Midlothian Activity Notification Form

Midlothian Activity Notification Form

POR 9.1.b states "The District Commissioner is responsible for approving all activities for Squirrel Scouts, Beaver Scouts, Cub Scouts, Scouts and Explorer Scouts. This will usually be by means of an informal system agreed between the District Commissioner and each Group Scout Leader or District Explorer Scout Commissioner. "

In Midlothian, this is delegated to Group Scout Leaders. You must notify your Group Scout Leader, or designate of your activities.

In addition, following activities must be notified to gain approval from the District Commissioner separately, by using this Form:

archery
caving
climbing and abseiling, except:bouldering
climbs using auto belay systems (systems that lower a climber to the ground without any human intervention)
hill walking and off road cycling (in Terrain One and Two)
hovercrafting
shooting
snowsports (except artificial slopes and nursery slopes)
all water activities, except swimming, on class B1, B2, B3 or A waters
all motorised water activities and SCUBA activities on class C waters.

Activities notified on a NAN Form do NOT need notified on this form, separately.

Group / District*

Sections Tick All that apply

No of Squirrels

No of Beavers

No of Cubs

No of Scouts

No of Explorers

No of Adults

Total

Event Start Date / Time*

DateHourMinutesAM/PM Option

Finish Time

:HourMinutesAM/PM Option

Venue Name*

Address*

Street Address

Street Address Line 2

City

Post Code

Telephone

Event Leadership Information

Event Leader's Name*

Event Leader's Mobile*

Event Leader's Email*

example@example.com

Details of Activities *

Planning and Approvals
As part of the planning and preparation for the activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, and written risk assessments.
You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request.

In Touch Details (please provide details of your InTouch system and the main contacts in the event of an emergency)*

How will you submit your Activity Risk Assessment?*

I will upload it on this form belowI will email it to the District Commissioner seperately, I understand approval will not be given until this is done

Attach your Activity Risk Assessment - You can attach multiple Files if required

Browse Files

I confirm the risk assessment will be communicated to adults and young people involved in the event, in an appropriate manner, in order for them to understand the risks and how these will be managed*

Yes

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 6 months after the event for any queries that arise then it will be securely destroyed. For further detail on our retention periods please visit our Data Protection Policy here.