Camper Liability and Terms & Conditions

Liability Hold Harmless Agreement

1. In consideration for participating in any CampGrace Program/Class and other valuable consideration,I hereby RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE Project Elevate - Camp Grace, (herein after referred to as CAMP) at 6358 W White Mountain Blvd,Lakeside, AZ 85929, from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, or sickness, including death, that maybe sustained by CAMP, or to any property belonging to CAMP, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES, or otherwise, while participating in such activity, or while in, on or upon the premises where the activity/event is being conducted or in transportation to and from said premises.

2. To the best of my knowledge, I, or my child, can fully participate in this activity/event. I, or my child, am fully aware of risks and hazards connected with the activity, including but not limited to the risks as noted herein, and I, or my child, hereby elect to voluntarily participate in said activity/event and to enter the above-named premises and engage in such activity/event knowing that the activity/event may be hazardous to me. I, OR MY CHILD, VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR ANY RISKSOF LOSS, PROPERTY DAMAGE OR PERSONAL INJURY, SICKNESS, INCLUDING DEATH, that maybe sustained by me or my child, or any loss or damageto property owned by me or my child, as a result of being engaged in such an activity, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES or otherwise.

3. I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS THE RELEASEES from any loss, liability, damage, or costs, including court costs and attorney's fees, that may incur due to my, or my child's participation in said activity, WHETHER CAUSED BY NEGLIGENCE OF RELEASEES or otherwise.

4. It is my express intent that this Release and Hold Harmless Agreement shall bind the members of my family and spouse (if any), if I am alive, and my heirs, assigns, and personal representative, if I am not alive, shall be deemed as a RELEASE, WAIVER, DISCHARGE AND COVENANT NOT TO SUE the above named RELEASEES. I hereby further agree that this Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the State of Arizona.

5. I UNDERSTAND THAT CAMP GRACE WILL NOT BE RESPONSIBLE FOR ANY MEDICAL COSTS ASSOCIATED WITH AN INJURY OR SICKNESS I OR MY CHILD MAY SUSTAIN.

6. My child and I further agree to become familiar with the rules and regulations of CAMP concerning student conduct and not to violate said rules of any directive or instruction made by the person or persons in charge of said activity/event and that my child and I will further assume the complete risk of any activity done in violation of any rule or directive or instruction.

7. I also understand that I should and am urged to obtain adequate health and accident insurance to cover any personal injury to myself or my child which may be sustained during the activity or the transportation to and from said activity/event.

8. I ALSO UNDERSTAND THAT I AM RESPONSIBLE FOR ANY DAMAGE I OR MY CHILD CAUSE TO THE FACILITIES.

 

IN SIGNING THIS RELEASE, I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing Waiver of Liability and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representations, statements, or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen(18) years of age and fully competent; and I execute this Release for full, adequate and complete consideration fully intending to be bound by same.

MEDICAL AGREEMENTS

 

All health and accident expenses will be covered by each family’s medical insurance. Parents are responsible for providing proof of medical insurancefor their children. If a provider does not accept your family’s insurance, it is your obligation to pay the costs of the medical service. Please provide insurance information.

• Glasses: Please send a second set of glasses with each camper. Also, please make sure to indicate that he or she wears glasses or contacts on the health form.

• Special dietary needs: If your child has any other special dietary needs, please add it to the health form.

• Contagious disease: Please advise camp of any contact your child has had with any contagiousdisease 72 hours prior to camp start date. If your child has a cough, cold, rash, fever, lice, conjunctivitis/pink eye, or any throat problem in the days before camp begins, please contact us so we can make a plan for when they can join us in good health!

 • Head lice: When campers arrive at camp, our medica lstaff or a lice service checks them for lice and nits. If any are found, we hire a lice treatment service to come to camp and treat the camper and his or her belongings on-site. We ask parents to reimburse us for the cost of this service ($250).

• Sick campers: If your camper is feeling under the weather at camp, he or she will receive comforting and professional care. We are supported by a team of local doctors if specialists are needed. The camp is a few minutes from a complete network of health care providers and roughly 5 minutes from a major hospital.

• Health Lounge: Camp Grace Health Lounge is a warm, welcoming environment that’s centrally located.

• When do we call home? We err on the side of contacting parents. We will always call to inform parents if: a camper has been in the Health Lounge overnight; a camper has been placed on prescription medication, or a camper has been taken out of camp for medical care. Parents will not be notified if a child spends less than 24 hours in the Health Lounge or receives a routine diagnosis and treatment, which could include a cut, bug bite, sore throat, or headache.• Camper health and safety orientation: All campers will receive a health and safety orientation at the start of camp, which covers topics including daily hygiene and handwashing, food safety, Lyme disease prevention, poison ivy identification, appropriate behavior and relationships, safety rules, and what to do in the event of an illness or injury.

TERMS & CONDITIONS

 

Cancellation/Refund Policy

If a session is canceled by Camp Grace, the full fee will be refunded. Campers may withdraw from the program up to 45 days in advance and will be given a full refund. Cancellations made after 45 days prior to the start date, will not be entitled to a refund. Any payments made (deposit or full payments) after this time will not be refunded.

Prohibited Behaviors

Campers are suspended from camp if they bring any of the following items: vape pens, drugs, tobacco, alcohol, firecrackers, weapons, or other dangerous instruments. Campers may also be sent home if they are out of their cabin at night, have pre-existing behavioral or medical conditions that were not communicated to camp, or engage in criminal or sexua behavior. Inappropriate language is not tolerated. Within the camp’s discretion, a camper who is suspended may be allowed back in a subsequent session.

Food

Please do not bring or send candy, gum, or other foods to camp. Some members of our community have severe food allergies, so this rule is strictly enforced.

Calls Home

The camp policy regarding campers calling home is based on the understanding that phone calls can be the most challenging form of contact for campers. Our camp environment is a happy, self-contained community. Phone calls often create a sudden intrusion causing campers to experience feelings that override the good intentions that motivated the phone call. Hearing a parent's voice can be difficult even for a well-adjusted camper. So, we do not encourag ephone calls. *Unless a call has been scheduled by parents, campers are not allowed to call home. *You can always call the office to check in on how you rcamper is doing, and our unit heads are always availableto update you about your camper's progress.

Electronic Devices

Driving into camp, you will notice a sign that reflects our aspiration for campers: “At Camp Grace, we unplug so we can really connect.” To this end, we are a screen-free camp, and devices with screens are strictly prohibited. This includes phones, tablets, kindles, iPods, cameras, handheld game systems, and  all other devices with screens. Any camper using a cell phone (or a device to access the internet) will have the device confiscated and returned after camp. If there is a second violation, the camper will be suspended for a day. Parents will be required to pickup and return the camper at their parents’ expense.

Photography

We have photographers who takes countless pictures throughout the camp experience to capture all the memories and will provide a way for you to see them. These photographs may be posted to social media and/or used for advertising purposes. Please follow @campgraceaz on Instagram and/or Facebook to follow along on the campers adventures! For privacy reasons and to avoid any photography in the bunks we do not allow campers to bring cameras to camp.

Bullying

We strive to protect every member of camp from bullying. In addition to creating a culture of kindness, Camp Grace has a three-strike policy for bullying behavior. For the first incident, the offending camper will participate in a meeting with camp leadership staff. If there is a second incident, the camper’s parents will be notified. If there is a third incident, the camper will be sent home.

Valuables and Money

Valuables: Please do not let your child bring any valuables to camp. If you would be upset if a particular item is lost or broken, the item should stay at home.

Supervision

Each camper must be in the range of sight or hearing of a staff member at all times. Our top priority is keeping campers safe and healthy, followed closely by ensuring they have a fun, friendship-filled, and memorable summer.

Dress Code

Our dress code helps maintain a safe and comfortable environment. We reserve the right to ask anyone to change if deemed necessary by the camp staff.

Footwear

During the day, campers are required to wear socks and closed-toed sneakers. This prevents injury and enables campers to move freely around the camp. Campers may wear sandals to evening events.

Tops and Bottoms

Clothing should not contain inappropriate slogans or images. We do not permit revealing clothing for boys or girls, including visible bra-straps, see-through clothing, crop tops with tummies showing, etc.

Sunblock: Sunblock is part of our dress code – you aren’t fully dressed without it!

Camp Property

Anyone who intentionally damages or defaces camp property is liable for such damage, and families will be charged accordingly. This includes writing names on cabins or beds.

Privacy

To protect each camper’s privacy, campers are only permitted in their own bunks. Under no circumstances may boys or girls enter the opposite gender’s bunk. Campers may not bring cameras or take photographs in bunks, bathrooms, or other private areas.

PHOTO RELEASE FORM

I grant permission to Project Elevate - Camp Grace, its agents, and its employees the irrevocable and unrestricted right to produce photographs and video taken of my child, myself, and members of my family while at Camp Grace for any lawful purpose including publication, promotion, illustration, advertising, trade, or historical archive in any manner or in any medium by Camp Grace or the American Camp Association. I hereby release Project Elevate - Camp Grace and the American Camp Association and its legal representatives from liability for any violation or claims relating to said images or video.

Furthermore, I grant permission to use the statements of my child, myself, or my family members given during an interview or evaluation with or without my name for the purpose of advertising and publicity without restriction to time limit or geographic area. I waive my right, my child’s rights, and my family’s rights to any and all compensation stemming from the use of these materials.