New Hire Welcome Procedures Checklist

New Hire Welcome Procedures Checklist

Congratulations, a new employee has just joined your team! To set the tone for a high level of engagment and a great welcome experience we have created a checklist and guide for you or your designee to complete and submit within their first week of employment.

Be sure to watch the video guide at the end of this form.

Email*

example@example.com

Date

Supervisor / Assignee`s Name *

First NameLast Name

New Hire`s Name *

First NameLast Name

Program Info *

Program Name Position Title

1. Workstation- Ensure employee will have a work station and that it is clean and tidy.*

2. Hardware- Be sure employee will have a laptop or desktop that is in good working condition - contact purchasing in Finance if one is needed. Be sure to set up device to a printing station. *

3. Software- Login credentials set up and recorded for any necessary logins ie. computer/ laptop / smart device - contact HR/ IT)*

CompletedInitiatedN/A

4. Keys- Have door keys and other necessary keys created for new employee. *

5. Phone - Set up phone and phone extension for new employee*

6. Parking Information (Review employee parking options initiate parking request and communicate to new employee if applicable)*

7. Supplies- Prepare necessary supplies new employee will need to complete daily tasks ie. note pads, pens, staplers, printer paper *

Comments:

Want to add some extra touches? A Card, Sign with Employees Name saying "Welcome" and/ or a mini basket of supplies like pens and a note pad go a long way!

1. Introductions (Supervisor or designee greets employee and introduces them to the team / staff)*

Completed

2. Office Tour (Include exits, evacuation plans, restroom locations, supply storage, copy room, postage / fax machine, break room or conference room and any other applicable areas).*

3. Dress Code (Review location specific dress code)*

Completed

4. Phone/ Computer Set Up (Provide phone extension, activate personal phone greeting, computer login/ password and email address)*

5. Work Schedule (Review employees work schedule and the process for submitting time and requesting leave, including planned and unplanned leave)*

Completed

6. Phone/ Contact Lists Updates (Provide program/ division staff list and related office contact information (ie names, positions, e-mail, phone, emergency #`s etc.)*

Completed

7. Program Specific Items (Review Job Description, performance standards, goal and objectives)*

Completed

6. You must physically inspect your new employees document. Please contact Karine Murad. HR SR. Recruiter if assistance is needed. Click for the link below for the List of Acceptable Documents.*

Completed

List of Acceptable Documents

Comments:

Orientation is an ongoing process and its instructional as well as conversational. It’s important to obtain feedback on their experience from time of interview to date.

Create touchpoints that briefly review their engagement and satisfaction allow for coaching for better performance. Review and revisit items such as:

-Job Description

-Goals and Objectives

-Questions and Concerns

After you complete this checklist you will receive a link to download the Training Guide and Template for your new hire. The Training Guide and Template will assist you with creating a Training plan for your new employee`s first few weeks of employment.

You can also click here to download it now: Click to Download

Press Play to view the video below:

Before Your New Hire Starts:

The Day Your New Hire Starts:

The Week Your New Hire Starts & Ongoing: