Tipalti Setup and Configuration Document

Tipalti Setup and Configuration Document

Instructions to Customer: Listed below are the standard settings for your Tipalti environment
If you need help, or have any questions while filling this form, please consult your assigned onboarding manager during the kick-off call
CustomerOnboarding Manager
Customer's Email*
example@example.com
Tipalti Onboarding Manager's Email*
Customer to fill this out while submitting the form for the first time. example@tipalti.com
Date completed*

MonthDayYear
Date
USACanadaUKEMEAGlobal
If Global, please specify country below -
Tipalti Payer Name*
The Payer Name will be the name of your instance in Tipalti. It must be one word (no spaces and special characters) and has a limit of 19 characters.

US and Canada Contract with Tipalti - Tipalti Payment Methods offered to payees and Fee Spread (only applies if remitting payments)

Rows	Offered?	Who will pay the Tipalti TXN fee?	Do you want to share fees with your payees? If yes, please enter the amount	Threshold for payment (minimum payout amount)
ACH (US)
Local Bank Transfer/International ACH (eCheck)
Paper Check
Wires - Domestic - USD to USD
Wires - International USD to Local Currency
Wires - International - USD to USD
PayPal
Can a payee define their own threshold? (Optional)

EMEA Contract with Tipalti - Tipalti Payment Methods offered to payees and Fee Spread (only applies if remitting payments)

Rows	Offered?	Who will pay the Tipalti TXN fee?	Do you want to share fees with your payees? If yes, please enter the amount	Threshold for payment (minimum payout amount)
Local Bank Transfer
ACH (US)
Global ACH (eCheck)
Paper Check
Wires - EUR Domestic
Non EUR International Wire
Wires - International - EUR to EUR
PayPal
Can a payee define their own threshold? (Optional)

UK Contract with Tipalti - Tipalti Payment Methods offered to Payees and Fee Spread (only applies if remitting payments)

Rows	Offered?	Who will pay the Tipalti TXN fee?	Do you want to share fees with your payees? If yes, please enter the amount	Threshold for payment (minimum payout amount)
Local Bank Transfer
ACH (US)
Global ACH (eCheck)
Paper Check
Wires - GBP Domestic
Non GBP International Wire
Wires - International - GBP to GBP
PayPal
Can a payee define their own threshold? (Optional)

Note - Wires once selected as "Yes" applies to all three scenarios as listed in the table above. Please discuss your requirements with Onboarding Manager
Emails

Please enter email addresses

Rows	Email Address
Send emails to payees from
Notify payer admin email for main communications
BCC
Alert these emails about payment rejections
Alert this email about fraud and compliance
Allow payees to contact this email

If Multi-Entity, please use the below section to share email addresses for the E3 and E4 questions from the table above, for each entity
Payments and Tax Collection Requirements

Rows	Answer
PP-1 Payment Authorization: Indicate the (number) of approvals needed to release each payment batch. Max 3 approvers, based on your Tipalti subscription's allowed licensed user count. This is not the same as Bill Approver Role
PP-2 What is the purpose of payments sent through Tipalti? (This will be shown to banks as the purpose of payment on all payments sent through Tipalti)

Funding Currency per Entity - If you have purchased additional currency accounts within the single entity, please specify the currency*

Please use the below section if you have more currency accounts to list in addition to the table above
ACH Manual - USDACH - Auto Debit USDBoth (Hybrid)
Note:

You can set up multiple currency accounts per entity. Other currencies will incur additional monthly fees & time for setup. Please add rows with the same entity name for multiple currency accounts.
Note that payees will be able to select currencies outside of the funding currency selected here. This simply refers to the currency with which your Tipalti account is funded.

Supported Funding Currencies

Entity and Tax Collection: Please define for every entity:*

Rows	Entity Name	What tax forms would you like to collect through Tipalti?	If collecting W8s or W9s what email address can your payees reach out to with tax-related questions?	If collecting W8s, select income type that categorizes your payment	If collecting W8s - Do you want to enable withholding calculations for your payments?
1
2
3
4

If multi-entity, please use the below section in case the table above is not accommodating all the requirements
Note:

The Entity Name must be one word (no spaces) and has a limit of 19 characters.

You can have multiple income types per entity as long as you are not set to "Other Income". When "Other Income", it is the only allowed type per entity. Please add rows with the same entity name to set up multiple income types per entity.
Withholding Rates

Here are the withholding rate calculations per income type: https://support.tipalti.com/Content/Topics/UserGuide/Taxation/TaxWithholding/WithholdingRates.htm
The following information is based on the IRS document "Publication 515 (2015), Withholding of Tax on Nonresident Aliens and Foreign Entities".
Tipalti provides this information for your convenience only and takes no liability in the event that any of this information is incorrect. You are advised to consult with your tax specialist regarding this information.
Bills Module

Bills Module Requirement (Required for customers doing Accounts Payable workflow, only, with Tipalti)

Rows	Entity Name	Are you using AP Bills module for this entity?	What is the email that should be used by suppliers to send AP invoices to your company?
1
2
3
4

Note:

If you would like Tipalti to set up an email address for suppliers to send invoices, we can accomplish this. The email address will be yourcompany@supplierinvoices.com

Once you select "Yes" for a particular entity, the "Bills" module is available for all other entities by default.
QuickBooks OnlineNetsuiteXeroSage IntacctMicrosoft BCMicrosoft DynamicsAcumaticaSAP B1File IntegrationNot Applicable
Upload Logo

Please upload the logo of your company in the filed below.Recommended sizes: for Tipalti branded hub: 226px * 60; for Payer branded hub - 235 px * 100px; Supported file types: .png, .jpg, .gif
File Upload

Cancelof
Organizational Questions
How many employees at your organization?
What is your annual review?
What is your fiscal year end date?
Customer Signature
Internal Use

To be filled by Tipalti's Onboarding Manager
Subscription Type

Tipalti Modules/Services Purchased

Rows	Yes/No	Descriptive	Notes
No of Users
Mass Pay
AP
Hybrid
SEP Services/File Integration/Forbidden Tool
Mass Pay SOAP API
Mass Pay REST API
iFrame
iFrame Customization
Document Collection Module
W8 Fees
Pre Built ERP
Self Billing/No Approvals/CSV Upload (no fees)
Self Billing with Approval (add fees)
Supplier Invoices OCR only (Add fees)
PO Management
No. of entities
GPP Partner Pack (Everflow, Cake, Curve, etc)
ERP Non-Prebuilt
Tipalti Connect
Tipalti Cards - Credit or Debit issued by Tipalti
Procurement
Expenses
Third Party Cards (Corporate) - Customer Owned Cards
Cards
Entity Add-On - as Entity
Entity Add-On - as Instance
Net New Instance

Change Requests Tracker Post Go-Live

Emails