STUDENT VILLAGE WITHDRAWAL FORM

Accommodation
STUDENT VILLAGE WITHDRAWAL FORM

PLEASE FILL IN THIS FORM IF YOU NO LONGER STAYING AT STUDENT VILLAGE. THIS FORM IS TO BE SUBMITTED WITH REFUND REQUEST AND BANK DETAILS DOCUMENTS.
Firstly, kindly fill in the Refund Request Form available in the Finance Treasury servicedesk and save in PDF or Jpeg before upload.

https://servicedesk.swinburne.edu.my/app/fba_servicedesk/ui/requests/add
Finance Refund Request form*

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Bank Details screenshot/ copy of bank statement*

Receiver's Bank Details screenshot/copy of your bank statement/online banking webpage)
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Authorization Letter (If you are using 3rd party account and recipient)

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RESIDENT'S INFORMATION
Given Name*
Family Name/ Surname
Student ID No.*
Student Email.*
Mobile Number*
NOTICE OF WITHDRAWAL FROM STUDENT VILLAGE

REFERENCE TO YOUR BOOKING CONFIRMATION YOUR CHECK OUT DATE IS END OF YOUR TENURE.
Building*

SV2 Female blockSV3 Male blockSV1 Male block
Room Number*
Number only
Your current room options

Standard Single (Single with Fan) - RM950 per monthStandard Twin (Twin Sharing with Fan) - RM540 per monthStandard Plus Single (Single with Air Conditioning) - RM1250 per monthStandard Plus Twin (Twin Sharing with Air Conditioning) - RM950 per month
My withdrawal reason*

End of TenurePersonal ReasonComplete studyUnaffordable priceUnsatisfactory facilities and servicesBetter off-campus accommodationUnsafe environmentFriend’s preference (follow friend move out, unable to tolerate roommate)Unable to adapt to Student Village cultureOther
My Check Out Date*

MonthDayYear
Please note that your check out time is 12noon.
Account to refund*

Your personal account3rd party accountContra off to Tuition Fees
RESIDENTS CHECKLIST TO CHECK OUT AND REFUND*

Submit Hostel Withdrawal FormDeposit refund to resident. Attached along resident's Bank Details screenshot/copy of your bank statement/online banking webpage)Refund Request FormI HAVE COMPLETED THE CHECKLIST ABOVEOther
RESIDENTS CHECKLIST TO CHECK OUT AND REFUND*

Submit Hostel Withdrawal FormDeposit refund to 3rd party account (1) Authorization Letter from Resident (2) attached along authorized person's Bank Details screenshot/copy of your bank statement/online banking webpage)Refund Request FormI HAVE COMPLETED THE CHECKLIST ABOVEOther
Refund of the rental deposit will be subject to the Hostel’s Terms & Conditions. The refund process may take up to 4 weeks starting from your current end of Tenure Period.

STUDENT’S DECLARATION (Please use Fill & Sign)

I affirm that the documents are complete and the information contained within this form is correct. The university shall not be responsible for any loss due to misinformation provided and incomplete documents.
Student signature
Date

MonthDayYear
Date
GENERAL PRIVACY STATEMENT
Swinburne University of Technology Sarawak Campus collects, uses and destroys personal data in accordance with our Privacy Collection Notice at https://www.swinburne.edu.my/privacy/privacy-collection-notice

ROOM CLEARANCE AFTER CHECK-OUT (for office only)
PLEASE PROCEED TO CLICK SUBMIT BUTTON
FOR OFFICIAL USE ONLY - WARDEN / ACCOMMODATION STAFF

THIS SECTION TO BE COMPLETED BY STAFFS
Bed divan

Good ConditionNeed repairDefect foundOther
Bed side cabinet

Good ConditionNeed repairDefect foundOther
Study table and chair

Good ConditionNeed repairDefect foundOther
Blind/ Curtain

Good ConditionNeed repairDefect foundOther
Wardrobe

Good ConditionNeed repairDefect foundOther
Wall Cabinet

Good ConditionNeed repairDefect foundOther
Door access card

ReturnLostOther
Ceiling Fan

Good ConditionNeed repairDefect foundOther
Room Lighting

Good ConditionNeed repairDefect foundOther
Air-Condition

Good ConditionNeed repairNeed cleaningNot applicable
Wall surface

Good ConditionNeed repairDefect foundOther
Room cleanliness

No leftover / messRoom left in messy/dirty condition
Penalty Imposed (RM)
DEDUCTION FROM ROOM DEPOSIT. ANY CHARGE TO REPAIR / CLEANING DURING TENURE WILL BE BEARED BY THE RESIDENT
Utility charges (RM)
DEDUCTION FROM RM500 UTILITY DEPOSIT
Verified by:
Date

MonthDayYear
Date
APPROVAL FOR WITHDRAWAL & REFUND (for office only)
Should be Empty:

Accommodation

STUDENT VILLAGE WITHDRAWAL FORM

RESIDENT'S INFORMATION

NOTICE OF WITHDRAWAL FROM STUDENT VILLAGE

GENERAL PRIVACY STATEMENT

PLEASE PROCEED TO CLICK SUBMIT BUTTON

FOR OFFICIAL USE ONLY - WARDEN / ACCOMMODATION STAFF