Terms and obligations of agreement:
1. Community building rental requires a $50.00 deposit to be paid to the Absentee Shawnee Housing Authority ("ASHA") prior to use of the building. The deposit is refundable after inspection of the building is performed by ASHA personnel. If no charges are made against the deposit for damages and/or cleaning, the full deposit will be refunded. Deposit will be ready within ten (10) business days after inspection.
2. Inspection of the building will take place the following business day after the event. Renter may request to be present during inspection. Renter must advise ASHA at the time of signing this agreement if they wish to be at the inspection so a time can be scheduled for the inspection.
3. Renter requesting the building on a regular basis (more than 3 times per month), the following will apply: A one-time deposit is required in the amount of $100.00 held non- refundable until the last event then upon completion of inspection the deposit may be refunded. The deposit may be fully refunded only when damages and/or cleaning costs are not incurred.
4. Renter will be provided a statement for any charges made against deposit.
5. The renter agrees to pay the Absentee Shawnee Housing Authority at the rate as follows according to the chart below:
| Requested Rent Time |
Non AST Member Rates |
Enrolled AST Member Rates |
| 4 hours (minimum) |
$50.00 |
$25.00 |
| 24 hours (full day) |
$100.00 |
$50.00 |
| 7 days (full week) |
$250.00 |
$150.00 |
The Absentee Shawnee Housing Authority will only approve rent times listed above. If additional time is needed this will require Board approval on a case by case basis.
Payment for usage of building must be paid in advance. Acceptable forms of payment are check, cashier's check, money order and credit card. Rate adjustments will not be made after the event if the allotted time was less than requested by Renter. The Renter may request in writing to the Executive Director for rate adjustments only in emergency or unforeseen circumstances on a case by case basis.
6. Renter is responsible for clean-up after event held at the community building. Clean-up will include but not limited to removing all trash, sweep/mop floors, cleaning kitchen and restrooms and putting chairs and tables back to the original location. Cleaning supplies will be furnished by ASHA.
7. Thermostat is to remain on 72 degrees. Adjustment to the thermostat may result in charge being applied to the deposit.
8. The Absentee Shawnee Housing Authority will furnish supplies for restrooms (tissue, paper towels and soap).
9. ASHA shall provide Guest WIFI to the Renter during the event.
10. Twenty (20) folding chairs and six (6) tables have ben placed in the community building and will be inventoried during each inspection. The renter will be responsible for any tables or chairs that are removed from the building. Depending on the availability, additional tables and chairs my be requested by the Renter.
11. Rental fees stated within this agreement will be strictly enforced with no exceptions.
12. The Absentee Shawnee Housing Authority reserves the right to refuse rental of the building to any person or persons who may wish to conduct events that may disturb or disrupt the tenants living in the community.