The terms described below define an agreement between the Rentee above and Rochester Running Club (“RRC”), formerly known as Rochester Track Club.

RRC's equipment is subject to availability, which will not be determined until Rentee has

• submitting this Rental Agreement
• paid the rental fee and damage deposit
• provided proof of insurance.   

The agreement, fees and proof of insurance must be received no later than seven days prior to the equipment pick up.   

The Rentee agrees to reimburse the RRC in full for the cost of repairs (including charges for shipping, labor and parts), which are necessitated due to damage to the equipment occurring during the rental period (other than damage which, in the sole judgment of the RRC, is due to ordinary usage).  Additionally, if any or all of the equipment is damaged beyond repair, or is lost or stolen during the rental period, Rentee agrees to reimburse the RRC for the cost of replacing such equipment.   Repair and replacement fees for RRC equipment are estimated on the schedule.   

The Rentee agrees they will not use the clock or other electronics outside if the ambient temperature is below 0 degrees Fahrenheit.  The Rentee agrees they will not use the RRC tent if the wind exceeds 25 mph.  If Rentee does not follow these guidelines, the damage deposit will not be returned, and the Rentee will be liable for any damage. 

In the event that the equipment provided by RRC fails to operate properly the Rentee will be refunded the rental fee.  If the equipment is returned without damage, the equipment damage deposit check will be returned to the Rentee.

Equipment pick-up and return location:

Classic Mini-Storage
Unit 79
2017 South Broadway, Rochester

Rental Fee and deposit checks should be made payable to Rochester Running Club

Mail a copy of this form, the checks and proof of insurance to:

Rochester Running Club
PO Box 6711
Rochester, MN 55903-6711

Reservations are not guaranteed until RRC receives a printed copy of this reservation form, payment of rental fee and deposit, and your proof of insurance.

There is a flat $60 rental fee for Standard gear.  
RRC generally has enough equipment to support for 2-3 concurrent events.    

Rentee is responsible for lost or damaged equipment. 

Estimated cost to replace lost or damaged equipment:

Clock $3600 to replace;  $150 + $85/hour to repair
Printer/Timer $1200 to replace;  $20-$60 to repair
Tent $1920 to replace; $20/hour to repair
PA System $975 to replace
Inflatable Finish Line, generator  (NO LONGER AVAILABLE FOR RENT)

$10 per traffic cone
$38 per finish line post & 10lb base (traffic delineators)
$185 road barricade beam & stands
$40 large table; $30 for small table
$35 megaphone
$30 per water cooler
$30 first aid kit
$20 per flagging string
$20 per caution /runner on road sign
$13 per stop watch
$10 cash box
$5 per clipboard
$5 per traffic vest

NOTE: 

Water  & ice coolers & jugs must be returned  CLEAN and DRY.

Flagging must be returned tied in the same condition as it was received in. 

Be sure megaphone, stop watch and walkie talkie batteries are working. 

Tent & Inflatable Finish Line must be dry before they are returned.

Be sure the Clocks are protected from rain & wind.

Equipment reservations are not complete or confirmed until RRC receives 1) this reservation form;  2) rental payment, 3) a $100 security deposit check;   and 4) proof of event insurance. 

Email Proof of Insurance to:       RochesterRunningClub@gmail.com