Stallholder Booking Form

LUTON AFROFEST

Stallholder booking form
Type of Business*
Business name*
Name*

First NameLast Name
Mobile*
Address of company*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
MARKETING DETAILS

The details you provide below will be used to help promote your stall during the lead up to the event.
Company blurb*
Tell us in 200 words or less a bit about your company that we can use for marketing and social media.
Social media page *
Facebook and/or Instagram and/or hashtag
Website
Stall Signage
e.g MR DUMPLING Please note: The name you provide will be printed in CAPS (MAX 25 characters including spaces). Food Trucks: Please still provide us with your trading name for the event for marketing purposes.
BANK DETAILS

Please provide your preferred bank account details for transaction deposits. This information will be strictly confidential and only used in relation to Sydney Night Noodle Market.Please also upload a copy of the first page of the bank account statement associated with the above account details. Please ensure that Bank Account Name, BSB and Account Number are visible. This is to confirm your funds are deposited into the correct account.
Remittance payable to UNIKA Bank name Natwest Sort Code 601328, AC No. 54753724 (Please indicate business name as ref)*
Type of Stall*
Size of Stall*
Number of staff /Volunteers*
Picture of Stall

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POINT OF SALE (POS)

Please refer to the Stallholder Manual for further details. Installing the POS system will incur a fee of $50 (+ GST) per terminal.
Will your stall have POS system?

YesNo
Upload a logo that you will like us to include in our marketing

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OPERATIONAL DETAILS

Please note: All stallholders are required to have a Temporary Food Permit or Licence in order to trade at the event. Please ensure you apply for this no later than 1 month prior to the event opening in order to ensure there is enough time for processing.
Have you applied for your Temporary Food Permint (TFP)?

Yes, I have my TFP numberYes, but I am waiting to receive my TFP numberNo, I have no applied yet
Temporary Food Permit (TFP) Number
Or application reference number
Please upload your Temporary Food Permit (TFP) certificate

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Public Liability Insurance (PLI) provider & number
Please include current PLI policy number. If cover expires before the end of the event please email your new updated certificate of currency to your Account Manager.
PLI expiry date

MonthDayYear
Date
Copy of Public Liability Insurance (policy number and expiry date must be visible)

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Employees Liability Insurance
Current Workers Compensation Insurance or Accident Protection Insurance is a compulsory requirement to hold a stall at the Afrofest. Regardless of whether the exhibitors facility is staffed by family members or volunteers, this is a legal requirement.
Expiry date

MonthDayYear
Date
Copy of certificate (policy number and expiry date must be visible)

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STALL DETAILS AND REQUIREMENTS
Stall type*

Arts/crafts 3mx3m Stall - £70Food Truck/Stall. - £250Charity Informational Stall - £50Business Stall - £120SailFlag display Stage area £25
STALL REQUIREMENTS
All stalls shall be 3mx3m size , if your stall is bigger than these measurements please seek approval from our team. We are not providing tables or chairs please ensure you supply your own. If required please notify us in advance to make arrangements for same additional costs maybe incured.
Single Stall or Food Truck

power source not requiredpower source required (additional fee of £20 required)
Double Stall

Only on agreed terms will they be allowed please confirm with our team prior to the event.
Do you require additional space?

YesNo
What additional space do you require?

Double Stall - £140
Additional space will only be offered at a point that we still have space to provide. We need to consider everyone gets a chance to have a stall first before this is agreed.
Will you be supplying your own small fridge/freezer? (Must be stored inside your stall)

YesNo
Please note: There will be limited acccess to power, however if you are in a situation where you believe you will need access, our team will assess your situation and make a judgement on the potential outcome. This may affect the placement of your stall to accomodate your request. There will be additional costs associated with this request.
GAS EQUIPMENT

Please note: Gas will be hard plumbed at this event. There will be no gas bottles allowed onsite
Will you be using gas at your stall?

No
Pleasae indicate the total number of gas appliances in your stall if it is fitted to your truck.
Please list the gas equipment you will be bringing onsite including the brand and megajoules rating.
Please upload your completed Gas Order Form

Please Note: You will be required to upload your hand wash basin form here if required.
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POWER REQUIREMENTS
POWER INCLUSIONSAll equipment is to be tested & tagged before coming to site (including fire extinguishers and blankets).• Single stalls will receive 1 x power board• Double stalls will receive 2 x power boards Power boards are available in 2 capacities:• Standard boards = 4 x 10 amp + 1 x 20 amp sockets• Master boards = 3 x 20 amp sockets Changes to power orders must be requested 2 weeks prior to bump in. Please contact Afrofest team to make any changes. Changes are subject to availability and late fees. Note: All electrical items must be tested and tagged prior to coming onsite, any items that are not tagged will be turned away. This is in your best interest to assist in avoiding any operation delays prior to opening. If you do not get your equipment tested and tagged prior to coming on site. All electrical equipment (including brand new items) must be tested and tagged before you arrive at the event. All equipment must have been tested and tagged on or later than TBC in order for it to be in date for the event.
Please list the electrical equipment you will be bringing onsite and the hiring company.
Single Stall and Food Truck Power Requirement

1 x Standard Power Board (4 x 10 amp + 1 x 20 amp sockets)1 x Master Power Board (3 x 20 amp sockets)
Double Stall Power Requirements

2 x Standard Power Board (4 x 10 amp + 1 x 20 amp sockets)2 x Master Power Board (3 x 20 amp sockets)1 x Standard Power Board & 1 x Master Power Board
Do you require Afrofest to provide additional power boards? (subject to availability - a fee of £100 (+GST) per board will apply)

YesNo
Additional Standard Power Board (4 x 10 am + 1 x 20 amp sockets)

0
Additional Master Power Board (3 x 20 amp sockets)

0
Other Power Type:
Please note we will try to accomodate your request however we cannot guarantee other power types will be available.
HAND WASH REQUIREMENTS
Will you be needing to provide a hand wash basin throughout the event (fee incurred)? If yes, please fill in the hand wash section on the gas order form.

YesNo
Please note: if you supply your own hand wash basin you will not be charged for any hire, however this will be your responsibility to make sure that it is WH&S compliant and meets the council requirements. Council has changed their requirement as a result you now must have a self contained hand wash basin. It is a requirement of the TFP for stallholders to monitor and ensure that the hand wash basin continually has hot running water, along liquid soap and hand towels for all staff to regularly wash their hands.
SERVICEWARE DETAILS

Afrofest are committed to making the event as sustainable as possible, and implementing strategies to continue to reduce the amount of waste produced by the events year on year. Stallholder serviceware / packaging contributes a huge amount of waste to landfill. In 2022 we ask to be considerate and be mindful of our environment.
Please list the serviceware that you will be using including the brand and product name.
E.g. BIOPAK - Bioboard Tray
QUEUE MANAGEMENT PLAN

It is compulsory that all stallholders provide an adequate queuing system for the duration of the event.
Do you have a sufficient queue management plan for this event?*

YesNo
Please outline how you intend to manage your queues.
i.e - I have 15 tensar barries and will set up a snake system. Example below.
HAZARDOUS CHEMICALS
Will you be using any hazardous cleaning chemicals, that are not primarily used within a household? (i.e industrial strength chemicals such as bleach)

YesNo
Please advise the chemical name
Please upload Safety Data Sheet (SDS) for each chemical

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FORKLIFT & DELIVERY REQUIREMENTS
Delivery requirements
Required: Please outline the deliveries you will be getting throughout the event, including time, how many boxes and the delivery company. If you will be making the deliveries yourself please outline the times you plan to make your deliveries. Nine will not allow any deliveries outside of the allocated times (from Monday-Friday 2:00pm - 4:00pm and Saturday-Sunday 1:00pm - 3:00pm). (Please include: rough time, how many boxes, name of supplier)
Will you need access to a forklift onsite?

YesNo
Forklift licence - Photo upload

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Forklift requirements
Please outline your requirements ie: 4 pallets during stallholder bump in of charcoal plus 2 pallets daily during event. Please note we do not always have access to a forklift on site, so encourage deliveries to come on trucks that are self unloading, ie Truck with Hiab lift.
IMPORTANT NOTE: If you have your forklift licence and you will be driving please upload your photo copy of your licence Please note: this does not confirm that we will have a forklift driver onsite for those specific times, so therefore encourage where possible the driver to bring their own trolley or pallet jack to assist in unloading
Type a question*

I acknowledge that I have also received, read and understand the questions and completed the relevant fields
Name*

First NameLast Name
Please verify that you are human*
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LUTON AFROFEST

MARKETING DETAILS

BANK DETAILS

POINT OF SALE (POS)

OPERATIONAL DETAILS

STALL DETAILS AND REQUIREMENTS

STALL REQUIREMENTS

GAS EQUIPMENT

POWER REQUIREMENTS

HAND WASH REQUIREMENTS

SERVICEWARE DETAILS

QUEUE MANAGEMENT PLAN

HAZARDOUS CHEMICALS

FORKLIFT & DELIVERY REQUIREMENTS