mental Health 6
Mental Health 7
Mental Health 8

Please list the existing, planned and potential Indigenous Programming partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Indigenous Programming 1
Indigenous Programming 2
Indigenous Programming 3
Indigenous Programming 4
Indigenous Programming 5
Indigenous Programming 6
Indigenous Programming 7
Indigenous Programming 8

Please list the existing, planned and potential Substance Use partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Substance Use 1
Substance Use 2
Substance Use 3
Substance Use 4
Substance Use 5
Substance Use 6
Substance Use 7
Substance Use 8

Please list the existing, planned and potential Primary Care partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Primary Care 1
Primary Care 2
Primary Care 3
Primary Care 4
Primary Care 5
Primary Care 6
Primary Care 7
Primary Care 8

Please list the existing, planned and potential Peer Support partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Peer Support 1
Peer Support 2
Peer Support 3
Peer Support 4
Peer Support 5
Peer Support 6
Peer Support 7
Peer Support 8

Please list the existing, planned and potential Social Services partnerships:

	Description of Service or Resource to be Provided	Lead Agency/ Partner Organization Name/Huddle Staff	FTE or hours per week	Huddle Funding or In-Kind Contributions	Status
Social Services 1
Social Services 2
Social Services 3
Social Services 4
Social Services 5
Social Services 6
Social Services 7
Social Services 8

Criteria 3: Youth and Family Engagement
3.1 Meaningful engagement of youth and families is a critical element of the integrated youth services model and the Huddle concept
Please describe: a) Your organization’s and/or Governance Partners’ experiences working collaboratively with youth and their families; b) How your proposed Huddle Youth Hub will engage and work with youth and families to ensure meaningful participation in developing a youth-friendly space, service delivery, communications, evaluation, etc. on an ongoing basis; and c) How youth and families have been engaged in developing this Call for Proposals application.

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Criteria 4: Commitment to Service Integration and Working Differently
4.1 Organizational and Governance Structures

Integrated service models have unique organizational and governance structures designed to drive and support collaboration, systems transformation and integration of youth-focused service delivery.
Please describe the structure of your proposed Huddle youth hub, including your planned organizational structure and the proposed governance structure, including all youth, family and stakeholder advisory tables or committees. In your response, please identify who in your organization will lead the systems transformation and development of the organizational and governance structures.

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File Upload for Diagrams or Charts of Organizational Structure

Optional
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4.2 Working Differently

Please describe how your proposed Huddle site will support an integrated service model and commit to working differently.
What are your proposed hours of operation? (youth-friendly hours outside the standard 8:30 – 4:30 strongly preferred)

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How will the hub be low/no barrier access (walk-in options, self-referrals, online services, physical accessibility, location convenient for walking/bus routes, transportation options offered, child minding offered, etc.)?

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How will the hub begin to integrate services beyond co-location?

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Who are the champions at various leadership levels and how will they provide sustained support during the implementation and operationalization of the hub?

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Criteria 5: Demonstrated Community Value and Impact
5.1 Community Data

Please answer the following questions to help us learn about your community.
What is the community or catchment area your youth hub is proposing to serve?
According to the latest Canada Census data, what is the population size of the community or catchment area your Youth Hub proposes to serve?
According to the latest Canada Census data, what is the population size of youth and young adults aged 10-24 years in your community
(Note: While Huddle may serve young people aged 12-29 we ask for an age range of 10-24 here due to the limitations of the available census data).
What is the prevalence of low income based on the low-income measure, after tax (LIM-AT) (%) (all ages)?
Please provide additional local data points that describe the diversity, characteristics and needs of your community, including information regarding any historically marginalized/vulnerable groups the Youth Hub would plan to work with
5.2 Local Strengths and Gaps in Service
Please identify the specific strengths of your community that the hub will build on, as well as currently existing gaps, barriers and/or breakdowns in the experiences of youth and their families in accessing services locally. What are the specific and unique complexities of the local system that can make service delivery, access and treatment challenging? How would the proposed Huddle site help address these challenges?

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5.3 Community Letters of Support
Letters, statements or other creative indications of support (e.g, a video) from youth, your Lead Agency’s board and/or your Governance or Service Partners, demonstrating their commitment to collaboration and systems transformation, are an important aspect of being ready to establish a youth hub. Please upload these letters below. Other community supporters may include the local reeve/mayor, schools or school divisions, regional health authorities, nearby First Nations or Indigenous communities, and others.
Minimum of two, at least one must be from your Lead Agency’s governing body (Board, First Nation Chief, etc.)

Please upload Letters of Support here:
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Video link (if applicable)

Criteria 6: Capacity to Support Diversity, Inclusion, Cultural Safety and Health and Social Equity
6.1 Please tell us about your previous experience engaging historically marginalized/vulnerable youth

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6.2 Please describe how your Huddle youth hub will work to integrate principles of access, equity, and inclusion and work to ensure access to culturally appropriate services that meet the diverse needs of your community

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Criteria 7: Active involvement in the Huddle Network

Key components of the Huddle strategy include: a common evaluation framework, standardized measures, data management, data submission processes and continuous quality improvement; and site participation in a common Huddle brand identity & communications strategy, including social media.
7.1 Please describe how your proposed Huddle will contribute to these activities. What do you hope to gain from being part of a provincial IYS network? How does your structure ensure that you have the capacity to actively participate in the Huddle network, including adopting a common evaluation framework and a common brand identity and communications strategy?

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Systems Considerations: Resources and Capacity
8.1 Huddle Site Location
Do you currently have a space identified?

YesNo
Is the space owned by your organization or leased for a term?
Is the facility currently zoned for the delivery of health care services?
What is the anticipated time required for any needed local land use planning and / or renovation approvals?
What is the estimated cost of renovations to the space?
As part of preparing your proposal, we encourage you to investigate possible physical locations in your community that consider: accessibility, proximity to active and public transportation options, and a “storefront” location visible to young people and their families. Other considerations include if the facility is zoned for the delivery of health care services, the anticipated time required for any needed local land use planning and/or renovation approvals, and the estimated cost of renovations to the space. Please describe the viable youth hub space options in your community that you have investigated to date:

Note - The purpose of this question is to anticipate and understand the projected timelines for opening a Youth Hub inyour community0/300
8.2 Projected Budget

Please complete the 2022 North-South Expansion CFP Budget Template and upload the completed template below.
- Microsoft Excel
- Google Sheets
Funding will be provided across two new Huddle sites to support the transition to offering integrated services, and to enhance services to achieve alignment with the Huddle vision, values, critical service elements and desired outcomes.

The 2022 North-South Expansion CFP Budget Template are intended as guides to determine the resources required to open and operate a Huddle site. The template is broken into two sheets:
- Fiscal Year 2022/2023 - January 1 to March 31, 2023
  - Projected costs should be calculated based on early start-up costs for this time period
  - Up to $245,000 of Huddle funding
- Fiscal Year 2023/2024 - April 1 to March 31, 2024
  - Up to $400,000
  - Budget projections should recognize a ramp up of hub activities in 2023/24
In-Kind Contributions:
- In-kind resources include the existing staffing and resources you and your integrated youth services partners will commit and bring together in order to establish your Huddle site.
- It is anticipated that each Huddle locations in-kind contributions will differ depending on the size of community and existing resources. Note – it is anticipated that in-kind contributions may look very different for smaller rural communities with fewer existing resources
Other Sources of Funding:
- Other sources of funding include other monetary cash contributions to the proposed hub that may come from other community development funding, local levels of government, First Nations’ trusts, other philanthropic funding, etc.
If you have any technical difficulties filling out or submitting the budget template please don't hesitate to reach out to youthhubs@unitedwaywinnipeg.ca.
Budget Template Upload*

Please ensure both sheets (accessible by tabs at the bottom of the excel file) are filled in prior to submission.
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8.3 Endorsements

In signing this submission, the organization that has been identified as the Huddle Lead Agency confirms its commitment to the process, and that the information provided in this proposal is complete and correct. Two signatures are required for submission.
Signed for and on behalf of:*
Organization Name
by its authorized representatives:     *

Clear
Position Title*
Executive Director, Chief Executive Officer or equivalent
Name*

First NameLast Name
Date*

MonthDayYear
Date
by its authorized representatives:    *

Clear
Position Title*
Chairperson of the Board or equivalent  
Name*

First NameLast Name
Date*

MonthDayYear
Date
Huddle is an initiative of the Government of Manitoba, together with United Way Winnipeg and other philanthropic partners, including:

Bell – Graham Boeckh Foundation Partnership, RBC Foundation, The Winnipeg Foundation, The Moffat Family Fund at The Winnipeg Foundation, The Réseau Compassion Network
Should be Empty:

2022 Call for Proposals Submission Form

Integrated Youth Services (IYS) ExpansionNorthern Health Region Southern Health/Santé Sud

Issue Date: August 10, 2022

Closing Date: September 29, 2022

Submission Form Outline

Huddle is announcing a Call for Proposals from communities and service partnerships interested in establishing a Huddle youth hub in one of two specific regions in Manitoba – the Northern Health Region and Southern Southern Health/Santé Sud.

Criteria 1: Huddle Model

1.1 Huddle Site Primary Contact Information

1.3 Youth Hub Vision

Criteria 2: Collaboration Across Your Partnerships

2.1 Lead Agency and Governance Partner Experience

2.2 Integrated Youth Services

Criteria 3: Youth and Family Engagement

3.1 Meaningful engagement of youth and families is a critical element of the integrated youth services model and the Huddle concept

Criteria 4: Commitment to Service Integration and Working Differently

4.1 Organizational and Governance Structures

4.2 Working Differently

Criteria 5: Demonstrated Community Value and Impact

5.1 Community Data

5.2 Local Strengths and Gaps in Service

5.3 Community Letters of Support

Criteria 6: Capacity to Support Diversity, Inclusion, Cultural Safety and Health and Social Equity

Criteria 7: Active involvement in the Huddle Network

Systems Considerations: Resources and Capacity

8.1 Huddle Site Location

8.2 Projected Budget

8.3 Endorsements

Huddle is an initiative of the Government of Manitoba, together with United Way Winnipeg and other philanthropic partners, including:

2022 Call for Proposals
Submission Form

Integrated Youth Services (IYS) Expansion
Northern Health Region
Southern Health/Santé Sud