Payroll Service Onboarding Form

Payroll Service | Client Onboarding Form
Client's Name*

First NameLast Name
Title*
ex: CEO, President, CFO
Phone Number*
E-mail*
example@example.com
I confirm that I am authorized to provide the requested information.*

Yes, I am authorized
Legal Entity Name of Business*
This should be the name on file with the IRS. Not DBA.
What type of entity is your business?*
DBA Name (If any)
FEIN (enter with no dashes)*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Owner Name (if different from client name)

First NameLast Name
Owner Country*
Have you already processed payroll in the current year?*
Choose features to be included in the payroll information (Choose all that apply)*

Tipped EstablishmentGeneral Ledger IntegrationEmployee AccessGarnishment Payment ServicesLabor Law Posters (additionall fee)HR 411 (additional fee)Worker's Compensation (additional fee, quote will be provided)
Please select the pay frequency of your company (Choose One)*

WeeklyBi-WeeklySemi-MonthlyMonthlyQuarterlyAnnually
Number of employees currently employed*
Number of Employees paid this year that are no longer employed*
If none, please enter 0
What will be the first payday for your company utilizing our services?*

MonthDayYear
Date
When does the pay-period for the check date identified above end?*

MonthDayYear
Date
Please upload a voided check that shows your payroll account routing and account number.*

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Will the account above also be used for employee net payroll amounts?*

YesNo
Are you a seasonal employer?*

YesNo
Is the business FUTA exempt?*

YesNo
In what state is your business located?*
State Unemployement Insurance ID*
If applied for, enter "Applied For", if none, enter "None".
SUI Rate (Please enter as a %)*
SUI Exempt?*

YesNo
Upload Employee Information

Click below to view an easy-to-use template you can use to enter your employee information. To use this template:
1. Right Click the link below to view the spreadsheet in a new browser tab.
2. Click "File" on the top left of the spreadsheet.
3. Select "Save As".
4. Click "Download a Copy" to save the template locally on your computer.
5. After you have downloaded a copy please close out the Excel tab.
6. Fill out the excel spreadsheet and upload it below.
Please DO NOT enter ANY employee information directly into the online template. The template must be downloaded locally to maintain the privacy of all employee info.

CLICK TO VIEW TEMPLATE
Upload Employee Information. See above to download Excel template.*

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Prior Payroll Reports and Proof of Tax Deposits.

Below, upload prior payroll balance information for this tax year.

There are two different types of prior payroll balances that are required for setup and outlined below.
1. Current quarter payroll requirements
  - Consolidated Current Quarter payroll summary with employee and company totals for any payrolls processed outside of Jason W Simpson PA
  - Payroll by payroll detail by check date with employee and company totals
  - For client's with COVID earnings, proof of federal deposits to determine if clients used the available credits
  - Proof of FUTA Deposit made for the current quarter-to-date
2. Prior-quarter payroll reports with a detailed earnings and deductions breakdown:
  - Consolidated YTD for prior quarters if client DID NOT have COVID earnings
  - Individual QTD reports by quarter with employee and company totals for clients who HAD COVID earnings
  - Federal 941, State Income and SUI returns for all prior quarters
  - Proof of FUTA deposits, prior to quarter-to-date, if applicable
3. For 943/944 filers:
  - YTD payroll summary reports by check date with individual reports for each check date to include employee and company totals and EFTPS reports for any deposits made by the client YTD.
Upload prior payroll balance information for this tax year.*

ex: Payroll summary by employee, payroll history report by employee.
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Know Your Client

Please upload 1 of the required KYC document

KYC is the process we use to verify the identity of our clients and is required to meet anti-money laundering obligations. The forms listed below will be required to submit your order. As we partner with you it is important that we perform due diligence on each client.

Required Forms (only 1 of the 5 is required):
- Fed Proof (SS4)
- Jurisdiction document with state ID number (SIT, SUI, SDI, etc.); must include legal entity name
- Prior tax filings (Fed and/or state)
- Entity formation documents:
  - Corporations/LLC: Certificate/Articles of Incorporation
  - Partnership: Partnership Agreement
  - Sole Proprietorship: Photo identification (i.e., driver’s license, passport) of the owner and a business license
- Certificate of Good Standing certified by the state
Upload one of the above mentioned forms.*

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Have you utilized any of the recent COVID-19 legislation relating to payroll, tax credits or deferrals?*

YesNo
How will you pay your employees?*

Direct DepositFirm Pre-Printed Checks (ex: Quickbooks)A Combination (Some direct deposit, some paper checks)
Should be Empty:

Payroll Service | Client Onboarding Form