• Enrolment Application Form

     

    Enrolment Form for International Students: This confidential Enrolment Form asks for personal information about you. All staff at HIC is required by law to protect the information provided on this Enrolment Form.

  • Section 1: Personal Details

  • 1. Enter your full name*
    *Please write the name that you used when you applied for your Unique Student Identifier (USI), including any middle names. If you do not yet have a USI and want HIC to apply for a USI on your behalf, you must write your name, including any middle names, exactly as written in the identity document you choose to use for this purpose. See section on the USI at the end of this form for a detailed explanation.

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  • 4. Enter your contact details

  • 5. What is the address of your usual residence?
    Please provide the physical address (street number and name not post-office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home. If you are from a rural area use the address from your state’s or territory’s ‘rural property addressing’ or ‘numbering’ system as your residential street address. Building/property name is the official place name or common usage name for an address site, including the name of a building, Aboriginal community, homestead, building complex, agricultural property, park or unbounded address site.

  • 6. What is your postal address (if different from above)?

  • Section 2: Course Information

  • 8. Please Select the courses which you would like to apply or enroll?
    (Please refer to the course information on the HIC website)

  • 9. Do you wish to apply for Credit?
    If YES, certified copies of transcripts from previous qualifications must be provided with this form, along with a Credit Application Form.

  • You must complete the Credit Transfer Application Form online if you wish to get a Credit Transfer in the selected course. Harward International College will not approve a Credit Transfer if the Form is not completed with accurate details and any evidence.

  • 10. Do you wish to apply for Recognition of Prior Learning?
    If you indicate YES, you will be contacted to discuss this further.

  • Section 3: Current Visa Information

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  • Section 4: Upfront tuition fees payments

  • 11. Are you paying more than 50% of the tuition fees?

    If yes, Student can pay full fees if they wish to, but they are not required to pay more than 50 per cent up front before start of the course(s). By ticking yes option above, I acknowledge and agree to pay more than 50% of the tuition fees before start of the course(s).

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  • Section 5: Language and culture diversity

  • Section 6: Disability

  • 17. If you indicated the presence of a disability, impairment or long-term condition, please select the area(s) in the following list: You may indicate more than one area) Please refer to the Disability supplement at the back of this form for an explanation of the following disabilities.

  • Section 7: Schooling

  • 20. What is your highest COMPLETED school level (tick one box only)
    If you are currently enrolled in secondary education, the Highest school level completed refers to the highest school level you have actually completed and not the level you are currently undertaking. For example, if you are currently in Year 10 the Highest school level completed is Year 9

  • Section 8: Previous qualifications achieved

  • Course 1:

  • Course 2:

  • Course 3:

  • Section 9: Transfer Learning

  • Section 10: Employment Background

  • 26. Of the following categories, which BEST describes your current employment status? (Tick one box only) For casual, seasonal, contract and shift work, use the current number of hours worked per week to determine whether full time (35 hours or more per week) or part-time employed) less than 35 hours Per week. 

  • Section 11: Study Reason

  • Section 12: Victorian Student Number

  • (To be completed by all Victorian students aged up to 24 years)

    A Victorian Student Number (VSN) is allocated to all school and VET students up to 24 years of age upon their first enrolment in a Victorian school from 2009 or their first enrolment in a VET training provider from 2011.

  • 30. Have you attended any Victorian school since 2009 or done any training with a vocational education and training (VET) registered training organisation or an Adult and Community Education provider in Victoria since 2011?

  • List the most recent training organisations with which you have participated in training
    in Victoria since 2011 (List up to 3 training organisations)

  • Section 13: Unique Student Identifier (USI)

  • A Unique Student Identifier (USI) is a reference number made up of numbers and letters that gives you access to your USI acco unt to be linked to the National Vocational Education and Training (VET) Data Collection allowing you to see all of your training results from all providers including all completed training units and qualifications. Under legislation from 1st January 2015, Harward International College will be unable to i ssue a statement of attainment or qualification unless we have a verified USI attached to the student record. For more information please ask any of our Student Services Staff or visit the USI website: www.usi.gov.au

    In collecting your personal information and proving it to the USI Registry for the verification and creation of USI, Harward International College recognises the importance of protecting your privacy and personal information. Harward International College as per our Privacy Policy is bound by the Australian Privacy Principles (APPs) in the Privacy Act 1988 (Cth) (the Privacy Act), which regulates how agencies collect, use, disclose and store personal information, including sensitive information, and how individuals may access and correct records containing their personal information. We respect your rights to privacy under the Privacy Act and we comply with all the Privacy Act’s requirements in respect of the collection and management of your personal information.

    How to apply for a USI?
    1. You can apply online at www.usi.gov.au, you must then provide your USI to Harward International College.
                                                                                       OR
    2. Harward International College can apply for a USI on your behalf using web services which connects our student management system with the USI Registry System. [Go to Section B]

  • A. Already have a USI?

  • B. If you do not have a USI and would like Harward International College to apply for a USI on your behalf, please complete the details and authorisation below.

    Personal and Contact details, your Date of birth, gender, details of the proof of ID and/or country of birth to complete the USI application to be taken from the information you already provided to Harward International College.

  • Identification

    Please chose one (1) form of identification and complete the details on the next page for the relevant form of ID.
    Please note: Original ID must be sighted and a clear readable copy provided when returning this form. Academia will use the details of your chosen form of ID to apply for a USI on your behalf.

  • C. Authorisation for Harward International College to apply for USI on your behalf [tick all]:

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  • Section 14: Next of kin/emergency contact

  • These are people that HIC may need to contact in an emergency during your participation in training. Please ensure that the people named are aware that they have been nominated as emergency contacts and agree to their details being provided to HIC.

  • Section 15: Privacy Notice

  • Why we collect your personal information
    As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.

    How we use your personal information
    We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.

    How we disclose your personal information
    We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.

    We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.

    How the NCVER and other bodies handle your personal information
    The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.

    The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:
          administration of VET, including program administration, regulation, monitoring and evaluation
          facilitation of statistics and research relating to education, including surveys and data linkage
          understanding how the VET market operates, for policy, workforce planning and consumer information.

    The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.

    The NCVER does not intend to disclose your personal information to any overseas recipients.

    For more information about how the NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy.

    If you would like to seek access to or correct your information, in the first instance, please contact your RTO using the contact details listed below.

    DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacynotice.

    Surveys
    You may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.

    Contact information
    At any time, you may contact Harward International College to:
          request access to your personal information
          correct your personal information
          make a complaint about how your personal information has been handled
          ask a question about this Privacy Notice

    Head Office: Level 7, 341 Queen Street, Melbourne CBD, Victoria 3000
    Workshop 1: Unit 8, 2 Railway Avenue, Oakleigh, Victoria 3166
    Workshop 2: Unit 1, 2-16 Warner Street, Oakleigh, VIC 3166
    Phone: +61 3 9639 4699, +61 3 9639 4242 | Fax: +61 3 8669 4055
    Email: info@harward.vic.edu.au Web: www.harward.vic.edu.au

  • Section 16: Application Checklist

  • Provide a copy of the following documents with your application (you will need to bring the originals to your orientation day for verification): Please tick those that you are providing.

    The students are expected to fill this form, by following the application steps process from our website:
    You are here, because you are planning to study one of our courses and you shall have contacted us via a phone call or an email or through an agent.
    You are required to follow the steps below:

  • Please fill the Online “Enrolment Application Form” and email the form to your agent if you have come through an agent or send us the form if you have been contacted by the HIC staff to introduce our courses to you.

  • Student will be called for a face to face interview if the student is available to come face to face, if not the staff member/agent will schedule a telephonic interview using our pre-enrolment interview form/process. Selection for enrolment in our courses will be approved for applicants who meets the course admission requirements as per the course brochures on our website. The applicants are placed in a suitable course by the staff member/agent after reviewing applicants existing knowledge, skills, experience and qualifications that are relevant to the course being applied for. HIC staff member/education agent will then review this information and respond to the student with the outcome of the review whether to proceed to approve the enrolment.

  • if the student is selected for the course enrolment, then the staff member/education agent will email the student to provide the certified copies of:
          Documentation evidence of course admission requirements (as per the relevant course brochure available from website)
          Student's passport
          Copy of Student's Visa (If you do not have any type of visa, please ignore sending any)
          Relevant employment details (if any) Note: All certified translations must accompany documents that are not in English.

  • Copies must be either color scanned or certified by “originals sighted stamped, dated and signed” by any third person/ HIC staff member/agent/ Justice of the Peace or Public Notary/overseas diplomatic mission.
          If a student is seeking to apply for credit transfer from their previous study, please attach your academic certificates, transcripts and/or statement of attainment.

  • Section 17: Student Declaration and Consent

    (Please read carefully before you sign this application)
    1. I declare that the information given in this application and the supporting documentation is true and correct.
    2. I understand that any incorrect information or documentation given or the withholding of relevant information or documentation that relates to this application may result in cancellation of an offer letter or enrolment as a consequence.
    3. I declare that I am a genuine student and a genuine temporary entrant as outlined by the Department of Home Affairs ( https://immi.homeaffairs.gov.au/visas/getting-a-visa/visa-listing/student-500/genuine-temporary-entrant )
    4. I have read and understood HIC’s Privacy Policy and authorise HIC to collect, use and disclose my personal information as permitted or required by law and in accordance with the HIC Privacy Policy. In particular, I understand that the personal information that I have provided may be disclosed to Commonwealth and State agencies, and designated authorities as required under the Education Services for Overseas Students (ESOS) Act 2000 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students in certain circumstances, including changes to my enrolment, photo or video evidence collection during training & assessment and any breach of a prescribed student visa condition.
    5. I declare that I have access to sufficient funds to cover tuition fee, travel, living costs and OSHC costs for myself and my dependants for the total duration of my stay in Australia.
    6. I understand, to assist in identifying any special learning needs and support, students must undertake the LLN test prior to course commencement/at the time of orientation or as pre-enrolment interview and support will be provided as mentioned in the LLN policy and procedure (please refer to HIC website).
    7. I understand that Harward International College may refuse to issue an offer if it assesses my financial capacity as insufficient.
    8. I understand Harward International College may seek any additional information and documentation/evidence to confirm my financial capacity to funds.
    9. I am aware that I am required to make timely payments of all fees and associated costs failure to pay my fees on time will result in cancellation of enrolment.
    10. I declare that I have visited Harward International College’s website and/or read the Student Handbook and understand the relevant sections, including the attendance requirement, course information requirement(s) of the courses including delivering of the courses, admission requirement(s), tuition fees, terms and conditions and refund policy.
    11. I agree to allow Harward International College to check my visa entitlements via DHA’s Visa Entitlement Verification Online (VEVO) system.
    12. I agree to allow Harward International College to obtain official records from any prior or current educational institutions I have attended and have stated on this application form.
    13. I understand that tuition fees do not include admission fees, books and other course materials other than those specifically stated on an offer letter.
    14. I understand that this agreement and the availability of Harward International College’s complaint and appeals processes do not remove my right to take action under Australia’s consumer protection laws.
    15. I understand that the HIC reserves the right to alter any course, unit, entry requirements or fee without prior notice and follow all the responsibilities as an international student prescribed in my visa conditions and follow all the information provided in the monthly emails from Harward International College relating to course progress requirement and attendance requirement.
    16. I understand Harward International College to refuse application of enrolment on the basis of HIC’s discretion and will/do not provide any further information of refusal.
    17. I understand that course will be delivered as per the sessions plan and the trainer's discretion and amount of theory and practicals will be decided by the trainer and HIC management.
    18. I declare that my signature is true and correct, and matches the signature in my passport
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  • Section 18: From Where did you hear about Harward International College?

  • Disability supplement

  • Introduction
    The purpose of the Disability supplement is to provide additional information to assist with answering the disability question.

    If you indicated the presence of a disability, impairment or long-term condition, please select the area(s) in the following list:
    Disability in this context does not include short-term disabling health conditions such as a fractured leg, influenza, or corrected physical conditions such as impaired vision managed by wearing glasses or lenses.

    ‘11 — Hearing/deaf’
    Hearing impairment is used to refer to a person who has an acquired mild, moderate, severe or profound hearing loss after learning to speak, communicates orally and maximises residual hearing with the assistance of amplification. A person who is deaf has a severe or profound hearing loss from, at, or near birth and mainly relies upon vision to communicate, whether through lip reading, gestures, cued speech, finger spelling and/or sign language.

    ‘12 — Physical’
    A physical disability affects the mobility or dexterity of a person and may include a total or partial loss of a part of the body. A physical disability may have existed since birth or may be the result of an accident, illness, or injury suffered later in life; for example, amputation, arthritis, cerebral palsy, multiple sclerosis, muscular dystrophy, paraplegia, quadriplegia or post-polio syndrome.

    ‘13 — Intellectual’
    In general, the term ‘intellectual disability’ is used to refer to low general intellectual functioning and difficulties in adaptive behaviour, both of which conditions were manifested before the person reached the age of 18. It may result from infection before or after birth, trauma during birth, or illness.

    ‘14 — Learning’
    A general term that refers to a heterogeneous group of disorders manifested by significant difficulties in the acquisition and use of listening, speaking, reading, writing, reasoning, or mathematical abilities. These disorders are intrinsic to the individual, presumed to be due to central nervous system dysfunction, and may occur across the life span. Problems in self- egulatory behaviours, social perception, and social interaction may exist with learning disabilities but do not by themselves constitute a learning disability.

    ‘15 — Mental illness’
    Mental illness refers to a cluster of psychological and physiological symptoms that cause a person suffering or distress and which represent a departure from a person’s usual pattern and level of functioning.

    ‘16 — Acquired brain impairment’
    Acquired brain impairment is injury to the brain that results in deterioration in cognitive, physical, emotional or independent functioning. Acquired brain impairment can occur as a result of trauma, hypoxia, infection, tumour, accidents, violence, substance abuse, degenerative neurological diseases or stroke. These impairments may be either temporary or permanent and cause partial or total disability or psychosocial maladjustment.

    ‘17 — Vision’
    This covers a partial loss of sight causing difficulties in seeing, up to and including blindness. This may be present from birth or acquired as a result of disease, illness or injury.

    ‘18 — Medical condition’
    Medical condition is a temporary or permanent condition that may be hereditary, genetically acquired or of unknown origin. The condition may not be obvious or readily identifiable, yet may be mildly or severely debilitating and result in fluctuating levels of wellness and sickness, and/or periods of hospitalisation; for example, HIV/AIDS, cancer, chronic fatigue syndrome, Crohn’s disease, cystic fibrosis, asthma or diabetes.

    ‘19 — Others’
    A disability, impairment or long-term condition which is not suitably described by one or several disability types in combination. Autism spectrum disorders are reported under this category.

  • Documents

  • Note: All dicuments MUST be either color scanned or certified copy by "originals sighted stamped, dated and signed" by any third person/HIC staff member/agent/Justice of the Peace or Public Notory/overseas diplomatic mission.

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  • Please contact your Agent and provide them with all the required documents to process your Enrolment Application.

  • To submit documents via Email, please email us at admissions@harward.vic.edu.au and one of our HIC Admission Officer will get back to you as soon as possible.

  • To submit documents via post, please send us all the required documents to below address and send us the tracking number at admissions@harward.vic.edu.au:

    HARWARD INTERNATIONAL COLLEGE

    Attention: HIC Admission Team

    Level 7, 341 Queen Street, Melbourne, VIC 3000

  • To submit documents in person, please visit:

    HARWARD INTERNATIONAL COLLEGE

    Level 7, 341 Queen Street, Melbourne, VIC 3000

  • Please contact Harward International College for further process

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